Checkeeper is an asset to healthcare and medical offices because its software is:

·      Compliant with HIPAA, GDPR, and security protocols

·      Secured and monitored

·      Password-protected

·      Compatible with many accounting and payroll software services, including Gusto, Square, QuickBooks Online, and more

·      Cloud-based with automatic recording and storing of all payment data

·      Customizable to suit specific bookkeeping needs

·      Equipped to handle high-volume check mailings for customer refunds or other large payment demand

·      Easy to learn and use

·      Accessible 24/7 from anywhere

·      Supported with prompt customer service

·      Free to try

Checkeeper offers businesses and healthcare offices custom check options, without hidden fees, for many of their common payment situations:

Routine bills

No matter how many bills need to be paid each month—or whether that number varies greatly from month to month—Checkeeper can get all needed payments out promptly. Print a few checks one month and hundreds the next, all for the same fixed fee. Checkeeper automatically records and stores each check created, so names of vendors you pay regularly can be pulled up quickly and input into new checks with the new amounts and dates each time a payment is due. Pay all of your vendors, suppliers, insurance providers, clients, employees, and business affiliates with customized, professional checks, or have Checkeeper print and mail the payments for you.

Reimbursement checks

Offices that need to send patients or clients reimbursement checks, rebate checks, or other high-volume payment type prefer to outsource the job to Checkeeper. Checkeeper can print hundreds or thousands of checks to send out with attachments, benefits explanations, invoice tables, or other necessary enclosures so that the in-house resources of busy offices are not drained.  Checkeeper offers a HIPAA-compliant service that is committed to keeping personal health and identifying information confidential.

Paychecks

Checkeeper check printing and mailing services can take over payroll for some or all employees. Checkeeper can work as a stand-alone service for printing paychecks and pay stubs for those employees paid by paper check—with automatic recording of payroll data for later review and more organized record-keeping, or Checkeeper can work with a compatible payroll software service, like Gusto or Square, to add a custom check option to other payroll methods offered. The Checkeeper ‘Add-On’ section shows users the compatible software services that can be linked to Checkeeper to get the most out of both programs for getting paychecks issued and recorded promptly and accurately. Choose to have Checkeeper print and mail checks for you, and all the time and materials are supplied for you. Paychecks can be printed in one batch and delivered back to the office via Next-Day Air for onsite distribution. This is the fastest and most economical way to get checks printed and delivered back.

Checkeeper for busy medical offices

Checkeeper is chosen for check printing and mailing by busy healthcare offices because it offers custom business checks printable on demand. Checkeeper works to safeguard patients’ personal and billing information and follows the security protocols outlined on the site. Checkeeper also offers custom solutions for unique, one-time, or high-volume payment needs; a call or email directly to Checkeeper can get you a custom quote and simple instructions for uploading a payment file. Checkeeper is free to try, and most features can be learned before the free trial period is over.

Consider five common things that compromise the professionalism of business checks, as well as ways to rectify them with Checkeeper:

Handwritten checks

Handwritten and hand-signed checks cannot convey the level of professionalism that is gained by custom printing and designing. While simple handwritten checks may be needed when a business is just starting, custom printed checks of high professional quality should be utilized as soon as possible so that the business does not seem amateurish, DIY, or sloppy. Checkeeper offers custom business checks that can be printed right from users’ homes or offices—no specialty supplies needed—while still conveying a custom, professional vibe for very little investment.

Personal checks for business

Separating business funds from personal funds is important for good professional financial management. Business checks convey more quality and care when they are issued from a designated business checking account, which not only enhances their professionalism, but also makes expense tracking, cash flow management, tax preparation, and bank reconciliation much easier and more accurate processes. Personal checks also contain personal information, like business owners’ names and addresses, and they may not hold the pertinent contact information for the business.

Checks with errors

Checks are important financial transaction tools that are used at some point by virtually every business for issuing and accepting payment. Accuracy is vital, and mistakes in writing or recording check transactions will delay their processing and frustrate customers, vendors, and employees. Frequent errors on checks suggest a low level of care and a sloppiness in bookkeeping; online check printing can reduce a lot of the errors common to standard check-issuing as well as those errors specific to the recording of payment data in the registry.

Checks that are late

Don’t frustrate suppliers, customers, or employees with checks that take forever to arrive. Checkeeper's check mailing services reduce the likelihood of delayed checks by offering four priority delivery methods from which users can select to suit the urgency of the payment. Check orders placed before 4pm EST can be out for delivery by the end of the typical business day according to the priority delivery method chosen. Need the checks to arrive quickly? Opt for Next-Day or Second-Day Air, and receive a tracking number to follow their travel and ensure their prompt arrival.

Low-quality check stock

Checkeeper can print viable checks for users on the paper they have available, including plain, blank paper. For an optimally professional appearance, a premium check stock is a good way to communicate care and quality; when coupled with a unique, custom design and color business logo, a premium or high-end check stock can highlight the value the company places on quality and excellence.

Checkeeper grants professionalism to custom business checks

Checks printed (and mailed) by Checkeeper highlight professionalism, quality, and care because Checkeeper:

·      Works with any check stock on the market

·      Formats automatically bank account and routing numbers in the MICR font that bank computers require

·      Offers choices of fonts size and type for optimal customization

·      Enables users to add custom check elements, such as customer ID or invoice number for more efficient record-keeping

·      Prints checks with necessary documentation, such as invoice tables, pay stubs, benefits explanations, and marketing materials

·      Works compatibly with other accounting, payment, and payroll software to issue paychecks or convert unpaid invoices directly into check payments

·      Records and stores all check data in a searchable online registry

·      Offers complete check printing and mailing outsourcing services for optimal professionalism

Checkeeper has helped give thousands of companies a professional upgrade through templates that allow limitless options in check design, uploaded images, backgrounds, and elements. Checkeeper’s priority delivery options are used by companies for professional check printing and mailing of high quality and care.

Create a budget for the holidays

Even though summer hasn't ended, it won’t be long before the holiday shopping and spending season is upon us. Many retailers start rolling out items as early as September, and more and more people begin thinking about holiday travel plans in the early fall. If personal financial management is a regular challenge, overspending during the holidays is highly likely to occur—unless a budget is carefully constructed and followed. If spending has gotten out of control over the last few months, now is a good time to start thinking ahead; planning out who you need to buy for and how much you can devote to gifting, traveling, or hosting can help prevent a crushing debt later on.

Designate a time for paying bills

Lack of consistency is a big reason why personal finances fall into neglect. Bill due dates will come and go unremembered if payors are undisciplined about attending to them, and they may also go overpaid or incorrectly paid if the recording side of personal bookkeeping gets forgotten. Online check printing offers help with both keeping bills paid on time and with the automatic recording of issued payments so that checks sent out are not inadvertently omitted and transactions are not accidentally duplicated, misrecorded, or entered out of coherent order. Checkeeper is widely used by individuals and households, as well as by business owners and professionals, for issuing fast payment right from the convenience of a home or office printer. Checkeeper mailing services are especially helpful to those who travel or move around a lot because Checkeeper can print and mail all needed payment checks for users. A connected device and a checking account are all that are needed to get started—Checkeeper can provide all the supplies and have needed bill payments out for delivery the same business day they are ordered.

Reduce late fees with the right software

Automating tools for financial management can help individuals as well as business owners and professionals. Personal budgeting apps, software that stores scanned, uploaded receipts, and services that issue automatic payments for certain recurring bills can all assist individuals with keeping track of spending, storing documents, and making timely payments. Checkeeper offers a versatile and remotely-accessible way to issue a quick payment from anywhere. Checkeeper also integrates with other financial management and accounting software for a more streamlined bookkeeping, automatic recording, and data updating across multiple channels at once.

Balance the checkbook

Having payments automatically recorded and stored for you reduces time and improves accuracy when you need to make check balances and transactions align with various other financial documents; it also makes bank reconciliation and comparing of credit card and other payment statements a much easier and more efficient process than that offered by paper check registries. Open, print, or download a comprehensive spreadsheet detailing all check payments made within any custom time frame inside the Checkeeper account for quick reference and comparison. Need to track only a specific payment? Checkeeper’s smart check registry can be searched according to any check field you can recall to pull up any payment in question.

Start a savings

It’s never too late to begin saving, and any amount an individual can manage to save is a step in the right direction. It is undoubtedly challenging to build a savings while also paying bills and paying down debt, so starting a savings may require revisiting the budget and cutting some unnecessary items. Money reallocated from a canceled subscription or unnecessary item can be used to start a savings, and a small amount set aside every month can add up over time.

Fall updates for bookkeeping and financial management may include:

Automating

Automating many routine administrative and financial tasks has shown to save time and make processes more efficient and streamlined. Transitioning from manual systems of recording and bookkeeping in order to add automating elements can go a long way in reducing errors and saving everyone a lot of time. Checkeeper offers custom business check printing through software that can create unique checks and record all the data for you; Checkeeper can even be used to print and mail checks directly for you. Checkeeper also integrates with many other software services for small business accounting and payroll, creating optimal efficiency and time-savings.

Updating records

Collecting payments and paying your own bills are vital financial management tasks, but keeping track of everything is just as important so that can verify received funds, update cash flow records, and reduce the risk of issuing overpayments, duplicate payments, or paying for services not rendered. The onset of fall presents a good time to gather receipts, registries, and statements and update any neglected records so that you have an accurate sense of cash flow moving forward.

Paying bills that are overdue or imminently due

If some invoices have become neglected or overdue, now is the time to get them off your desk. Checkeeper can print and mail any needed bill payment by the end of the standard business day according to the priority delivery method you select. If a bill is urgently due, take advantage of Priority Mail or a Next-Day or Second-Day Air option to prevent additional late fees from accruing. Checkeeper works with Xero and Odoo, as well, to import unpaid invoices directly into Checkeeper to have a custom payment check issued automatically with all the check fields filled in for you. Payments due to the same vendor can be consolidated into a single check for faster, more efficient processing.

Revising the budget to eliminate wasteful spending

Reduce late fees as well as all those payment transaction and service charges, which add up over time and can throw off your budget. Fall presents a good time to go over budgeted categories and make necessary revisions in time for the busy holiday season and the end of the year. Reviewing the budget also provides the chance to analyze spending, locate waste, and make necessary spending changes for the upcoming fall, holiday, and end-of-year time. Eliminate products, services, and inventory items that you can attain more affordably, and consider some cloud-based tools that require little-to-no investment in specialty supplies, downloads, or equipment and provide all the security and site maintenance for you.

Some additional ways to give your books an update in time for fall—and beyond:

·       Create a workflow system that leads to greater accountability and transparency when payments are issued

·       Invoice clients more promptly

·       Use cloud-based tools that integrate with each other for less data entry

·       Replace outdated checkbooks in favor of online check printing

·       Outsource the bookkeeping to a professional

·       Convert bills directly to check payments for more efficient processing

Checkeeper can help with many bookkeeping updates for small businesses, entrepreneurs, solopreneurs, bookkeepers, freelancers, and other busy professionals. For a more efficient payment process, try out these Checkeeper features:

·       Connect with Gusto for payroll

·       Link Checkeeper with Xero for bill-to-check conversion options

·       Sample new check templates and designs

·       Try batch printing and overnight payroll mailing

·       Add secondary businesses and manage payments for all of them from one account

1. Integrate with accounting software

Users of many widely-used accounting and payroll software services appreciate the ability to add a custom check option to their other payment methods. Checkeeper integrates with Gusto, Square, QuickBooks Online, FreshBooks, Odoo, and more to offer customizing payment choices when a paper check is the preferred or necessary payment method. All data is recorded and categorized for users automatically, reducing manual data entry and the errors common to having to enter identical data in multiple places simultaneously. Go into Checkeeper ‘Add-ons’ to locate the compatible application, and then link your Checkeeper account for smoother, more streamlined bookkeeping and payment recording.

2. Generate checks to pay bills automatically

Checkeeper integrates with various applications for accounting and payroll and issuing payments. Linking Checkeeper to an Odoo or Xero account allows unpaid invoices held in those accounts to be imported directly into Checkeeper in order to generate an immediate payment check, complete with all details filled in automatically. To create even greater efficiency, multiple payments due to the same vendor are consolidated into a single check payment with an attached invoice table that breaks down the total. This reduces unnecessary paperwork and saves time, making the whole payment process more efficient and more accurate.

3. Take advantage of automatic recording

Manual data entry is a less efficient and less accurate way to record and store payment data, especially when financial transactions must be entered in multiple places. One omission, duplication, or misrecorded amount or date can throw off balances, and many of them will lead to a relatively useless set of records that are in constant need of correction and updating. Checkeeper users have access to an online, cloud-based smart check registry that remembers, records, and stores check details accurately. Track down a specific payment, a series of payments, or an entire check spending report in only a few clicks. Linking Checkeeper to compatible software, like QuickBooks Online, FreshBooks, Gusto, or others, means that check payment data can be entered and categorized automatically in those platforms, as well.

4. Delegate responsibilities with user permission settings

Checkeepers who need to share payment responsibilities or delegate bookkeeping appreciate the secure, multi-user accessibility that Checkeeper offers. Add the names and email addresses of prospective users you wish to authorize, and Checkeeper will do the rest by emailing them the secure link needed to initiate account setup. Checkeeper super users can limit the user permission settings to only allow access to specific features, and user permission settings can be expanded, changed, or revoked at any time.

5. Have paychecks printed and mailed for you

Checkeeper can run payroll to print paychecks for as many employees as needed. Connecting Checkeeper to a compatible payroll software allows custom paychecks to be printed when needed, and all data updated in both applications. Checkeeper also offers payroll outsourcing whereby an entire batch of paychecks can be printed and mailed out for you. Having your paychecks and pay stubs printed in one batch and then sent back to the office via Next-Day Air in a single bundle is the most affordable way to get paychecks in the hands of onsite workers. Checkeeper can also mail individual paychecks to employees’ or contracted workers’ homes or offices.

6. Customize checks for better bookkeeping and branding

Checkeeper’s business checks can be customized to match the look and needs of a company. Upload a color logo to place on each check so that payment checks work in tandem with other marketing material, reinforcing the brand in the mind of each person who receives payment. Users can also add custom check elements to their checks, either to replace the memo or to supplement it, so that they have another line item—such as customer ID or invoice number—to match to internal bookkeeping records. When you need to replace your logo or remove a custom field, simple deleting and replacing can be done inside the account, with no need to order all new checks. Only online check printing can offer these features.

Set aside a time

Small business owners who do most—or all—of the work by themselves know that there is not always enough time in the day or week to get everything done efficiently. However, financial management is not one of those tasks that can be put off indefinitely or done erratically. Discipline and time management are important for attending to important financial matters. Setting aside a specific day and time to devote to managing payments and financial records is advisable to those who have trouble getting it all done on time. Choosing a time that is practical for your schedule, and one that makes sense according to your bill cycles and due dates, makes it more likely that you’ll actually stick to it and reduce the opportunities for issuing late payments.

Adopt online check printing for efficient payments

Checkeeper gives a modern refresh to check payments, adding extra features without extra fees. Checkeeper offers customizable checks that can be printed on demand from any checking account you use. When you need a fast payment, input the data into your check layout and print your check right from your home or office. If you’re away from both of those, or simply don’t have the time to issue a lot of imminently-due payments, order all your payment checks printed and mailed directly by Checkeeper. Choose the priority delivery speed that suits the urgency of the payment, and checks can be out for delivery by the end of the typical business day so that they are not late. Checkeeper records and stores payment data for users, saving hours every year in updating and reconciling records. Any check payment is trackable in the searchable online registry in only a few clicks.

Use priority delivery options

Having a few delivery options available helps reduce the time payments require to travel to their destinations. Online payment methods are available for issuing a fast payment, but many incur service and convenience fees, which add up over time. When a check is the preferred or necessary payment method, Checkeeper offers complete check printing and mailing services that can get a needed check delivered at the speed that suits its urgency. Checkeeper offers four priority delivery methods, three with tracking options, so that users can select and adjust delivery speeds for each order of checks needed. Check orders placed before 4pm EST can be out for delivery by the end of the same business day according to the delivery method chosen.

Convert bills into checks

To save time and reduce manual data entry and paperwork, many users take advantage of Checkeeper’s bill-to-check conversion feature, which is made accessible by linking the Checkeeper account to an Odoo or Xero account. Import unpaid invoices directly from those accounts into Checkeeper to get a payment check automatically generated. Payments due to the same vendor are consolidated into a single payment with an attached invoice table that breaks down the total. This saves time and makes processing and bookkeeping more efficient and accurate so that bills can be paid and recorded promptly. Instructional videos for utilizing this feature are available here for new users; in-account walkthroughs are available, too, for guiding new and experienced users through many Checkeeper features that save time, enhance efficiency, and reduce extraneous fees.

Checkeeper’s free trial is most beneficial to the following types of professionals:

Bookkeepers

Checkeeper was designed with bookkeepers and accountants in mind, with software that adds a custom check option to other payment methods, and it offers automatic recording for more streamlined and more accurate record-keeping. Bookkeepers who are deciding on the right online check provider can benefit from trying Checkeeper for two weeks to see if its features fit the needs. Checkeeper offers consolidated account access for users who need to add multiple clients to the same online account. One login and navigation page allows bookkeepers to toggle between clients to issue payments, while keeping all the check templates, design images, custom elements, and registry entries entirely separate. Run reports and track expenses for each client individually without having to manage multiple check-printing accounts at once.

Solopreneurs

Solopreneurs and small business owners depend upon automating tools to save them valuable time when they don’t have other human resources upon which to depend. Checkeeper offers busy entrepreneurs who are handling everything by themselves an automating platform for getting custom business checks designed and issued quickly and more professionally than they can with standard bank checks. Checkeeper also offers check printing and mailing services for busy professionals who lack the time, supplies, energy, or office space to handle it all themselves. All data is recorded and stored for users so that there is no manual date entry or manual account updating necessary.

Professionals who need a new check provider

Clients of services whose check-printing features have been discontinued or have suffered a shutdown or disruption consistently come to Checkeeper for a short-term or a long-term replacement. Checkeeper is quick to adopt and easy to train on so that bill payments and paychecks do not have to be disrupted just because a regular service has been. Use Checkeeper during the free trial to keep payments and payroll up to date, and then decide at the end how long you want to continue accessing customizable business checks for all other payment needs.

Entrepreneurs who run multiple businesses

Business owners who manage payments for several businesses at once, or those who run side or seasonal businesses with some overlapping resources, appreciate the consolidated management features that Checkeeper offers. Set up one Checkeeper account, and then add as many secondary, tertiary, or side businesses as needed, while still keeping all records and saved settings separate. Each added business comes with its own subscription and all the check features a subscription includes: unlimited checks, unlimited saved check templates, uploaded logos and design images, custom check elements, mail credit balance, and an online check registry that does the recording and storing of payment data for you. Keep records for each business separate and run reports to review check spending for any one of the linked businesses with no overlap among the others.

Individuals new to online check printing

Those who have never tried online check printing before find that Checkeeper is user-friendly, easily learned, quickly adopted, and highly affordable, and it can be used for personal checks as well as for business checks. It is also versatile and remote, so that it offers users the convenience of printing checks on demand wherever they work, live, or travel. A free trial offers brand-new users the opportunity to try out all Checkeeper features and learn how to use the more sophisticated options before committing. The navigation bar inside the Checkeeper account highlights all the available options: check printing, check mailing, settings, and help. Free trial members can go directly to Checkeeper ‘Pro Tips’ to view quick demonstrations of many Checkeeper features and tasks.

Want to give your business checks a new look for better branding and a more enhanced professional quality? Consider some things users can do inside Checkeeper to give checks a new look:

Add a background

One great feature of Checkeeper is the ability to print on any check stock users prefer. For those who are out of check stock, Checkeeper can print on blank paper, too. Checkeeper templates offer some default backgrounds to place on checks, or they can be replaced with uploaded images of your own checks that already contain the background or design images that you prefer. Upload into your account the images you want on checks, and save them inside a designated check layout so that you can drag and drop them onto checks when needed.

Upload a business logo

Plain business checks are not as remarkable or as memorable as those branded with your company logo. Your checks are likely to go to a wide variety of payees, including vendors, suppliers, lenders, employees, customers, and many other business affiliates who take occasional or frequent payments. Checkeepers can make the most of the marketing opportunity afforded by customizable checks by reinforcing the company brand in the mind of each person who receives payment. Upload a color business logo into the Checkeeper account and then drag-drop the image onto the check layout. Resize and realign your logo whenever needed to give your check a professional look. Need to replace it altogether? Pre-printed checks cannot be changed once they are in your hands; Checkeeper checks are print-on-demand so that users can delete their logo and replace it altogether on subsequent checks. Run more than one business? Upload a logo for each company into the designated layout for each business’s settings, and place the appropriate logo on only those company’s checks.

Add a custom check field

Custom check fields can be added to any selected layout to add an extra line item to aid better bookkeeping and more efficient processing. Checkeepers can add an additional line item—or replace the existing ‘memo’ line—in  order to align check data with other data needed for bookkeeping records. Add a a line for ‘invoice number’ or ‘customer ID’ to help process payments with greater accuracy while also helping payors match check information to internal bookkeeping records when checks are cashed. Custom check fields also give users an additional search element whenever a payment needs to be tracked down, rerecorded, or verified. When the custom check element is no longer needed, simply deactivate it in the account so that it does not appear on subsequent checks. Deactivated check elements will still appear in the online check registry as valid search terms so that previous checks containing that element can still be traced.

To add a custom field to checks, follow some simple steps.

· Go into ‘Settings’ (located along the left-side navigation bar).

· Click ‘Custom Fields’ along the top.

· Add the name for the new field, and click ‘Add Field.’

To activate a custom field, go into ‘Layouts’ (inside the left-hand navigation bar), and follow some simple steps.

· Click on the layout of choice, and hit ‘Edit Layout.’

· Within the elements tab, a menu of custom fields will appear on the right side of the check design and will contain your new field.

· Drag and drop your new field onto the check in the desired location.

Make sure the check layout with the new custom field is the ‘active’ layout so that future checks printed contain the new check field. Custom fields that are no longer needed can be deactivated so that they no longer appear on checks, but they will be saved in the registry so that users can still use those elements as search terms for later expense tracking and reporting.

Checkeeper checks are customizable and can be updated, revised, and refreshed upon demand

Checkeeper offers many options for editing, changing, and updating checks, their designs, and their layouts. Brief tutorials inside the account can show new and experienced users how to access many of the design features so that checks are always accurate, customized, unique, and professional.

With Checkeeper users get:

1.    Upfront pricing

Check templates offered for free online may not offer many customizing options, and they may put limitations on how many checks can be printed each month before incurring additional cost. Checkeeper is straightforward with pricing: one monthly subscription unlocks all the features of unlimited check printing without hidden fees, usage tiers, or overage charges. Need checks mailed for you? Adding low-cost mailing credits to the Checkeeper account means that checks can be printed and mailed for you within the day. A handy calculator at the bottom of the mail settings page inside the account lets you know right away how many credits will be needed for your mailing, depending on how many checks your order contains and which priority delivery method you choose.

2.    Features sampled for free

Checkeeper lets all new users create a free account and then sample the product for free for two weeks before subscription costs kick in. The 14-day trial gives new users all the practice and training needed to learn and maximize the features of online check printing and mailing. The software is intuitive and straightforward, and it requires no expensive or specialty equipment to use. Checkeeper has no lengthy commitments or contracts to tie up your money; registered Checkeepers can access online check printing templates, the smart check registry, and all the reporting features for as long or short a term as needed.

3.    Mobility

Online, cloud-based tools are more useful to today’s professional than the older software downloads of the past that often required multiple devices and specialty supplemental equipment. Checkeeper is remote and mobile so that accounts can be accessed wherever users work, live, and travel; it can also be accessed by multiple authorized users simultaneously, giving everyone access to real-time updates and transaction histories.

4.    Compatibility with standard equipment

Access your Checkeeper account using the mobile device you prefer, and print checks on the standard office printer you are already using. There are no special supplies or equipment needed and no downloads to maintain, update, patch, or troubleshoot. Checkeeper handles all the IT, site maintenance, and account security for users. Checkeeper prints checks on any check stock on the market—as well as blank paper if that’s all that’s available. No special supplies, devices, equipment, or paper needed to print checks with Checkeeper.

5.    Control of your own money

Checkeeper keeps users in control of their own money. Checkeeper does not touch users’ funds or move their money into a separate account in order to create viable checks. The check layouts are designed to print bank account and routing numbers exactly as users input them, automatically reformatted in the MICR font that bank computers recognize and require.

6.    Checks printed and mailed for you

Checkeeper offers complete check printing and mailing outsourcing options for those people too busy to print their own checks. Users can input check data into their check layout, or they can upload a file containing payment data directly into the account in order to generate all the needed checks at once. Keeping some mailing credits in the account saves time when users want to send out multiple checks. Checkeeper offers four priority delivery methods, and most standard check orders placed before 4pm EST can be out for delivery by the end of the business day. Need an unusually large order of checks printed and mailed for a rebate program or for a lot of customer refunds? Call or email Checkeeper directly to get a custom quote and turnaround time and instructions for getting a high-volume check order started. Checkeeper can get a high-volume check order out faster and more efficiently than most offices can do it, and all the supplies are provided.

Online check printing and mailing for freelance professionals

Checkeeper offers online check printing and mailing services used by freelance professionals in many different fields. Checkeeper is specifically helpful for freelance work environments because:

Checkeeper travels with you

Many freelance professionals have to take their work to various locations to meet with clients and/or provide their services; that means that traveling tools are a must. Checkeeper is online, cloud-based, and mobile-ready, so it goes where you do. All you need is a connected device to access check printing and mailing services from wherever you live, work, or travel.

Checkeeper records your transactions for you

Entering and updating data manually takes time and requires regular discipline. While setting aside time specifically for bookkeeping is advisable, busy freelancers don’t always have spare time on a regular basis to devote to issuing payments and updating records. Checkeeper accounts come with an online, cloud-based check registry that records and stores payment data for you, and it can retrieve a specific payment or series of payments in only a few clicks. Checkeeper replaces outdated paper registries and ledgers—and the data entry errors associated with them—with a more modern, streamlined system that makes expense tracking and bank reconciliation simpler, more accurate, and more efficient than before.

Checkeeper integrates with QuickBooks Online and other accounting software

Many software products and services are available to people who work on their own so that many administrative and financial tasks can be automated and more efficient. Checkeeper integrates with many accounting software services that are popular with freelancers to offer a custom check option to other payment methods. Link Checkeeper to a compatible service, such as FreshBooks, Xero, or QuickBooks Online, to get custom checks issued and check data recorded and categorized automatically for more streamlined and more efficient bill-paying and record-keeping. Link Checkeeper to an Odoo or Xero account to have unpaid invoices imported into Checkeeper in order to generate a payment check automatically. All check fields are filled in for you, saving time, and invoices payable to the same vendor can be consolidated into a single check with an attached invoice table that breaks down the total.

Checkeeper checks can help brand your business

Only customized business checks that users can create and print on demand can be designed and redesigned as often as needed to create a desired look with newly-updated information. Checkeeper offers users the ability to turn their checks into communication and marketing tools, as well as transactional ones. Upload a color business logo into the account to print onto your business checks in order to reinforce your brand with each person you pay. When you change your logo, its colors, or other information about your business, you can always go into the Checkeeper account and update the images and information accordingly so that no check is printed and wasted. Need to add custom check elements to aid your own bookkeeping or speed up processing? Checkeeper can do that too. Add custom fields into the account, drag and drop them into the desired place on your check layout, and a space to fill in the information will be offered on subsequent checks created. If you no longer need the custom field, or don’t want to have it on certain checks, you can simply deactivate it. Custom checks can be designed, edited, and updated to be unique and memorable and always accurate.

Set your mail settings

The Mail Settings tab is located on the main page along the left-side navigation bar. Click on Mail Settings to access all the defaults you will need for having Checkeeper print and mail checks for you.

Add mail credits ahead of time

Mail credits are deducted each time you submit a check order for printing and mailing. Maintaining a mailing credit balance will save you time when you need to make a quick check order through Checkeeper. The credit balance along the top tells you how many credits you have, and beneath it is the option to add more credits to your account. When you click on 'Purchase Credits,' you will be prompted to enter payment information. Not sure how many credits you’ll need? One credit is equal to one check to be printed, stuffed in an envelope, and mailed via USPS First-Class Mail. If you are opting for a different delivery method, check out the credit estimator along the bottom for a quick total of the credits you’ll need for a specific sized order.

Input business details

On the main Mail Settings page, you can enter all the pertinent business details needed to get your check correctly printed and mailed. Input the business name and the address that you want printed on the mailed check. The preview along the right side shows how that address will appear, and beneath it is the option to add a business logo to the check. Select ‘Add Logo’ to upload an image from your computer.

Input bank information

Input the routing number and checking account number to be printed along the bottom of the check. Checkeeper does not draw funds for you or remove or relocate your money. Numbers will appear on the bottom of the check just as users input them, so it is important to double-check them to verify accuracy. The Checkeeper software will automatically reformat the numbers in the MICR font that bank computers require, so there is nothing else for a user to do.

Save a signature

Checks printed and mailed by Checkeeper require a signature to place on the check. The box to add a signature is located on the Mail Settings page, and users have the option to use a mobile device to sign with a finger or a stylus if that is preferred to create a signature that matches bank records. Be sure to save your signature, and any other new setting or change to settings, before exiting the page.

Additional instructions and help

The bottom of the Mail Settings page contains optional voiding instructions for those users who want an expiration for their payment. If you want some additional help or a visual tutorial of how to use some mailing features in Checkeeper, click on the Help tab (left margin) to be taken to ‘Pro Tips.’ Scroll down ‘Pro Tips’ to find the mailing section to watch short, autorepeat walkthroughs highlighting the topic in question.

Checkeeper offers four priority delivery methods

Checkeeper can get check orders placed before 4pm EST out for delivery by the end of the business day on which the order is placed. For payments that are large, time-sensitive, or in need of tracking, opt for one of the more expedient priority delivery methods that gets payments delivered faster and which provides users a tracking number.

Checkeeper also offers one-time, high-volume check mailing

Checkeeper handles check orders of all sizes, even into the thousands. If you have a large, one-time check order—for customer rebates or refunds, for example—call or email Checkeeper directly to get a custom quote and turnaround time, as well as simple instructions for uploading a payment file into the Checkeeper template to get checks printed efficiently and out for expedient delivery.

While many payment methods are available to businesses, checks are still one of the most commonly-used methods of payment because checks are familiar, secure, time-tested, and traceable. Unfortunately, attempts at check fraud and check tampering can still occur, especially when internal controls are limited or non-existent. Check tampering can involve unauthorized use of company checks to access funds, changing the amount of money being transacted, forging signatures, as well as other forms of abuse.

Looking to add some safeguards to reduce opportunities for fraudulent use of company checks? Consider some simple ways to secure your funds and restore integrity to the payment process:

Keep blank checks out of public view

Leaving checks out in open view or in unlocked drawers and filing cabinets creates opportunities for misuse and theft, and it also leaves private financial information open to viewers who may not be authorized. Business checks and registries should be kept in locked drawers and made accessible only to those trusted employees or bookkeepers who need access to them.

Use secure online check printing

Online check printing software offers access to custom business checks without compromising security because users only print the checks they need that day. Instead of storing blank, ready-to-use business checks in your office, print the checks you need on demand while keeping all your account information private and protected. Checkeeper offers online check printing accounts that are password-protected and encrypted so that your checking account and business information is viewable only to authorized users. Add additional security authentication requirements for enhanced protection. Checkeeper follows HIPAA and GDPR compliance so that users can keep personal, medical, and financial information private.

Authorize user permissions

You wouldn’t allow just anyone to access your checkbook, but data contained in physical checkbooks and registries can be misappropriated or observed more easily than secure online accounts that allow users to oversee and monitor all the account activity. Checkeeper offers user permission settings so that users can delegate come payment responsibilities without giving up control or oversight. Input the names and email addresses of additional users you wish to authorize, and Checkeeper will follow up with them to initiate account access. Limit the permission settings to only designated features, and expand, change, or revoke them any time. Reports run in Checkeeper will list for you the authorized user who initiated each transaction so that you can maintain oversight into account activity, and everyone can remain accountable.

Set internal controls and oversight processes

Having a standardized system in place is important for secure bookkeeping, especially when more than one person is authorized to access financial accounts. Setting up a clear process for issuing, receiving, and recording payments reduces the opportunities for both error and abuse.

Review reports and bank statements

Reconciling your financial accounts every month or quarter is important for keeping funds balanced across multiple channels. Reviewing credit card statements, bank statements, and any other financial documentation you regularly receive, and then comparing them with check spending reports and registries, alerts you quickly to an unprocessed payment, a disputable transaction, an overcharge, a calculation mistake, or an unauthorized use of your funds. Checkeeper accounts offer powerful searching and reporting features that help users track their spending and generate comprehensive reports on demand.

Stay in control of your funds

Delegating the invoicing and bill-paying can save busy business owners a lot of time and energy, but it can create vulnerabilities if strict oversight is not maintained. Turning over too much control creates opportunities for fraud when accounts are not closely monitored. Checkeeper offers custom business check printing so that users can design a business check that matches their brand and marketing and can be issued on demand. Checkeeper does not go into users’ bank accounts, move their money, or deduct funds to cover cashed checks. Users input their own bank account and routing numbers on their checks, and the Checkeeper software will automatically convert the numbers into the MICR font required by bank computers. Stay in control of your money while still being able to issue custom checks from multiple linked checking accounts.

Have checks mailed for you

If you don’t have the time or supplies to print your own checks, Checkeeper will do it for you. Checkeeper check printing and mailing services offer an even more secure way to issue check payments because your payment is handled off-site. Checkeeper offers four priority delivery methods, including three that have tracking, so that you can follow the chain of custody and find out when your check reaches its destination. Check mailing services offer a secure way to get your payment checks printed and out for quick delivery, requiring little time and no supplies on the user's part.

Checkeeper offers unique benefits to professionals who travel each day or for extended periods

Work from the road more efficiently with automating, online tools that go wherever you do. Professionals who offer services to clients at their homes, properties, offices, or stores appreciate the flexibility and portability Checkeeper offers; professionals who do more extensive travel—for conferences, conventions, client meetings, and other long-distance requirements, take advantage of important Checkeeper features that can’t be found with other payment methods. Key benefits include these:

Automatic recording

Manual data entry is a process prone to errors of omission, duplication, and misrecording—it also takes up valuable time and, when it becomes inconvenient, it is done hastily, sloppily, or is forgotten altogether. This makes for erroneous books and incomplete and inaccurate financial records. Checkeeper replaces manual data entry with a smart check registry that records and stores check payment data for you. Every check field is stored, and every payment is retrievable in an instant via a smart check registry that is searchable according to any check field. Locate a previous payment according to payee name, check number, amount, or even the memo, and if you don’t recall any of those, search the registry according to any time frame to generate a list of relevant payments to sort through and narrow down. Run reports in only a few clicks, with nothing to write down, input, or remember.

Last-minute payment issuing right from your vehicle

Checkeeper offers remote access from any connected device you take on the road, so users can order their check payments printed and mailed for them, even right from their work vehicle. Input the needed information, or upload a CSV file with payment data when you have multiple checks to issue at once, and Checkeeper can have checks printed and mailed for users according to the priority delivery method selected. Orders placed before 4pm EST can be in the mail by the end of the typical business day, and checks can be sent with tracking numbers for users whose payments are large, urgent, or in need of oversight.

Mailing services when you’re out of town for long periods

When you’re on the road or far from your office, you still have the ability to issue check payments remotely. Checkeeper offers complete check printing and mailing outsourcing options to keep payments up to date with as little effort and supplies required as possible. Upload your payment file into Checkeeper, and order your checks printed and mailed for you. Choose your priority delivery method, and most routine payments can be printed and out for delivery by the end of the standard business day.

User permission settings that allow traveling professionals to share and delegate payments

It can sometimes be helpful to have designated employees or colleagues assist with accounts payable when your work takes you away from your desk. Checkeeper’s user permission settings allow account holders to authorize additional users to access the Checkeeper account and issue payments on the company’s behalf. User permission settings can be limited to only designated features, if needed, and an approval requirement can be added if account holders want to maintain an extra layer of oversight.

Checkeeper offers traveling professionals:

· Check software that prints on any printer

· Remote access from travel locations, client offices, hotels, convention centers, and vehicles

· User permission settings and delegation options so that team members can issue payments on your behalf when you are away from the office

· Compatibility with other accounting and payroll software

· On-demand check printing and mailing with all supplies provided, when needed

· Comprehensive reporting features that give you a detailed overview of all checks created during your absence

Consider five things Checkeepers get unlimited access to:

1.    Check templates

Design your check any way you prefer, using a check stock and check layout you’ve already chosen, or select a pre-built check template in Checkeeper and print checks on the paper you have handy. Checkeeper offers several check layouts that users can redesign and edit, if needed, if they don’t have a pre-designed check layout that they want to upload. Need different checks for different purposes? Create a few layouts and save them inside the Checkeeper account for you to go between when you want a different design, layout, or logo for different purposes. Your account can hold all the check layouts you create, although only one will be considered ‘active,’ and all checks created will automatically default to the activated layout. Users can change their active settings at any time to print different checks from different stored layouts.

2.    Linked checking accounts

Checkeeper does not touch users’ funds, go into their bank accounts, or relocate money into a separately-held fund. Bank account and routing numbers are printed on checks exactly as users input them—automatically formatted in the MICR font that bank computers require. When you change banks or open an additional account, simply change the numbers on the bottom of your check. Link as many checking accounts as needed.

3.    Linked businesses

Business owners who run multiple businesses, as well as bookkeepers who manage payments for multiple clients, appreciate the consolidated access to check templates Checkeeper offers. Add as many secondary and tertiary businesses as needed to your single Checkeeper account, and access all of them right from your main administrative page. No separate logins, passwords, credentials, or codes to have unrestricted access to checks for multiple businesses. Each added business incurs its own subscription fee, and each will have its own smart check registry, saved templates, designated software add-ons, user permissions, mailing settings, and uploaded logos and designs. Access everything from your main navigation, but keep all reports and registries completely separate from one another for cleaner, more streamlined bookkeeping.

4.    Number of checks printed each month

Be wary of services that offer free or low-cost check printing because they may impose limits on usage or check volume. Checkeeper offers unlimited check printing all month long with no added fees, usage tiers, or hidden costs that negate the savings. Print one check or hundreds—ideal for businesses with seasonal fluctuations, staffing shifts, and/or variable amounts of bills to pay each month—without worrying about going over a set amount.

5.    Length of time the service is used

Some business owners come to Checkeeper in an emergency situation, often following a temporary shutdown or disruption of their usual financial service, while others are long-term subscribers who rely on the portability, versatility, and convenience of online check printing and mailing for all their payment and payroll needs. All Checkeepers start on a free trial that unlocks all the features of unlimited check printing, regardless of how long new users intend to stay. After the trial period, adopt Checkeeper on a simple, month-to-month basis for as long or short a term as needed. Print or download a comprehensive report that details all check spending over the entire history of the account before you cancel so that you can maintain seamless records of check spending during the account duration.

Getting started:

1. Log in to your Checkeeper account.
2. Go into the Settings tab (located along the left-side navigation bar).
3. Click ‘Custom Fields’ along the top.
4. Add the name for a new field, and click ‘Add Field.’

After adding a custom field to your account, you then will select the check layout in which the new field should appear. The new field is available to be added to any of your saved check layouts. To add the new field to a specific check layout:

1. Go into the Layouts tab (located along the left-side navigation bar).
2. Click on the layout of choice, and hit ‘Edit Layout.’
3. Within the elements tab, a menu of custom fields will appear on the right side of the check design. Drag and drop your new field onto the check in the desired location.

Customization options:

Moving an element

Checkeeper offers the option to move a check element on the check itself so that everything lines up properly for printing. Inside your selected check layout, move a specific element by hovering over it with the mouse and then dragging the outside red line to move the box into its new position.

Adding a new element

Checks printed from the Checkeeper template will automatically contain all the elements necessary for printing, issuing, and cashing a viable check. Users who opt to add custom check elements to their check layouts in order to aid processing and improve bookkeeping can follow the steps above to find custom field options within the Settings tab. Each new check element added will appear in the menu of element choices inside a chosen check layout, and it can then be dragged directly onto the check layout into the preferred position. Further adjustments can be made by highlighting the element’s surrounding box and enlarging or shrinking the space as needed to fit on the designated line.

Editing an element

Edit your elements to create a desired check layout and appearance. Choose from several font sizes and types, as well as alignment options. Use the drop-down menu located above the check to see what editing options are available.

Deleting an element

When you no longer need an element or want to replace it with something else, simply hover over the element in question and click the delete ‘x’ in the corner. Custom check elements that you added yourself will still be available as search terms for later expense tracking.

Benefits of adding a custom check element:

More accurate expense tracking

Custom check fields give users another search term when they need to track down a payment. Custom fields you add to your checks will also appear in the reports spreadsheet generated.

More efficient check processing

Custom check fields give you another line item to match to bookkeeping records and/or search for when you need a report. Custom check fields, such as customer ID or invoice number, can be specific to internal bookkeeping records for quicker cross-reference.

More expedient bank reconciliation

Custom check elements make reconciliation with bank statements, check registries, and other financial documentation simpler and more accurate by providing a separate field to cross-check between records.

Greater customization options

Custom check fields help make checks unique, and they streamline the record-keeping by providing another term to search for and match to internal records. Any custom field Checkeepers add can always be deactivated when it no longer fulfills a need.