Online check printing and mailing for freelance professionals

Checkeeper offers online check printing and mailing services used by freelance professionals in many different fields. Checkeeper is specifically helpful for freelance work environments because:

Checkeeper travels with you

Many freelance professionals have to take their work to various locations to meet with clients and/or provide their services; that means that traveling tools are a must. Checkeeper is online, cloud-based, and mobile-ready, so it goes where you do. All you need is a connected device to access check printing and mailing services from wherever you live, work, or travel.

Checkeeper records your transactions for you

Entering and updating data manually takes time and requires regular discipline. While setting aside time specifically for bookkeeping is advisable, busy freelancers don’t always have spare time on a regular basis to devote to issuing payments and updating records. Checkeeper accounts come with an online, cloud-based check registry that records and stores payment data for you, and it can retrieve a specific payment or series of payments in only a few clicks. Checkeeper replaces outdated paper registries and ledgers—and the data entry errors associated with them—with a more modern, streamlined system that makes expense tracking and bank reconciliation simpler, more accurate, and more efficient than before.

Checkeeper integrates with QuickBooks Online and other accounting software

Many software products and services are available to people who work on their own so that many administrative and financial tasks can be automated and more efficient. Checkeeper integrates with many accounting software services that are popular with freelancers to offer a custom check option to other payment methods. Link Checkeeper to a compatible service, such as FreshBooks, Xero, or QuickBooks Online, to get custom checks issued and check data recorded and categorized automatically for more streamlined and more efficient bill-paying and record-keeping. Link Checkeeper to an Odoo or Xero account to have unpaid invoices imported into Checkeeper in order to generate a payment check automatically. All check fields are filled in for you, saving time, and invoices payable to the same vendor can be consolidated into a single check with an attached invoice table that breaks down the total.

Checkeeper checks can help brand your business

Only customized business checks that users can create and print on demand can be designed and redesigned as often as needed to create a desired look with newly-updated information. Checkeeper offers users the ability to turn their checks into communication and marketing tools, as well as transactional ones. Upload a color business logo into the account to print onto your business checks in order to reinforce your brand with each person you pay. When you change your logo, its colors, or other information about your business, you can always go into the Checkeeper account and update the images and information accordingly so that no check is printed and wasted. Need to add custom check elements to aid your own bookkeeping or speed up processing? Checkeeper can do that too. Add custom fields into the account, drag and drop them into the desired place on your check layout, and a space to fill in the information will be offered on subsequent checks created. If you no longer need the custom field, or don’t want to have it on certain checks, you can simply deactivate it. Custom checks can be designed, edited, and updated to be unique and memorable and always accurate.

Set your mail settings

The Mail Settings tab is located on the main page along the left-side navigation bar. Click on Mail Settings to access all the defaults you will need for having Checkeeper print and mail checks for you.

Add mail credits ahead of time

Mail credits are deducted each time you submit a check order for printing and mailing. Maintaining a mailing credit balance will save you time when you need to make a quick check order through Checkeeper. The credit balance along the top tells you how many credits you have, and beneath it is the option to add more credits to your account. When you click on 'Purchase Credits,' you will be prompted to enter payment information. Not sure how many credits you’ll need? One credit is equal to one check to be printed, stuffed in an envelope, and mailed via USPS First-Class Mail. If you are opting for a different delivery method, check out the credit estimator along the bottom for a quick total of the credits you’ll need for a specific sized order.

Input business details

On the main Mail Settings page, you can enter all the pertinent business details needed to get your check correctly printed and mailed. Input the business name and the address that you want printed on the mailed check. The preview along the right side shows how that address will appear, and beneath it is the option to add a business logo to the check. Select ‘Add Logo’ to upload an image from your computer.

Input bank information

Input the routing number and checking account number to be printed along the bottom of the check. Checkeeper does not draw funds for you or remove or relocate your money. Numbers will appear on the bottom of the check just as users input them, so it is important to double-check them to verify accuracy. The Checkeeper software will automatically reformat the numbers in the MICR font that bank computers require, so there is nothing else for a user to do.

Save a signature

Checks printed and mailed by Checkeeper require a signature to place on the check. The box to add a signature is located on the Mail Settings page, and users have the option to use a mobile device to sign with a finger or a stylus if that is preferred to create a signature that matches bank records. Be sure to save your signature, and any other new setting or change to settings, before exiting the page.

Additional instructions and help

The bottom of the Mail Settings page contains optional voiding instructions for those users who want an expiration for their payment. If you want some additional help or a visual tutorial of how to use some mailing features in Checkeeper, click on the Help tab (left margin) to be taken to ‘Pro Tips.’ Scroll down ‘Pro Tips’ to find the mailing section to watch short, autorepeat walkthroughs highlighting the topic in question.

Checkeeper offers four priority delivery methods

Checkeeper can get check orders placed before 4pm EST out for delivery by the end of the business day on which the order is placed. For payments that are large, time-sensitive, or in need of tracking, opt for one of the more expedient priority delivery methods that gets payments delivered faster and which provides users a tracking number.

Checkeeper also offers one-time, high-volume check mailing

Checkeeper handles check orders of all sizes, even into the thousands. If you have a large, one-time check order—for customer rebates or refunds, for example—call or email Checkeeper directly to get a custom quote and turnaround time, as well as simple instructions for uploading a payment file into the Checkeeper template to get checks printed efficiently and out for expedient delivery.

While many payment methods are available to businesses, checks are still one of the most commonly-used methods of payment because checks are familiar, secure, time-tested, and traceable. Unfortunately, attempts at check fraud and check tampering can still occur, especially when internal controls are limited or non-existent. Check tampering can involve unauthorized use of company checks to access funds, changing the amount of money being transacted, forging signatures, as well as other forms of abuse.

Looking to add some safeguards to reduce opportunities for fraudulent use of company checks? Consider some simple ways to secure your funds and restore integrity to the payment process:

Keep blank checks out of public view

Leaving checks out in open view or in unlocked drawers and filing cabinets creates opportunities for misuse and theft, and it also leaves private financial information open to viewers who may not be authorized. Business checks and registries should be kept in locked drawers and made accessible only to those trusted employees or bookkeepers who need access to them.

Use secure online check printing

Online check printing software offers access to custom business checks without compromising security because users only print the checks they need that day. Instead of storing blank, ready-to-use business checks in your office, print the checks you need on demand while keeping all your account information private and protected. Checkeeper offers online check printing accounts that are password-protected and encrypted so that your checking account and business information is viewable only to authorized users. Add additional security authentication requirements for enhanced protection. Checkeeper follows HIPAA and GDPR compliance so that users can keep personal, medical, and financial information private.

Authorize user permissions

You wouldn’t allow just anyone to access your checkbook, but data contained in physical checkbooks and registries can be misappropriated or observed more easily than secure online accounts that allow users to oversee and monitor all the account activity. Checkeeper offers user permission settings so that users can delegate come payment responsibilities without giving up control or oversight. Input the names and email addresses of additional users you wish to authorize, and Checkeeper will follow up with them to initiate account access. Limit the permission settings to only designated features, and expand, change, or revoke them any time. Reports run in Checkeeper will list for you the authorized user who initiated each transaction so that you can maintain oversight into account activity, and everyone can remain accountable.

Set internal controls and oversight processes

Having a standardized system in place is important for secure bookkeeping, especially when more than one person is authorized to access financial accounts. Setting up a clear process for issuing, receiving, and recording payments reduces the opportunities for both error and abuse.

Review reports and bank statements

Reconciling your financial accounts every month or quarter is important for keeping funds balanced across multiple channels. Reviewing credit card statements, bank statements, and any other financial documentation you regularly receive, and then comparing them with check spending reports and registries, alerts you quickly to an unprocessed payment, a disputable transaction, an overcharge, a calculation mistake, or an unauthorized use of your funds. Checkeeper accounts offer powerful searching and reporting features that help users track their spending and generate comprehensive reports on demand.

Stay in control of your funds

Delegating the invoicing and bill-paying can save busy business owners a lot of time and energy, but it can create vulnerabilities if strict oversight is not maintained. Turning over too much control creates opportunities for fraud when accounts are not closely monitored. Checkeeper offers custom business check printing so that users can design a business check that matches their brand and marketing and can be issued on demand. Checkeeper does not go into users’ bank accounts, move their money, or deduct funds to cover cashed checks. Users input their own bank account and routing numbers on their checks, and the Checkeeper software will automatically convert the numbers into the MICR font required by bank computers. Stay in control of your money while still being able to issue custom checks from multiple linked checking accounts.

Have checks mailed for you

If you don’t have the time or supplies to print your own checks, Checkeeper will do it for you. Checkeeper check printing and mailing services offer an even more secure way to issue check payments because your payment is handled off-site. Checkeeper offers four priority delivery methods, including three that have tracking, so that you can follow the chain of custody and find out when your check reaches its destination. Check mailing services offer a secure way to get your payment checks printed and out for quick delivery, requiring little time and no supplies on the user's part.

Checkeeper offers unique benefits to professionals who travel each day or for extended periods

Work from the road more efficiently with automating, online tools that go wherever you do. Professionals who offer services to clients at their homes, properties, offices, or stores appreciate the flexibility and portability Checkeeper offers; professionals who do more extensive travel—for conferences, conventions, client meetings, and other long-distance requirements, take advantage of important Checkeeper features that can’t be found with other payment methods. Key benefits include these:

Automatic recording

Manual data entry is a process prone to errors of omission, duplication, and misrecording—it also takes up valuable time and, when it becomes inconvenient, it is done hastily, sloppily, or is forgotten altogether. This makes for erroneous books and incomplete and inaccurate financial records. Checkeeper replaces manual data entry with a smart check registry that records and stores check payment data for you. Every check field is stored, and every payment is retrievable in an instant via a smart check registry that is searchable according to any check field. Locate a previous payment according to payee name, check number, amount, or even the memo, and if you don’t recall any of those, search the registry according to any time frame to generate a list of relevant payments to sort through and narrow down. Run reports in only a few clicks, with nothing to write down, input, or remember.

Last-minute payment issuing right from your vehicle

Checkeeper offers remote access from any connected device you take on the road, so users can order their check payments printed and mailed for them, even right from their work vehicle. Input the needed information, or upload a CSV file with payment data when you have multiple checks to issue at once, and Checkeeper can have checks printed and mailed for users according to the priority delivery method selected. Orders placed before 4pm EST can be in the mail by the end of the typical business day, and checks can be sent with tracking numbers for users whose payments are large, urgent, or in need of oversight.

Mailing services when you’re out of town for long periods

When you’re on the road or far from your office, you still have the ability to issue check payments remotely. Checkeeper offers complete check printing and mailing outsourcing options to keep payments up to date with as little effort and supplies required as possible. Upload your payment file into Checkeeper, and order your checks printed and mailed for you. Choose your priority delivery method, and most routine payments can be printed and out for delivery by the end of the standard business day.

User permission settings that allow traveling professionals to share and delegate payments

It can sometimes be helpful to have designated employees or colleagues assist with accounts payable when your work takes you away from your desk. Checkeeper’s user permission settings allow account holders to authorize additional users to access the Checkeeper account and issue payments on the company’s behalf. User permission settings can be limited to only designated features, if needed, and an approval requirement can be added if account holders want to maintain an extra layer of oversight.

Checkeeper offers traveling professionals:

· Check software that prints on any printer

· Remote access from travel locations, client offices, hotels, convention centers, and vehicles

· User permission settings and delegation options so that team members can issue payments on your behalf when you are away from the office

· Compatibility with other accounting and payroll software

· On-demand check printing and mailing with all supplies provided, when needed

· Comprehensive reporting features that give you a detailed overview of all checks created during your absence

Consider five things Checkeepers get unlimited access to:

1.    Check templates

Design your check any way you prefer, using a check stock and check layout you’ve already chosen, or select a pre-built check template in Checkeeper and print checks on the paper you have handy. Checkeeper offers several check layouts that users can redesign and edit, if needed, if they don’t have a pre-designed check layout that they want to upload. Need different checks for different purposes? Create a few layouts and save them inside the Checkeeper account for you to go between when you want a different design, layout, or logo for different purposes. Your account can hold all the check layouts you create, although only one will be considered ‘active,’ and all checks created will automatically default to the activated layout. Users can change their active settings at any time to print different checks from different stored layouts.

2.    Linked checking accounts

Checkeeper does not touch users’ funds, go into their bank accounts, or relocate money into a separately-held fund. Bank account and routing numbers are printed on checks exactly as users input them—automatically formatted in the MICR font that bank computers require. When you change banks or open an additional account, simply change the numbers on the bottom of your check. Link as many checking accounts as needed.

3.    Linked businesses

Business owners who run multiple businesses, as well as bookkeepers who manage payments for multiple clients, appreciate the consolidated access to check templates Checkeeper offers. Add as many secondary and tertiary businesses as needed to your single Checkeeper account, and access all of them right from your main administrative page. No separate logins, passwords, credentials, or codes to have unrestricted access to checks for multiple businesses. Each added business incurs its own subscription fee, and each will have its own smart check registry, saved templates, designated software add-ons, user permissions, mailing settings, and uploaded logos and designs. Access everything from your main navigation, but keep all reports and registries completely separate from one another for cleaner, more streamlined bookkeeping.

4.    Number of checks printed each month

Be wary of services that offer free or low-cost check printing because they may impose limits on usage or check volume. Checkeeper offers unlimited check printing all month long with no added fees, usage tiers, or hidden costs that negate the savings. Print one check or hundreds—ideal for businesses with seasonal fluctuations, staffing shifts, and/or variable amounts of bills to pay each month—without worrying about going over a set amount.

5.    Length of time the service is used

Some business owners come to Checkeeper in an emergency situation, often following a temporary shutdown or disruption of their usual financial service, while others are long-term subscribers who rely on the portability, versatility, and convenience of online check printing and mailing for all their payment and payroll needs. All Checkeepers start on a free trial that unlocks all the features of unlimited check printing, regardless of how long new users intend to stay. After the trial period, adopt Checkeeper on a simple, month-to-month basis for as long or short a term as needed. Print or download a comprehensive report that details all check spending over the entire history of the account before you cancel so that you can maintain seamless records of check spending during the account duration.

Getting started:

1. Log in to your Checkeeper account.
2. Go into the Settings tab (located along the left-side navigation bar).
3. Click ‘Custom Fields’ along the top.
4. Add the name for a new field, and click ‘Add Field.’

After adding a custom field to your account, you then will select the check layout in which the new field should appear. The new field is available to be added to any of your saved check layouts. To add the new field to a specific check layout:

1. Go into the Layouts tab (located along the left-side navigation bar).
2. Click on the layout of choice, and hit ‘Edit Layout.’
3. Within the elements tab, a menu of custom fields will appear on the right side of the check design. Drag and drop your new field onto the check in the desired location.

Customization options:

Moving an element

Checkeeper offers the option to move a check element on the check itself so that everything lines up properly for printing. Inside your selected check layout, move a specific element by hovering over it with the mouse and then dragging the outside red line to move the box into its new position.

Adding a new element

Checks printed from the Checkeeper template will automatically contain all the elements necessary for printing, issuing, and cashing a viable check. Users who opt to add custom check elements to their check layouts in order to aid processing and improve bookkeeping can follow the steps above to find custom field options within the Settings tab. Each new check element added will appear in the menu of element choices inside a chosen check layout, and it can then be dragged directly onto the check layout into the preferred position. Further adjustments can be made by highlighting the element’s surrounding box and enlarging or shrinking the space as needed to fit on the designated line.

Editing an element

Edit your elements to create a desired check layout and appearance. Choose from several font sizes and types, as well as alignment options. Use the drop-down menu located above the check to see what editing options are available.

Deleting an element

When you no longer need an element or want to replace it with something else, simply hover over the element in question and click the delete ‘x’ in the corner. Custom check elements that you added yourself will still be available as search terms for later expense tracking.

Benefits of adding a custom check element:

More accurate expense tracking

Custom check fields give users another search term when they need to track down a payment. Custom fields you add to your checks will also appear in the reports spreadsheet generated.

More efficient check processing

Custom check fields give you another line item to match to bookkeeping records and/or search for when you need a report. Custom check fields, such as customer ID or invoice number, can be specific to internal bookkeeping records for quicker cross-reference.

More expedient bank reconciliation

Custom check elements make reconciliation with bank statements, check registries, and other financial documentation simpler and more accurate by providing a separate field to cross-check between records.

Greater customization options

Custom check fields help make checks unique, and they streamline the record-keeping by providing another term to search for and match to internal records. Any custom field Checkeepers add can always be deactivated when it no longer fulfills a need.

Consider which situations call for printing your own checks from your office and which call for checks to be printed and mailed for you.

Printing your own custom business checks is a fast payment solution on these occasions:

Your payment is not urgent

Checkeeper offers four priority delivery methods, including three with tracking options. For routine bill payments that are not urgently due, consider printing your payment check yourself, right from your home or office printer at your own convenience.

You only need one or two checks

Small check orders can be taken care of very quickly right from your office. Access a stored check template, input the payee and amount information, and have your checks in your hands within a minute. All the recording is done for you, so no time is needed for manual check-registry updating.

Your payee is an employee or is present on site

When the person you need to pay works on the premises or is an affiliate or contractor who comes to your business in person, you can print a check the day you need it and hand it to the payee directly with very little time or supplies expended.

Your office is stocked with supplies

If you have printing and mailing supplies, including paper, envelopes, and stamps, you have all you need to print and mail a custom check yourself. Checkeeper requires no specialty equipment, printers, toner, or supplies in order to print viable checks, and users can print their checks on any check stock they prefer, including blank paper when that's what's handy.

You have enclosures you must insert yourself

Checkeeper can print on any check layout users prefer, including checks placed at the top, at the bottom, or in the center of the paper. Checkeeper also enables printing of attachments, pay stubs, benefits explanations, and other documentation that can be printed in their suitable placement. If you have additional marketing material to add or an item specific to a particular payee, or if your check is part of a larger mailing package that you need to assemble in-house, print your needed payment check when needed and add it to your mailing at your own convenience.

Ordering your checks printed and mailed for you is a better option on these occasions:

You need same-business day mailing

For payments that were supposed to go out already, Checkeeper check printing and mailing services offer a faster and more expedient way to get payments out. Check orders placed before 4pm on a business day can typically go out that same day. Select Next-Day Air or Second-Day Air for imminently due payments to get them to their destinations fastest.

You want tracking and don’t have time to go to the post office

Instead of taking time out of your day to travel to and from the post office, have Checkeeper do it for you. Order your check to be printed and then delivered via Priority Mail, Second-Day Air, or Next-Day Air, and obtain a tracking number to follow the chain of custody and assure its timely arrival.

Your office has no printer or is out of printing and mailing supplies

Not all offices have the space or resources to store a lot of office supplies. Professionals who work on the go, from a vehicle, or from multiple travel locations—as well as work-from-home professionals who have very small offices—appreciate the ability to order their checks printed and mailed for them. No printers, paper, envelopes, stamps, or supplies needed—not even a pen.

You need a large batch of checks or paychecks

Checkeeper prints and mails checks all day and can take on high-volume check orders that exceed the resources most offices have available. A call or email can get a prospective user a custom quote and simple instructions for importing payment data so that hundreds or even thousands of checks can go out promptly, and with all the supplies provided.

You are traveling

When you’re out of town or far from your office resources, your payments can still be made on time. Access your account remotely; order your checks printed and mailed for you from anywhere, and avoid late fees and penalties for overdue payments or bills you had otherwise forgotten about.

Unpaid bills converted into checks

Bookkeeping and bill-paying would take much less time if bills simply paid themselves. Checkeeper offers compatibility options with Odoo and Xero accounts by which unpaid invoices contained in those accounts can be imported into Checkeeper so that a check can be automatically generated. All fields will be filled in with the vendor and payment data, and bills due to the same vendor can be consolidated into a single check payment with an attached invoice table that breaks down the total. This saves time and reduces both errors and extra paperwork. Informative online videos can take new users step by step through the process. Then check out other Checkeeper software add-ons to exercise additional features that come with integrating accounting and payroll services.

Check mailing that requires no time, no supplies

Bookkeeping and bill-paying would also take less time if checks mailed themselves. Checkeeper online check printing and mailing services finally make that possible. Simply input the payment data into your chosen check template—or upload a file with payment data if there are many checks to generate at once—and order them printed and mailed for you by Checkeeper. Checkeeper offers four priority delivery methods: standard USPS First-Class mail for routine bills and payments, plus three other faster methods, all of which include tracking options so that users can follow the chain of custody and be assured of safe, expedient arrival. Checkeeper provides all the supplies needed, and check orders placed before 4pm EST can typically be printed and out for delivery according to the chosen priority delivery speed by the end of the standard business day.

Automatic recording of transaction history

Paper check registries require continuous manual updating, a process prone to error. Maintaining a paper check registry puts users at risk of omitting check transactions, inadvertently duplicating them, misrecording vendor names, amounts, or dates, or listing checks out of order—all of which complicate expense tracking and bank reconciliation later on, and they make tracking down a specific payment a more difficult and more time-consuming task than it needs to be. Checkeeper accounts come with an automated smart check registry that correctly remembers all your created checks, records them in the right order, and accurately transcribes names, dates, and check numbers for smooth, seamless expense tracking, report running, and tax preparation later. Search the smart check registry according to any check field you can recall to pull up instantly the exact payment in question, with all its accompanying details. Don’t remember the vendor name or the amount? Search your registry according to any custom time frame to get a list of all checks created within the dates, and then narrow down and sort your list to find the payment in question. Run comprehensive reports when needed to generate all the payment details of every check created within the month, quarter, year, or entire account history when you need to review all check spending or turn over records to an accountant.

With Checkeeper, designing checks, printing checks, mailing checks, and recording checks can all become automated, timely processes that require less user effort than ever, but are more accurate and efficient than ever. Consider some other unique features you’ll only find with Checkeeper:

·      Consolidated account management for multiple businesses from a single login and account page

·      Paycheck printing and mailing

·      Integrations with accounting and payroll software for more streamlined bookkeeping

·      Unlimited check printing all month long with no hidden fees

·      Simple month-to-month subscription with no long-term commitment required

·      User permission settings for authorizing bookkeepers or other employees to access the account

·      All account security, site maintenance, and updating provided for you at no additional cost

·      Remote access from anywhere

·      A 14-day free trial to sample all the benefits of unlimited check printing

When a paper check is the preferred or necessary payment method, online check printing offers a quick way to get a check designed and issued on demand. Checks are secure, familiar, and convenient, and they are accepted by most businesses and most individuals. Insurance companies that need to issue a lot of client checks in a short time frame may find that on-demand check printing can offer an affordable and convenient way to issue payments. Consider some specific benefits afforded by Checkeeper for insurance and legal offices with payments to make by check:

Cloud security

Checkeeper is mobile-optimized and cloud-based so that access to the check-printing account—and records of all activity within it—are always available to users, wherever they work, live, or travel. All account security and site maintenance are handled for users, so there is nothing to download, update, fix, or maintain, and no special servers, printers, or equipment is needed to get started right away.

Automatic recording

In industries where accuracy is paramount, automatic recording of financial transactions goes a long way toward eliminating errors and providing real-time updates of all account data. Checkeeper accounts come with a smart check registry that does all the remembering, recording, and storing of check details so that a record of a single check or of many check transactions can be retrieved in an instant. Automatic recording reduces reliance on manual data entry, thereby reducing common errors of omission, duplication, misdated entries, and misrecorded names and numbers.

Integrated accounting

Many businesses use accounting and payroll software to help streamline the financial management and issue both payments and paychecks faster and more efficiently. Checkeeper can work by itself to print customized business checks on demand, and it can also work in tandem with other widely-used accounting and payroll services, including QuickBooks Online, Gusto, Square, FreshBooks, Patriot Payroll, and others. Linking Checkeeper to a compatible software reduces the need to enter data in multiple places, and it keeps all data updated and synced in real time.

Accountability with shared access

Companies that have more than one person accessing the books and paying invoices need services that offer security and accountability. Checkeeper offers multi-user access so that multiple people can access the account and attain real-time updates on account activity. Checkeeper account owners can limit the user permissions to only designated features or add approval requirements when needed. Reports run through Checkeeper list the authorized user responsible for each check created so that everyone stays accountable and the payment process remains secure and transparent.

Multiple linked checking accounts

Busy firms that must issue funds from more than one checking account appreciate that Checkeeper offers unlimited linked checking accounts. Instead of maintaining a separate checkbook and registry for each checking account managed, opt for online check printing that allows users to input and change their bank account numbers when necessary. Checkeeper does not touch users’ funds, move money, or go into checking accounts; it simply offers the template for designing and printing custom checks—all routing and account numbers appear on the bottom of the check exactly as they are input, automatically formatted in the MICR font that bank computers recognize.

High-volume check printing and mailing

Issuing a one-time, high volume of checks at once requires more time, human resources, and supplies than many busy offices have readily available. Checkeeper issues high-volume check orders of all sizes for busy offices so that time and resources are not drained. A call or email can get you a custom quote and simple instructions for importing payment data into the Checkeeper template so that your large order of checks can be printed, mailed, and recorded for you as quickly and accurately as possible.

Checkeeper’s online check printing and mailing is an ideal adoption for business owners, particularly those who:

1.    Are tired of waiting for ordered checks to arrive

The moment you realize you are out of checks is usually the moment you need one. Ordering bank or third-party checks requires time—both for placing the order and then for waiting on its arrival. Online check printing puts an end to the wait because Checkeepers never run out of checks. Checks are printed on demand—one or one-hundred—so that you can have your needed payment checks instantly. Busy professionals, bookkeepers, and business owners appreciate the immediacy only online check printing can offer.

2.    Need a large quantity of checks some months

Checkbooks arrive with a limited number of checks that can be issued. Checkeeper removes the limitations that come with traditional checks by offering online software that prints as many checks as needed, all month long. Businesses with a variable number of bills to pay or who experience noticeable seasonal shifts in incoming and outgoing money all appreciate that Checkeeper puts no limits, minimums, or tiers on usage. Print a few checks one month and hundreds the next—no added fees and you never worry about running out.

3.    Want to add a custom check option to Gusto for payroll

Checkeeper works as a stand-alone system for printing paychecks for the entire staff; Checkeeper also works with several payroll software to add a custom check option for those employees paid by paper check. Check out Checkeeper’s list of add-ons inside the Checkeeper account, and select the appropriate software service to suit your payroll needs. All printed check data is updated and synced in both platforms for you so there is no additional manual recording or cross-checking for users to do. Print your needed paychecks (with pay stubs) right from the office, or order all of them printed by Checkeeper and mailed back to you (or directly to employees) according to the priority delivery method of your choice. Batch printing and mailing is the most economical way to get a bundle of payroll checks printed promptly and delivered back to the office via Next-Day Air for onsite distribution.

4.    Have bills to convert directly into check payments

Even when a paper check is needed, Checkeeper can still help reduce the paperwork and waste through an intuitive platform that can convert unpaid bills directly into check payments for automatic printing and mailing. Link Checkeeper to your Odoo or Xero account to have data from unpaid invoices converted into a printable check with all fields filled in for you. Checks to the same vendor are automatically consolidated into a single check with an attached invoice table, reducing time, paperwork, and errors of calculation, omission, or duplication.

5.    Need on-demand updating

On-demand updating of checks may not seem essential—until the day you change locations, change banks, or add a second checking account. Then you’ll need all new checks with the correct information. Online check printing allows users to go into their accounts at any time and make changes and edits to checks as needed. Change the contact information, bank information, or routing/account numbers; even replace an outdated business logo when you update your marketing. Checkeeper offers on-demand edits, revisions, and changes to check templates so that information always stays accurate. Even delete an entire layout design and start over if your desired check preferences change completely. Checkeeper puts an end to wasted checks that need to be discarded because the information has become outdated.

6.    Manage payments for multiple businesses

Bookkeepers and business owners who issue payments for multiple businesses or clients simultaneously take advantage of Checkeeper’s multi-account consolidation, which grants access to all check printing features and templates from a single login and navigation. Add your secondary and tertiary businesses to your administration page, and begin creating check templates for each new business, complete with separate business logos and design preferences. Each added business has its own subscription and maintains its own smart check registry for tracking expenses and running reports, thereby keeping each business autonomous while still maintaining only one login and password for full account access.

How can user permissions be set?

Authorizing additional users is a good way to share some of the payment responsibilities while still overseeing account usage. To authorize more people to create, print, and/or mail checks, follow some simple steps to get started:

Register with Checkeeper, and log in to your account.

Go to the Administration page (drop-down option along the top right).

Click on ‘Users’ along the left margin.

You will see your own name listed as an authorized user, and then a space for ‘Other Users’ beneath it.

Click the ‘Add New User’ option.

Enter the first and last name of the new user you wish to designate, as well as an email address.

Specify which Checkeeper features the new user is authorized to access: Create, Print, Mail, Approve.

Specify which business the new user is authorized to access.

Click ‘Send Invite,’ and Checkeeper will send an email containing a link that the new user can follow to set up their account.

How do I change the type of access for authorized users?

If you need to change the type or level of access for a user, click ‘Manage’ next to the user’s name, make any necessary adjustments to their permissions, and click ‘Update Access’ to activate the new instructions. If you have a staffing or bookkeeping change and want to revoke access for an employee or bookkeeper altogether, enter the user’s permission settings, and click ‘Delete User’ to block a user from future account access.

How do I add an approval requirement?

Click ‘Settings’ on the main page (located in left-side navigation bar).

Within the list of default settings, locate ‘Checks Require Approval,’ and toggle to turn the option on.

Checks hereafter created are considered ‘pending’ until they receive approval, and they will be marked in the registry with a ‘Pendent’ tag.

Checks created from this point on will require the approval of the super user before printing or mailing. Checks can be approved by super users by selecting the check and the ‘Approve’ option along the top right. Need to approve all the checks? Click the check box at the very top to select all the checks and then approve them at once.

What are the benefits of permission settings and approval requirements?

·       Enhanced security

Keep your account secure by granting only those permissions needed. Authorize only a few trusted individuals if you are issuing payments that require confidentiality, such as paychecks, and use the approval requirement for additional security and oversight with each payment mailed.

·       Improved accuracy

Too many people inputting financial data can create opportunities for error. Using a standardized bookkeeping system that everyone can follow reduces chances for mistakes; having oversight into each person’s access alerts users to errors quickly, before they become costly to fix.

·       Shared workload

While you don’t want too many people accessing accounts and issuing payments, delegating some of the bookkeeping can go a long way in saving business owners time and energy to devote to other important tasks. Checkeeper user permission and approval settings allow bookkeeping and payment-issuing to be shared without compromising accuracy, security, or financial control.

·       Better control and oversight

Reports run through Checkeeper will list the authorized user responsible for each check created so that super users can monitor account access and keep everyone accountable. The feature also allows business owners to trace a payment back to a person, date, and time when there is a dispute or question about a specific check issued.

Need to get the books more organized this summer? Five ways to get started:

1.    Automate the record keeping

Updating and maintaining ledgers and financial records used to be a time-consuming and laborious process. Automating, online tools have taken a lot of the work—and the errors—out of manual data entry for financial management by offering automating software that keeps track of transactions for you. Adopting software tools that work together helps keep multiple platforms updated in real time with the same data, reducing overlap and redundancy.

2.    Use shareable, cloud-based tools

Cloud-based online tools help free up crowded offices of registries, files, and paperwork by saving and organizing important records for you. While some files may require a hardcopy backup, many receipts, statements, and documents can be saved in your online account, which is especially useful when multiple people need access to the same documents, even when they are working from different locations.

3.    Try online check printing

Online check printing and mailing gives immediate organization to the check-issuing and check-recording processes. Checkeeper offers online check software that provides everything users need to start creating and printing custom business checks on demand, and Checkeeper does all the recording for you. Instead of entering transactions into ledgers and registries—and risking the common errors associated with data entry and/or handwritten recording—take advantage of Checkeeper’s online, automated smart check registry that does all the remembering and recording for you. Search the registry according to any check element when you need to pull up a specific payment without sorting through pages and pages of check transactions; run comprehensive reports for the entire month, quarter, year, or custom time frame to generate a detailed list of all check spending to turn over to a bookkeeper or an accountant. Checkeeper gives immediate organization to expense records for all payments made by check. Plus, Checkeeper accounts are free to try.

4.    Get professional assistance

While small and starting businesses may not have the funds for full-time hires, professional bookkeeping services that are offered virtually and part-time may offer an affordable way to access professional expertise. If the bookkeeping is relatively straightforward and you can handle it yourself, adopting an accounting and/or payroll software may be a cost- and time-effective way to get financial management more organized and more accurate. Using services that integrate with one another reduces overlap and makes all payment data available and updated in real time. Checkeeper can add a custom check option to many of the widely-used accounting, payment, and payroll software commonly used by small businesses. Checkeeper also enables user permission settings so that one account can be accessed by a virtual bookkeeper or remote employee, if needed.

5.    Use online check mailing

Checkeeper offers complete check printing and mailing outsourcing for busy professionals who travel, work from small spaces, or don’t have the time or supplies to do it all themselves. Upload a file with payment data, and order checks printed and mailed for you according to the priority delivery speed that suits your needs. Need paychecks for the entire office? Checkeeper can print and mail all your needed paychecks for you, complete with pay stubs, either to each individual employee or to your office in one economical bundle for onsite disbursement. All data is recorded for you in your online registry as well as synced for you in a compatible payroll software. Visit the Checkeeper website for more information about check mailing services that help get payments issued efficiently and records organized quickly.

Checkeeper offers online check printing and mailing with automatic recording for more organized bookkeeping and a more streamlined payment process.

For those occasions when a paper check is the preferred or necessary payment method, Checkeeper enables on-demand check printing, as well as check mailing outsourcing that does all the work for you. Consider the types of payments often issued most promptly and accurately by paper check.

Checkeeper is used for payments made to:

Vendors

For routine bill payments, Checkeeper offers custom business checks printable on demand. When the payment can go through regular USPS mail, print your needed payments at your own convenience, right from your home or office. Input the necessary vendor information into your custom check template, upload your business logo directly onto your check, and print. All data is recorded and stored for you in a searchable online registry that can locate a payment based on any check field you can recall. Run comprehensive reports according to any custom time frame or any vendor name when you need a list of payments made to a specific supplier or a list of all payments made within the month, quarter, or year.

Employees

Checkeeper offers payroll services for small businesses. Whether you have only a few employees paid by paper check, or many; whether your employees are paid onsite, or they are paid remotely; whether you use a payroll service, like Gusto or Square, or you do it all yourself, Checkeeper can help. Checkeeper offers a custom check option to add on to the payroll software or online service you already use, or Checkeeper can work as a stand-alone solution for issuing paychecks to any number of employees needed. If you have multiple employees to pay, order your entire batch of paychecks printed by Checkeeper and mailed back to your office overnight in one bundle for the most efficient and affordable way to get paychecks and pay stubs in the hands of employees. Have some remote workers, as well? Checkeeper can print individual paychecks (with or without documentation) and mail them directly to employee homes or offices according to the priority delivery method of choice. All data is recorded and stored for you in your registry for later reviewing, verifying, and reconciling.

Freelancers

Checkeeper offers complete check printing and mailing outsourcing so that business owners can pay contracted, part-time, and remote workers quickly and promptly. Order your checks for payments to contracted marketers, software service providers, content writers, event planners, bookkeepers, project managers, and other freelancers that you retain on part-time, seasonal, or project-specific bases. Order occasional, one-time, or periodic checks to be printed and mailed directly to freelancers’ homes or offices, with all the relevant data recorded and stored for you in an online registry for later verification, review, reconciliation, or tax preparation.

Customers

Ideally your customers are the ones paying you. However, there are times for many businesses that a large order of checks needs to go out—for rebate programs, refunds, settlement payouts, reimbursements, and other large-volume payment situations. Checkeeper prints and mails checks into the thousands and can take on any sized order. A call or email can get you a custom quote and time frame, as well as simple instructions for uploading the necessary payment data to get the order started. Checkeeper can print and mail out a high-volume check order faster and more efficiently than most offices can do it, and all the supplies are provided.

Accountability

Accountability is a must for nonprofits and organizations that require every expenditure and funding source to be accounted for. Checkeeper offers user permission settings that allow account holders to control who accesses the payments. Nonprofits and organizations that have multiple people issuing and recording payments benefit from services that offer multi-user access and remote availability so that everyone can access the account from wherever they work, with real-time updates so that everyone is on the same page. Checkeeper account holders can limit the permissions to only designated features, and those permissions can be changed or revoked at any time. Reports run through Checkeeper will list the authorized user who initiated the payment so that everyone stays accountable and payments remain transparent.

Unlimited linked accounts

Organizations that issue payments from different accounts for different purposes appreciate Checkeeper’s ability to link multiple checking accounts to the same check-printing account. Instead of managing multiple different checkbooks and registries—and trying to keep track of funds issued simultaneously from different banks or checking accounts—take advantage of Checkeeper’s software that allows users to change the bank information, account numbers, and routing numbers when the need arises. Checkeeper does not touch users’ funds or move money into a separately-held account; all account and routing numbers are printed on checks exactly as users input them, and they can be changed if needed. Account and routing numbers are automatically formatted in the MICR font that bank computers require, so there is nothing additional for users to do in order to generate a viable, printable check.

Cost savings

Charities, nonprofits, and organizations that invest their money back into their services often operate on tight, closely-monitored budgets. Finding affordable services to help manage financial transactions is important, but not always easy. Checkeeper offers unlimited check printing for free for the first two weeks, and then a monthly subscription that comes with all the features of unlimited check printing with no hidden fees, service charges, or added costs for heavy usage. Use the service for as long or short a term as needed—either as a permanent payment tool, or as a quick fix in a temporary situation—and cancel anytime. Checkeeper enables unlimited check templates, linked bank accounts, authorized users, and printed checks, all for the same, predictable monthly cost.

Automatic recording

Online check printing through Checkeeper not only affords unlimited, custom checks; it also records and stores your check registry for you. All Checkeeper accounts come with a smart check registry that stores all the details of every check created so that account holders can review any payment issued. Run detailed reports on check spending according to any custom time frame, and pull up instantly an entire history of account spending that lists each check field as well as the authorized user who initiated each check. Checkeeper’s smart check registry comes with built-in accuracy in amounts, dates, and vendor names, and it helps keep everyone accountable and transparent.

Quick mailing options

Checkeeper check printing and mailing services can take even more work off the desk by printing and mailing checks for you. Nonprofits and busy organizations providing community services occasionally have the need for many checks to go out at once. Checkeeper can print any sized order of checks and have them out for delivery according to the priority delivery method of choice. Have an unusually large number of checks needed for a one-time or high-volume check order? A call or email directly to Checkeeper can provide a custom quote and simple instructions for getting started creating the needed file and getting checks out quickly, affordably, and professionally.

Checkeeper offers a budget-friendly tool for designing custom checks that reflect the organization appropriately and professionally. User permission settings and remote access further allow nonprofits and other organizations to share records and account activity with a bookkeeper or accountant quickly and simply.

Brand

Checkeeper offers online check printing templates that enable users to create custom business checks that are unique, memorable, and on-brand. Using the many Checkeeper features and image options, users can create a check that contains their color logo (and other design images and backgrounds) so that their checks match other marketing material the company uses. Checkeeper check mailing services enable attachments to go out with checks, as well, and they too can be designed to reinforce the brand in the mind of each vendor, customer, employee, creditor, and business affiliate that receives payment. While checks are financial transactional tools, they can also be tools for communication and marketing reinforcement when they are customized to match the brand and make the business more memorable.

Budget

Checkeeper offers check printing software that is affordable and comes with unlimited usage for one fixed, monthly price. Try Checkeeper for free for 14 days, sampling all the features of unlimited check printing, and then adopt the software on a simple monthly basis that requires no contract or commitment. Add low-cost mailing credits to the account so that you can take advantage of same-day and priority delivery options that allow Checkeeper to print and mail your payment checks for you. There are no hidden fees, service charges, usage tiers, or added costs for heavy usage. Print a few checks or hundreds of checks for one set price. Link Checkeeper to your other accounting or payroll services, or authorize additional users, all without extra fees. Checkeeper works on virtually any small business budget to offer unlimited check printing to businesses of all sizes and for all payment needs.

Bookkeeping

Neglected and disorganized bookkeeping is a risk for any small or starting business, especially those in which only one or two people are handling the finances. Checkeeper offers automatic recording of all check data and online, cloud-based storage in a comprehensive check registry that does all the recording for you. The smart check registry is searchable according to any check field, so users only need to know one element (payee name, date, amount, check number, etc.) to locate a specific check. If you don’t recall any of the check fields, search the registry according to any custom time frame to get a list of payments that you can then narrow down and sort through. Checkeeper makes record-keeping a far more accurate, streamlined, and time-efficient process than ever before. Ready to outsource some of the financial management to a professional bookkeeper? Checkeeper is remote and mobile, and most bookkeepers are already familiar with the benefits of online check printing and mailing options for their clients. Link a bookkeeper or another authorized user right to your Checkeeper account, and Checkeeper will email them directly to get the setup initiated. Your Checkeeper registry can run reports that detail all check transactions initiated in the account, each with the authorized user listed, so everyone stays accountable and accounts remain secure.

Bookkeepers use Checkeeper because it offers:

· Custom checks printed on demand

· Designs for any check stock or check layout clients prefer

· An image menu for uploaded company logos and chosen design images

· Multiple business management from one login and account page

· Automatic recording in a smart check registry

· Powerful searching and reporting features for tracking expenses and running reports

· Complete check printing and mailing outsourcing options

· Integration with other accounting and payroll software, including FreshBooks, QuickBooks Online, Gusto, Square, Xero, and more