Checkeeper’s online check printing and mailing is an ideal adoption for business owners, particularly those who:

1.    Are tired of waiting for ordered checks to arrive

The moment you realize you are out of checks is usually the moment you need one. Ordering bank or third-party checks requires time—both for placing the order and then for waiting on its arrival. Online check printing puts an end to the wait because Checkeepers never run out of checks. Checks are printed on demand—one or one-hundred—so that you can have your needed payment checks instantly. Busy professionals, bookkeepers, and business owners appreciate the immediacy only online check printing can offer.

2.    Need a large quantity of checks some months

Checkbooks arrive with a limited number of checks that can be issued. Checkeeper removes the limitations that come with traditional checks by offering online software that prints as many checks as needed, all month long. Businesses with a variable number of bills to pay or who experience noticeable seasonal shifts in incoming and outgoing money all appreciate that Checkeeper puts no limits, minimums, or tiers on usage. Print a few checks one month and hundreds the next—no added fees and you never worry about running out.

3.    Want to add a custom check option to Gusto for payroll

Checkeeper works as a stand-alone system for printing paychecks for the entire staff; Checkeeper also works with several payroll software to add a custom check option for those employees paid by paper check. Check out Checkeeper’s list of add-ons inside the Checkeeper account, and select the appropriate software service to suit your payroll needs. All printed check data is updated and synced in both platforms for you so there is no additional manual recording or cross-checking for users to do. Print your needed paychecks (with pay stubs) right from the office, or order all of them printed by Checkeeper and mailed back to you (or directly to employees) according to the priority delivery method of your choice. Batch printing and mailing is the most economical way to get a bundle of payroll checks printed promptly and delivered back to the office via Next-Day Air for onsite distribution.

4.    Have bills to convert directly into check payments

Even when a paper check is needed, Checkeeper can still help reduce the paperwork and waste through an intuitive platform that can convert unpaid bills directly into check payments for automatic printing and mailing. Link Checkeeper to your Odoo or Xero account to have data from unpaid invoices converted into a printable check with all fields filled in for you. Checks to the same vendor are automatically consolidated into a single check with an attached invoice table, reducing time, paperwork, and errors of calculation, omission, or duplication.

5.    Need on-demand updating

On-demand updating of checks may not seem essential—until the day you change locations, change banks, or add a second checking account. Then you’ll need all new checks with the correct information. Online check printing allows users to go into their accounts at any time and make changes and edits to checks as needed. Change the contact information, bank information, or routing/account numbers; even replace an outdated business logo when you update your marketing. Checkeeper offers on-demand edits, revisions, and changes to check templates so that information always stays accurate. Even delete an entire layout design and start over if your desired check preferences change completely. Checkeeper puts an end to wasted checks that need to be discarded because the information has become outdated.

6.    Manage payments for multiple businesses

Bookkeepers and business owners who issue payments for multiple businesses or clients simultaneously take advantage of Checkeeper’s multi-account consolidation, which grants access to all check printing features and templates from a single login and navigation. Add your secondary and tertiary businesses to your administration page, and begin creating check templates for each new business, complete with separate business logos and design preferences. Each added business has its own subscription and maintains its own smart check registry for tracking expenses and running reports, thereby keeping each business autonomous while still maintaining only one login and password for full account access.

How can user permissions be set?

Authorizing additional users is a good way to share some of the payment responsibilities while still overseeing account usage. To authorize more people to create, print, and/or mail checks, follow some simple steps to get started:

Register with Checkeeper, and log in to your account.

Go to the Administration page (drop-down option along the top right).

Click on ‘Users’ along the left margin.

You will see your own name listed as an authorized user, and then a space for ‘Other Users’ beneath it.

Click the ‘Add New User’ option.

Enter the first and last name of the new user you wish to designate, as well as an email address.

Specify which Checkeeper features the new user is authorized to access: Create, Print, Mail, Approve.

Specify which business the new user is authorized to access.

Click ‘Send Invite,’ and Checkeeper will send an email containing a link that the new user can follow to set up their account.

How do I change the type of access for authorized users?

If you need to change the type or level of access for a user, click ‘Manage’ next to the user’s name, make any necessary adjustments to their permissions, and click ‘Update Access’ to activate the new instructions. If you have a staffing or bookkeeping change and want to revoke access for an employee or bookkeeper altogether, enter the user’s permission settings, and click ‘Delete User’ to block a user from future account access.

How do I add an approval requirement?

Click ‘Settings’ on the main page (located in left-side navigation bar).

Within the list of default settings, locate ‘Checks Require Approval,’ and toggle to turn the option on.

Checks hereafter created are considered ‘pending’ until they receive approval, and they will be marked in the registry with a ‘Pendent’ tag.

Checks created from this point on will require the approval of the super user before printing or mailing. Checks can be approved by super users by selecting the check and the ‘Approve’ option along the top right. Need to approve all the checks? Click the check box at the very top to select all the checks and then approve them at once.

What are the benefits of permission settings and approval requirements?

·       Enhanced security

Keep your account secure by granting only those permissions needed. Authorize only a few trusted individuals if you are issuing payments that require confidentiality, such as paychecks, and use the approval requirement for additional security and oversight with each payment mailed.

·       Improved accuracy

Too many people inputting financial data can create opportunities for error. Using a standardized bookkeeping system that everyone can follow reduces chances for mistakes; having oversight into each person’s access alerts users to errors quickly, before they become costly to fix.

·       Shared workload

While you don’t want too many people accessing accounts and issuing payments, delegating some of the bookkeeping can go a long way in saving business owners time and energy to devote to other important tasks. Checkeeper user permission and approval settings allow bookkeeping and payment-issuing to be shared without compromising accuracy, security, or financial control.

·       Better control and oversight

Reports run through Checkeeper will list the authorized user responsible for each check created so that super users can monitor account access and keep everyone accountable. The feature also allows business owners to trace a payment back to a person, date, and time when there is a dispute or question about a specific check issued.

Need to get the books more organized this summer? Five ways to get started:

1.    Automate the record keeping

Updating and maintaining ledgers and financial records used to be a time-consuming and laborious process. Automating, online tools have taken a lot of the work—and the errors—out of manual data entry for financial management by offering automating software that keeps track of transactions for you. Adopting software tools that work together helps keep multiple platforms updated in real time with the same data, reducing overlap and redundancy.

2.    Use shareable, cloud-based tools

Cloud-based online tools help free up crowded offices of registries, files, and paperwork by saving and organizing important records for you. While some files may require a hardcopy backup, many receipts, statements, and documents can be saved in your online account, which is especially useful when multiple people need access to the same documents, even when they are working from different locations.

3.    Try online check printing

Online check printing and mailing gives immediate organization to the check-issuing and check-recording processes. Checkeeper offers online check software that provides everything users need to start creating and printing custom business checks on demand, and Checkeeper does all the recording for you. Instead of entering transactions into ledgers and registries—and risking the common errors associated with data entry and/or handwritten recording—take advantage of Checkeeper’s online, automated smart check registry that does all the remembering and recording for you. Search the registry according to any check element when you need to pull up a specific payment without sorting through pages and pages of check transactions; run comprehensive reports for the entire month, quarter, year, or custom time frame to generate a detailed list of all check spending to turn over to a bookkeeper or an accountant. Checkeeper gives immediate organization to expense records for all payments made by check. Plus, Checkeeper accounts are free to try.

4.    Get professional assistance

While small and starting businesses may not have the funds for full-time hires, professional bookkeeping services that are offered virtually and part-time may offer an affordable way to access professional expertise. If the bookkeeping is relatively straightforward and you can handle it yourself, adopting an accounting and/or payroll software may be a cost- and time-effective way to get financial management more organized and more accurate. Using services that integrate with one another reduces overlap and makes all payment data available and updated in real time. Checkeeper can add a custom check option to many of the widely-used accounting, payment, and payroll software commonly used by small businesses. Checkeeper also enables user permission settings so that one account can be accessed by a virtual bookkeeper or remote employee, if needed.

5.    Use online check mailing

Checkeeper offers complete check printing and mailing outsourcing for busy professionals who travel, work from small spaces, or don’t have the time or supplies to do it all themselves. Upload a file with payment data, and order checks printed and mailed for you according to the priority delivery speed that suits your needs. Need paychecks for the entire office? Checkeeper can print and mail all your needed paychecks for you, complete with pay stubs, either to each individual employee or to your office in one economical bundle for onsite disbursement. All data is recorded for you in your online registry as well as synced for you in a compatible payroll software. Visit the Checkeeper website for more information about check mailing services that help get payments issued efficiently and records organized quickly.

Checkeeper offers online check printing and mailing with automatic recording for more organized bookkeeping and a more streamlined payment process.

For those occasions when a paper check is the preferred or necessary payment method, Checkeeper enables on-demand check printing, as well as check mailing outsourcing that does all the work for you. Consider the types of payments often issued most promptly and accurately by paper check.

Checkeeper is used for payments made to:

Vendors

For routine bill payments, Checkeeper offers custom business checks printable on demand. When the payment can go through regular USPS mail, print your needed payments at your own convenience, right from your home or office. Input the necessary vendor information into your custom check template, upload your business logo directly onto your check, and print. All data is recorded and stored for you in a searchable online registry that can locate a payment based on any check field you can recall. Run comprehensive reports according to any custom time frame or any vendor name when you need a list of payments made to a specific supplier or a list of all payments made within the month, quarter, or year.

Employees

Checkeeper offers payroll services for small businesses. Whether you have only a few employees paid by paper check, or many; whether your employees are paid onsite, or they are paid remotely; whether you use a payroll service, like Gusto or Square, or you do it all yourself, Checkeeper can help. Checkeeper offers a custom check option to add on to the payroll software or online service you already use, or Checkeeper can work as a stand-alone solution for issuing paychecks to any number of employees needed. If you have multiple employees to pay, order your entire batch of paychecks printed by Checkeeper and mailed back to your office overnight in one bundle for the most efficient and affordable way to get paychecks and pay stubs in the hands of employees. Have some remote workers, as well? Checkeeper can print individual paychecks (with or without documentation) and mail them directly to employee homes or offices according to the priority delivery method of choice. All data is recorded and stored for you in your registry for later reviewing, verifying, and reconciling.

Freelancers

Checkeeper offers complete check printing and mailing outsourcing so that business owners can pay contracted, part-time, and remote workers quickly and promptly. Order your checks for payments to contracted marketers, software service providers, content writers, event planners, bookkeepers, project managers, and other freelancers that you retain on part-time, seasonal, or project-specific bases. Order occasional, one-time, or periodic checks to be printed and mailed directly to freelancers’ homes or offices, with all the relevant data recorded and stored for you in an online registry for later verification, review, reconciliation, or tax preparation.

Customers

Ideally your customers are the ones paying you. However, there are times for many businesses that a large order of checks needs to go out—for rebate programs, refunds, settlement payouts, reimbursements, and other large-volume payment situations. Checkeeper prints and mails checks into the thousands and can take on any sized order. A call or email can get you a custom quote and time frame, as well as simple instructions for uploading the necessary payment data to get the order started. Checkeeper can print and mail out a high-volume check order faster and more efficiently than most offices can do it, and all the supplies are provided.

Accountability

Accountability is a must for nonprofits and organizations that require every expenditure and funding source to be accounted for. Checkeeper offers user permission settings that allow account holders to control who accesses the payments. Nonprofits and organizations that have multiple people issuing and recording payments benefit from services that offer multi-user access and remote availability so that everyone can access the account from wherever they work, with real-time updates so that everyone is on the same page. Checkeeper account holders can limit the permissions to only designated features, and those permissions can be changed or revoked at any time. Reports run through Checkeeper will list the authorized user who initiated the payment so that everyone stays accountable and payments remain transparent.

Unlimited linked accounts

Organizations that issue payments from different accounts for different purposes appreciate Checkeeper’s ability to link multiple checking accounts to the same check-printing account. Instead of managing multiple different checkbooks and registries—and trying to keep track of funds issued simultaneously from different banks or checking accounts—take advantage of Checkeeper’s software that allows users to change the bank information, account numbers, and routing numbers when the need arises. Checkeeper does not touch users’ funds or move money into a separately-held account; all account and routing numbers are printed on checks exactly as users input them, and they can be changed if needed. Account and routing numbers are automatically formatted in the MICR font that bank computers require, so there is nothing additional for users to do in order to generate a viable, printable check.

Cost savings

Charities, nonprofits, and organizations that invest their money back into their services often operate on tight, closely-monitored budgets. Finding affordable services to help manage financial transactions is important, but not always easy. Checkeeper offers unlimited check printing for free for the first two weeks, and then a monthly subscription that comes with all the features of unlimited check printing with no hidden fees, service charges, or added costs for heavy usage. Use the service for as long or short a term as needed—either as a permanent payment tool, or as a quick fix in a temporary situation—and cancel anytime. Checkeeper enables unlimited check templates, linked bank accounts, authorized users, and printed checks, all for the same, predictable monthly cost.

Automatic recording

Online check printing through Checkeeper not only affords unlimited, custom checks; it also records and stores your check registry for you. All Checkeeper accounts come with a smart check registry that stores all the details of every check created so that account holders can review any payment issued. Run detailed reports on check spending according to any custom time frame, and pull up instantly an entire history of account spending that lists each check field as well as the authorized user who initiated each check. Checkeeper’s smart check registry comes with built-in accuracy in amounts, dates, and vendor names, and it helps keep everyone accountable and transparent.

Quick mailing options

Checkeeper check printing and mailing services can take even more work off the desk by printing and mailing checks for you. Nonprofits and busy organizations providing community services occasionally have the need for many checks to go out at once. Checkeeper can print any sized order of checks and have them out for delivery according to the priority delivery method of choice. Have an unusually large number of checks needed for a one-time or high-volume check order? A call or email directly to Checkeeper can provide a custom quote and simple instructions for getting started creating the needed file and getting checks out quickly, affordably, and professionally.

Checkeeper offers a budget-friendly tool for designing custom checks that reflect the organization appropriately and professionally. User permission settings and remote access further allow nonprofits and other organizations to share records and account activity with a bookkeeper or accountant quickly and simply.

Brand

Checkeeper offers online check printing templates that enable users to create custom business checks that are unique, memorable, and on-brand. Using the many Checkeeper features and image options, users can create a check that contains their color logo (and other design images and backgrounds) so that their checks match other marketing material the company uses. Checkeeper check mailing services enable attachments to go out with checks, as well, and they too can be designed to reinforce the brand in the mind of each vendor, customer, employee, creditor, and business affiliate that receives payment. While checks are financial transactional tools, they can also be tools for communication and marketing reinforcement when they are customized to match the brand and make the business more memorable.

Budget

Checkeeper offers check printing software that is affordable and comes with unlimited usage for one fixed, monthly price. Try Checkeeper for free for 14 days, sampling all the features of unlimited check printing, and then adopt the software on a simple monthly basis that requires no contract or commitment. Add low-cost mailing credits to the account so that you can take advantage of same-day and priority delivery options that allow Checkeeper to print and mail your payment checks for you. There are no hidden fees, service charges, usage tiers, or added costs for heavy usage. Print a few checks or hundreds of checks for one set price. Link Checkeeper to your other accounting or payroll services, or authorize additional users, all without extra fees. Checkeeper works on virtually any small business budget to offer unlimited check printing to businesses of all sizes and for all payment needs.

Bookkeeping

Neglected and disorganized bookkeeping is a risk for any small or starting business, especially those in which only one or two people are handling the finances. Checkeeper offers automatic recording of all check data and online, cloud-based storage in a comprehensive check registry that does all the recording for you. The smart check registry is searchable according to any check field, so users only need to know one element (payee name, date, amount, check number, etc.) to locate a specific check. If you don’t recall any of the check fields, search the registry according to any custom time frame to get a list of payments that you can then narrow down and sort through. Checkeeper makes record-keeping a far more accurate, streamlined, and time-efficient process than ever before. Ready to outsource some of the financial management to a professional bookkeeper? Checkeeper is remote and mobile, and most bookkeepers are already familiar with the benefits of online check printing and mailing options for their clients. Link a bookkeeper or another authorized user right to your Checkeeper account, and Checkeeper will email them directly to get the setup initiated. Your Checkeeper registry can run reports that detail all check transactions initiated in the account, each with the authorized user listed, so everyone stays accountable and accounts remain secure.

Bookkeepers use Checkeeper because it offers:

· Custom checks printed on demand

· Designs for any check stock or check layout clients prefer

· An image menu for uploaded company logos and chosen design images

· Multiple business management from one login and account page

· Automatic recording in a smart check registry

· Powerful searching and reporting features for tracking expenses and running reports

· Complete check printing and mailing outsourcing options

· Integration with other accounting and payroll software, including FreshBooks, QuickBooks Online, Gusto, Square, Xero, and more

1. Paper registries

Checkeeper offers automatic recording in a searchable, smart check registry so that no check transaction goes errant. Paper check registries require manual updating, and they are prone to errors of omission, duplication, and misrecorded dates, vendor names, and check numbers—all of which make tracking down payments later a time-consuming and incomplete process. Adopting online check printing means getting rid of paper registries and ledgers, as well as all the mistakes that can come with them. Search the smart check registry online according to any check field you remember, and pull up instantly all the checks that match the criterion. Don’t remember the vendor name, amount, or check number? Type in an estimated date range, and pull up only those checks created within that time frame to sort through and narrow down. Paper check registries cannot offer the automatic recording, immediate retrieval, and error-free transcription that Checkeeper offers.

2. Specialty supplies

Online check printing offers simplified and convenient access to check payments when they are needed. With Checkeeper, no specialty supplies are required, including no special printer, ink, toner, paper, downloads, or equipment. Use your preferred mobile device and the standard printer and toner you already own. If you opt to have your checks printed and mailed by Checkeeper, you don’t even need all that. Place your custom check order with Checkeeper (including bank account numbers and an uploaded signature), select your priority delivery speed, and the checks can be in the mail by the end of the standard business day. Checkeeper prints checks in the MICR ink that bank computers recognize for optimal security, and all printing and mailing supplies are provided for you; you don’t even need a pen.

3. Extra space

Checkeeper is ideal for professionals who work in small spaces; home offices, shared offices, small co-working spaces, and vehicles are common places for the busy professional to work, and they are not always accommodating of a lot of bulky furniture, supply cabinets, and printers. Checkeeper works with the office items you likely already own, and it travels wherever users need to go. Order your checks printed and mailed for you, and no additional office space or storage is required for getting custom business checks printed and issued on demand.

4. Outdated software

Many business owners have switched from an outdated check service to Checkeeper. Users of discontinued check products, as well as business owners and managers whose payroll service was suddenly disrupted, have all turned to Checkeeper for a short- or long-term fix. Checkeeper works with many widely-used accounting and payroll software, so it can be used as an easy add-on, offering a custom check option to the other payment methods routinely used. Checkeeper is cloud-based and mobile, with all the security and updating provided, so there is nothing to download, maintain, patch, or share. Access your account from the device you already work with, and print checks on the printer you already own. Want to get rid of the printer, too? Checkeeper check printing and mailing outsourcing will do all the check printing and mailing for you, with four priority delivery options that get your payments out affordably and reliably.

5. A pricey budget

Checkeeper can be tried for free for 14 days, with no limits on the number of checks printed or templates created. After sampling all the features of unlimited check printing, users can adopt Checkeeper on a simple, fixed monthly subscription, creating as many templates as needed and adding as many separate businesses as necessary to a single account. Use pre-built Checkeeper templates for free, or create your own, and add a custom color logo to each check to assist with brand reinforcement. All security and IT is handled for you, and data is encrypted and stored automatically, so there is very little for users to enter or maintain in order to keep their check-printing accounts up to date.

Checkeeper offers online check printing and mailing services that are versatile and mobile, and they keep finances and payments streamlined for the busy and traveling professional who has to work on the go.

Unique benefits afforded by Checkeeper for people without regular access to a back-office space:

Remote access

The most vital feature of tools and services used by professionals without offices is the ability to access all accounts remotely. Online check printing is one of those tools that can go wherever you do, without any additional equipment or supplies to carry around. Access your Checkeeper account from the device you work and travel with, and print (or have printed for you) custom business checks on demand.

Mailing services for payments

Professionals who spend most of the day on the road or traveling from one job site to another appreciate Checkeeper’s complete check outsourcing options. Input check payment data right from your device, and order your checks printed and mailed for you. Upload a CSV file if you have multiple checks to send out, and Checkeeper can do all the work for you. Select the priority delivery method that best suits the urgency and tracking needs of the payment, and Checkeeper can get your checks printed and out for delivery by the end of the typical business day for orders placed before 4pm EST. This is an ideal service for professionals who offer services for customers at their homes or on their properties because it requires no back-office supplies or equipment to have custom, professional checks issued promptly.

Automatic recording and cloud storage

Checkeeper accounts include access to a smart check registry that automates the recording of check payment data and uses cloud storage for account activity. Details of each check created are recorded and stored in a searchable check registry that can be used to run reports and track spending, and which can also export an entire check history to be printed, downloaded, or shared with an accountant at tax time. Busy professionals without a regular office space do not need to worry about manually recording data or about storing, carrying, or securing paper checkbooks and registries.

Integrations with other accounting and payroll software

Link Checkeeper to a compatible software service to get the most out of both applications. Checkeeper integrates with QuickBooks Online, Square, Gusto, and more to offer automatic expense categorizing, custom check printing options, and payroll features for businesses of all types.

No special equipment or supplies required

Special printers, servers, equipment, downloads, toner cartridges, paper, and other supplies are not practical items for most modern, mobile workers who want to issue check payments on demand from wherever they are. Checkeeper makes online check printing and mailing simple because it works with items most professionals already have. Access your account from the device you already own; print checks on the printer you always use; use the check stock you prefer. Don’t have a particular check stock? Checkeeper prints on blank paper. Don’t have reliable access to a printer? Checkeeper will print and mail custom business checks for you.

Free trial

Business owners on a tight budget cannot waste money investing in pricey services and software that may or may not do all the things needed. Checkeeper eliminates the risk for busy and traveling professionals by offering a free, two-week trial that unlocks all the features of unlimited check printing. The trial period offers all the training most users need to start using custom check printing, and Checkeeper can then be adopted on a simple monthly basis, with no contract or long-term commitment needed.

One financial drawback that can affect family businesses occurs when there are too many hands in the books and too many people making different, sometimes conflicting, financial decisions. Software tools for financial management, payroll, and accounting can help create a standardized system so that too many people are not doing things their own way and so that everyone remains accountable.

Online check printing and mailing is one of those services that many small and family-run businesses use to issue payments, record payment data automatically, run financial reports, and track expenses. Checkeeper offers complete online check printing and mailing services that can work on their own or be linked to compatible accounting and payroll software for an optimally-streamlined system.

Checkeeper can assist family businesses with check-printing software that:

Allows multiple users simultaneously

When more than one person is authorized to issue payments and handle financial records, affordable tools that allow multiple authorized users are essential. Checkeeper allows account holders (super users) to authorize additional people to access the check-printing account and issue check payments on the business's behalf. Super users can limit the permissions to some users, specifying whether they are authorized to print and/or mail checks and whether their transactions require final approval before being issued. This helps create a more standardized system everyone can follow, and it enables multiple people to share the financial responsibilities without confusion, error, or overlap.

Records data automatically so that payments can be categorized and tracked

Online check printing puts an end to manual recording of check transactions—a process prone to error, omission, duplication, and misrecorded or misspelled entries. Manual data entry takes up time, and small mistakes complicate expense tracking, which necessitates even more time for searching for entries and reconciling accounts. Checkeeper offers an automated smart check registry that records and stores check data for you. The registry is searchable according to any check field or custom date range, so every user can pull up a check or list of checks quickly. Using QuickBooks Online or a compatible accounting software? Checkeeper works with several widely-used accounting and payroll services to keep expenses categorized automatically and data synced in multiple places at once.

Offers remote access for those partners working from home or traveling

Multiple people may not always be on site or available to handle the payment process. Remote tools for financial management help keep everything streamlined and everyone on the same page, regardless of where they work, live, or travel. Checkeeper can be accessed by multiple users from their individual devices; data is stored automatically so that all users can see when payments have been issued, and super users can oversee account activity to monitor, restrict, or expand access, as well as give approval for those payments that require additional authorization.

Adds accountability to financial management

When more than one person is involved in issuing payments, transparency and accountability are more important than ever. Super users can set the permission settings so that additional users are limited to only designated functions; they can also add an approval requirement if they want checks to get final authorization before being printed and mailed. Reports run in Checkeeper list all the payment data as well as the authorized user responsible for initiating the transaction and the date/time of check creation. This adds an extra layer of accountability and security to the check-printing process.

Gives a modernized update to a well-established and trusted payment method

Checks are time-tested and widely trusted, and they are used by virtually every business at some point. Online check printing and mailing offers a modern update to old-fashioned checkbooks and registries, allowing users to add it to other digital and online payment methods. Checks offer a convenience, expedience, and security that other payment methods often lack, and checks are likely to be familiar and accessible to family members of multiple generations.

Online check printing and mailing is a good alternative that can help bridge the gap until a disruption is resolved. But not all services are equal, and some may not have the features needed immediately. Consider five things to avoid when selecting a temporary check-printing fix in an emergency situation.

Avoid a check-printing service that:

1. Limits the number of checks you can print

Some services that offer free or low-cost check-printing may have a limit—a very low one—for the number of checks you can print before incurring higher fees. When you are in an urgent situation, you may not have the time or foresight to assess exactly how many checks you’ll need or for how long. Checkeeper does not place minimums or limits on the number of checks you can print, either during the free trial or afterward. Print only the checks you need, only for as long as needed, and never worry about hidden fees, overage charges, convenience fees, or pricing tiers based on heavy usage. One subscription unlocks unlimited check printing all month to use for bills, debt payments, and employee paychecks.

2. Moves your money out of your bank account

Most small business owners want to stay in control of their funds and maintain oversight into financial moves in between accounts. It is advisable to stay wary of services that want to handle your money or move it into their own holding account in order to enable check-printing services. Checkeeper does not touch users’ money; Checkeeper offers versatile check templates for creating, printing, and mailing checks, with bank account and routing numbers printed exactly as they are input.

3. Doesn't work with your payroll and accounting software

Make the most of your accounting and payroll software by adding a custom check option. Checkeeper integrates with many widely-preferred accounting, payment, and payroll software services, including QuickBooks Online, Gusto, Square, FreshBooks, and more, and it can seamlessly add check data to those applications for more updated records and reduced data entry. Check services that are not compatible with software you are using may add extra work to your bookkeeping process and leave room for data entry errors and transaction omissions.

4. Doesn't offer mailing services

Online check printing adds a convenience and portability to the payment process for busy and traveling professionals. Using a service that offers complete check mailing options is important, as well, as users never know when they may not have the time or supplies needed to issue an immediate check payment. Checkeeper offers complete check printing and mailing outsourcing so that users can order checks printed and mailed for them from anywhere, with no supplies, check stock, or printer access needed, and all data is automatically recorded and stored for later review and verification. Checkeeper offers four priority delivery methods so that users can select the one that best suits their timing and tracking preferences, and orders placed before 4pm EST can be in the mail by the end of the standard business day.

5. Makes you pay upfront or commit all year

Instead of committing to a software purchase that may or may not meet your payment needs, look for check services that let you try them out before deciding. Remember that some services that may offer “free checks” may have limits on usage or features. Checkeeper offers a free 14-day trial that unlocks all the features of online check printing, and there are no limits on the number of checks you print during or after your trial. Use the free trial to sample Checkeeper’s many bonus features and to train on more sophisticated options. A simple monthly subscription follows that can be canceled anytime.

Checkeeper has been consistently recommended as the go-to replacement in many types of payment emergencies. Checkeeper offers what business owners need when they need to adopt something quickly.

Optimizing the features of the online check registry can make the Checkeeper account work better and smarter for busy professionals.  Some tips to get the most out of the Checkeeper smart check registry so that it works optimally for you:

Search for a specific payment

When you need to track down a specific payment, regardless of how long ago it was issued, Checkeeper makes the process easy and instant—and much more efficient than searching through paper check registry booklets. Search the smart check registry according to any check field you can recall or according to a custom date range to narrow down the records quickly to locate your payment.

Run reports

The Checkeeper smart check registry assists with bookkeeping and accounting by offering powerful reporting features that streamline expense tracking and tax preparation. Search your registry to locate payments instantly according to any check field, date, or custom date range. Generate a comprehensive spreadsheet containing all check payment information for the entire year or length of account history when you need an overview of all expenses, vendors, and amounts paid by check.

Oversee each user’s access

Unlike traditional paper checks and registries, which have to be with you in order to be used, online check printing offers portability and remote access so that more than one person can issue check payments without having to carry any specific supplies with them. Automatic recording in the smart check registry means that every authorized user can have access to updated information and that no check entry is inadvertently omitted, duplicated, or misrecorded. Checkeeper reports list all the important data from checks, as well as the authorized user who initiated each transaction, so that everyone who manages payments stays accountable and the payment process maintains its integrity and transparency.

Access remotely

One key benefit of online tools for financial management is that they are portable and go where you do. Access your Checkeeper smart check registry from any connected device you work or travel with, and when you authorize additional users, they too can access the account from anywhere, anytime. Automatic updates and check entries mean that everyone is on the same page with real-time account updates, regardless if they are working from home, from the office, or from the road.

Export

Instead of printing and saving pages and pages of check payments in order to keep accessible and up-to-date records, take advantage of Checkeeper’s exporting option that puts a comprehensive spreadsheet of your entire check-spending history in your hands (or files) on demand. Print or download a file containing all the details of your check spending for the entire year or for the entire history of your Checkeeper account, and print it for your records or email it to share with an accountant or bookkeeper. The ‘export’ option is located inside your Checkeeper account, within the Reports tab.

Checkeeper’s smart check registry reduces most of the time and work that used to be required for keeping updated check records.

The Checkeeper smart check registry eliminates errors and improves efficiency because it:

· Takes no time or effort to keep it updated

· Travels where you do

· Is searchable by any check field

· Gives real-time updates to remote users

· Integrates with software for automatic expense categorizing and payroll

Check out your Checkeeper account ‘Add-ons’ tab to see which accounting and payroll software you can link Checkeeper to in order to get a custom check option, payroll features, bill-to-check conversion, and automatic expense categorizing.

Eight ways Checkeeper’s software is user-friendly for any level of experience or usage:

Fast adoption

Checkeeper offers ease and convenience when a check is needed instantly. Checkeeper does not require complicated downloads, specialty printers, dedicated servers, IT expertise, or specialty supplies or toners to print on-demand, custom business checks. Account setup is simple and straightforward, and it leads new users to an intuitive dashboard with streamlined navigation options. Simply register for an account, choose a check template, add bank and business information, and print your checks. Save uploaded images, logos, and signatures, if desired, and change or add check elements when it suits you. Checkeeper is free to try, so there is no risk in setting up an account for immediate usage.

Support and training

The 'Pro Tips' page inside the Checkeeper account (via the Help tab) gives most new users all the training they ever need to exercise the many Checkeeper features offered. Short, autorepeat videos walk new and experienced users through printing and mailing options, and they serve as helpful reminders for those features used only occasionally.

Online videos and blog articles

Outside of your account, Checkeeper offers helpful instructions and tutorials for using more sophisticated features. Check out the Checkeeper Youtube channel to see more detailed video instructions for how to print checks, create templates, and link Checkeeper to other software services, such as QuickBooks Online, Gusto, Square, and many more. Blog articles are available, as well, to update users on new features and direct them to some Checkeeper features with which they may be unfamiliar.

Automatic recording

Reduce the hassle, the time, and the errors of maintaining a check registry with an online software that records it all for you. Checkeeper accounts come with access to a smart check registry that automatically records and stores the details of each check created, including its date and time of creation, so that records are always updated and instantly available. Manual data entry often results in transactions that are omitted, duplicated, misdated, or misrecorded, making them difficult to locate later when expenses need to be tracked. Checkeeper’s smart check registry never forgets to record a check created or any of its important check fields.

IT and security handled for you

The benefit of online accounts through Checkeeper is that there is nothing special to download, share, troubleshoot, update, or maintain. All the account security and site maintenance are handled for users so that even the most tech-challenged person can start issuing checks immediately with Checkeeper software.

Software integrations

Those business owners who use QuickBooks Online for accounting or Gusto for payroll appreciate that Checkeeper links to those programs to offer a custom check option. All data is stored and updated for users automatically, creating a streamlined bookkeeping process. Checkeeper also integrates with Square, FreshBooks, Xero, Patriot Payroll, and other software services used for accounting, payments, and payroll.

Mailing outsourcing

Online check printing offers on-demand check printing options that are convenient, easily navigated, fast, and universally available; for those users who want something even faster and easier, Checkeeper offers complete check printing and mailing outsourcing options that do all the work for you. Order your checks printed by Checkeeper, select the priority delivery method of your choice, and check orders placed before 4pm EST can be in the mail that same business day with all data recorded for you.

Free trial, cancel anytime

Checkeeper offers all new users a 14-day free trial that unlocks all the benefits of online check printing and gives new subscribers time to train on all Checkeeper features. If the software does not suit your needs, no money is spent or wasted; continue your subscription for as long or short a term as needed, with no long-term contract required. Nothing is more user-friendly than a free trial that trains new users on features and requires no risk or commitment.

Can loyalty programs still work?

Customer data can provide businesses useful insights into their customers' preferences and behaviors, but only when the metrics are optimized to create an experience, discount, or reward that is seen as unique and valuable to the customers. The benefits to creating and managing a meaningful loyalty program include:

· Increased revenue

· Strengthened customer relationships

· Boosted retention rates

· Opportunities for customer feedback that can help guide changes and improvements

Many consumers have become wary of loyalty programs and the lack of true value they ultimately offer. Some of the common complaints people have about these programs highlight why many consumers remain reluctant to join a new loyalty program. Loyalty programs are more likely to fail when they are:

Complicated

Keeping the sign-up as simple and straightforward is key to getting someone—likely someone who is already very busy—to finish the process. While gaining data about personal preferences is important for creating customized and personal experiences, requiring too much personal information upfront is likely to turn customers off because it takes too much time and may be seen as too intrusive. Acquiring information about lifestyle and shopping choices may be an ongoing process and not something to inundate a new customer with right from the start.

Substandard

Small or paltry rewards make consumers feel unappreciated. A point system that accumulates slowly and takes seemingly forever to reach its goal frustrates customers, disincentivizing participation and offering weak competition to the other loyalty programs out there that promise more immediate benefits. Many consumers look for giveaways and useful bonuses, like free shipping, which offer immediate usage.

Impersonal

Programs whose rewards are tailored to the lifestyle, preferences, shopping patterns, and budget of the individual are more likely to have success than those whose rewards are seen as generic and impersonal. Tying additional rewards to referrals and customer surveys can appeal to more people, help expand a customer base, and can also provide avenues for gathering feedback and insight into distinct and unique things customers are looking for.

While some familiar loyalty programs rely on a point-based system for rewarding purchases, this model has been shown to have limitations. As more and more people shop from their phones, consume online content, and post personalized messages on social media platforms, many modern consumers have come to expect a personalized experience when engaging with a favorite brand. Therefore, more unique or personalized reward options are more likely to feel valuable to customers over a generic, one-size-fits-all type of reward. Loyalty programs that begin accumulating value from the moment of sign-up and that ask customers over time about personal preferences can help generate useful data for the company regarding its customers and what rewards are likely to seem valuable and meaningful to them. Since most consumers belong to more programs than they actually participate in, it is important to go beyond the initial point of sign-up and follow up with an incentive for the shopper to complete a purchase or redeem a reward. When the goal of a loyalty program is to actually affect changes in customer behavior—turning a repeat customer into a loyal one—it should encourage the consumer to go beyond a single reward redemption, while using the collected data to keep up with the patterns, preferences, and lifestyle changes that guide consumer choices.

For those times a paper check is the secure, convenient, or preferred payment method, online check printing makes the process smoother and more accurate for small business owners. Some tips for getting payments out with greater speed and efficiency:

Convert bills into check payments automatically

Checkeeper offers an intuitive platform that can import and share data from other services for more efficient financial management that saves time. Linking Checkeeper with a Xero or Odoo account allows data from unpaid invoices held in those accounts to be imported into Checkeeper and turned directly into check payments for on-demand printing and mailing. Bills due to the same vendor can be consolidated into a single check with an attached invoice table, reducing paperwork, saving time, and streamlining the payment process for both payor and recipient.

Set user permissions for better delegation and workflow management

Online, cloud-based tools can give multiple users real-time access to financial accounts and allow authorized users to access and share information whenever and wherever it is convenient for them. Enter names and email addresses of additional users you wish to authorize, and Checkeeper will email each a secure link to complete account setup. Limit user permission settings to only designated features, and expand or revoke them at any time. Add an approval process, if needed, so that you can authorize important payments before they are printed and mailed. Remote, online access also adds efficiency to processing payments for those businesses that work with a remote bookkeeper who can access the Checkeeper account from anywhere, and keep all data automatically recorded and stored for later review.

Use priority delivery for check mailing

Users who don’t have the time or the supplies needed to print and mail their own checks turn to Checkeeper to take over the work. Checkeeper prints customized business check and has them out for delivery according to the priority delivery speed chosen, with the tracking option selected. Checkeeper also offers high-volume check mailing services that can get a large order of hundreds or thousands of checks out faster and more efficiently than most offices can do it. A call or email gets you started for large orders of checks for rebates, refunds, reimbursements, settlement payments, or other mass payment type.

Link Checkeeper to accounting software

Checkeeper integrates with many of the online accounting, payment, and payroll software used by small and mid-sized businesses. Using a Checkeeper add-on allows users to sync check data with other programs, such as QuickBooks Online and FreshBooks, to keep data updated immediately and expenses properly categorized automatically. Checkeeper can also be added to a payroll service to offer a custom check option for those employees paid by paper check.

Cut down on time but not accuracy

Financial management tasks, such as bill paying, expense tracking, and tax preparation, are well-known dreads and drains on business owners’ time. Online check printing offers a time-saving and more efficient way to get paper checks issued and mailed; Checkeeper’s smart check registry automates the recording and storing of check data, cutting the time needed for both issuing checks and for recording their details. It also makes locating a specific payment instant: search the online registry according to any payment field or date range to pull up an instant list of checks that match to narrow down and sort through. Checkeeper features give users more of their time back.

Checkeeper offers:

A custom paycheck option to supplement other payroll methods

Direct deposit is popular with many workers, but it is not always practical for every type of employee. Checkeeper offers a custom check option for those employees paid by paper check, including freelance and remote workers for whom payment amounts and paycheck timing may vary from the other bi-weekly payees. Employers can opt to have an entire batch of paychecks printed and mailed back to them in one economical bundle for onsite disbursement, when that is the more convenient option, as well as having individual checks delivered to employee homes or offices.

Integration with Gusto, Square, and Patriot Payroll

Companies that use a payroll software service appreciate how straightforward it is to add a custom check option with Checkeeper. Checkeeper works with Gusto, Square, and more, as well as QuickBooks Online, FreshBooks, and other online software for accounting to give business owners more choices while taking advantage of automatic data syncing and updating across multiple channels at once.

Automatic payroll recording

Automated recording options improve accuracy and save time for busy owners and payroll managers. Checkeeper automatically records and stores the details of each check transaction in a searchable, online check registry so that there is nothing to manually record, write down, or remember. Print or download a complete list of all paychecks issued according to any custom time frame when you need a record for reference, verification, or tax preparation.

Pay stubs and attachment options

Checkeeper does not just print checks, but it can also print the attachments and documentations that need to accompany checks. Checkeeper can print checks on any check stock and layout so that the necessary pay stub and other attachments can appear in the appropriate format.

Mailing services

If many paychecks are needed for onsite distribution, Checkeeper’s check printing and mailing services can take care of the entire payroll. Order your paychecks to be printed by Checkeeper, and all of them can be generated and sent back to the office in one bundle via Next-Day Air (or other delivery method of choice) for onsite distribution. Checks can be sent in one batch back to you, or they can be mailed individually to employee homes or offices. Paychecks can include pay stubs and other enclosures, if needed.

Scalability

Business owners who employ only a small staff often opt to handle their own payroll, but as the company grows and more hires are added, some outside assistance and expertise can make the process faster and more efficient. Checkeeper allows unlimited check printing all month so that users can be assured that they will always have the amount of checks they need, even if that amount continues to grow. There are no limits, overage charges, or pricing tiers to worry about when the business starts to expand.

Emergency fix for payments and paychecks

When a business’s usual payroll service provider has experienced an unexpected emergency or a temporary shutdown, Checkeeper has been the go-to replacement for keeping payroll going. Even when a financial institution or payroll product is disrupted, employees still need to be paid, and Checkeeper can step in to keep payroll running for as long or as short a term as needed.