To get started with check printing, users need:

· A checking account: This can be a business or a personal account.

· A Checkeeper account: Create a free account to unlock an array of check templates that you can format or redesign to suit your needs and customize with logos, design images, and custom check fields.

· A connected device: Your laptop, desktop, or phone can access your account from anywhere.

· A printer: Any standard office printer will suffice—no special printer, toner, or ink needed. The Checkeeper software will automatically encode bank account and routing numbers in the MICR font that banks require.

· Check stock: Checkeeper works with any check stock and any check layout on the market. Checkeeper also prints viable checks on blank paper if that’s what’s handy.

To get started with ordering checks to be printed and mailed, users need:

· A checking account

· A Checkeeper account

· A connected device

Checkeeper can print and mail checks you order, typically by the end of the business day. Users who are in a hurry, traveling away from their offices, out of supplies, or working from a vehicle all appreciate the convenience and versatility of having professional business checks printed and mailed for them.

Check printing “extras” you won’t get with Checkeeper

Checkeeper offers many unique benefits and custom features for professional business check printing. For those professionals looking to cut down on waste, clutter, and unnecessary fees, consider, too, the things users won’t find with Checkeeper.

Overage charges

Unlike other payment methods, Checkeeper does not charge service or convenience fees, and there are no extra charges for heavy usage. One monthly subscription unlocks unlimited check printing all month long with no hidden fees or pricing tiers that add costs to the account. Authorize additional users if needed, create multiple saved templates, run unlimited reports, and print checks for both routine bills and for payroll: one fee with no overage charges for as long as you keep the account active.

Relocation of your money

Checkeeper does not touch users’ funds. Checkeeper offers printable templates for creating customized business checks more affordably and conveniently than offered elsewhere. Account and routing numbers appear on the bottom of checks exactly as users input them, automatically reformatted in the MICR-encoded font that bank computers require for processing. Checkeeper does not go into users’ checking accounts or relocate their money into separate holding accounts; users remain in control of their funds and their account settings.

Charges for additional users

When you need to delegate some financial tasks, Checkeeper’s user permission settings allow work to be shared while still keeping account holders in control. Inside the Checkeeper account, add the names and email addresses of users you wish to authorize, and Checkeeper will do the rest, emailing each person a link to follow to complete account authorization. Super users can set the user permission settings to allow only designated features to be accessed, and those permission settings can be limited, changed, expanded, or revoked when needed. User permission settings allow multiple people to issue payments and run reports while still keeping everyone accountable. Reports will show the date and time of each check’s creation as well as the authorized user responsible for initiating the payment. This helps enhance account security and keep everyone on the same page with payments as they are printed and mailed.

Mobile businesses are popular for a variety of reasons, and one of the biggest is the cost-friendly nature of getting started. Mobile-based businesses tend to require a smaller upfront investment and then fewer recurring costs than those that are typically associated with the space leasing, maintenance, utilities, and insurance particular to physical storefronts and office buildings. Even franchising, which was once understood to be a largely brick-and-mortar type of venture providing services in areas of retail, food sales, hospitality, fitness, and other industries, is experiencing the effects of the mobile-first trends. While franchising still requires upfront costs to create a business compliant with its national model, more entrepreneurs today are finding that the widespread use of cell phones and mobile apps makes running a mobile-based franchise a less expensive and less risky way to offer services. According to recent studies on the growth of mobile businesses and franchises, the flexibility, low overhead, and lack of real estate requirements are incentivizing people to invest in mobile and home-based franchises to bring an increasingly wide variety of services directly to customers.

Mobile businesses benefit from mobile-first tools

A business that provides services to clients at their own homes and offices requires reliable vehicles and equipment that can be easily transported. Home- and mobile-based businesses are space-efficient, so they may not always operate with much of a back-office area that can accommodate what more traditional offices and storefronts can. They also cater to clients and customers who order services from their mobile phones more often than from desktops, so the business’s apps, websites, and payment options need to be readily adaptable to and accessible from cell phones to accommodate clients anywhere they happen to be.

Entrepreneurs who run mobile-based businesses have many digital payment options from which to choose, and it is important to select ones that are fast, remotely-accessible, and don’t charge high service or convenience fees. Online check printing and mailing is one of those payment options that serves mobile businesses, home-based businesses, and businesses that require a lot of daily travel to get products and services delivered. Checkeeper serves mobile businesses by adding a custom check option to other payment methods used, and it is mobile-optimized to be accessed remotely, anytime, from anywhere.

Checkeeper offers mobile business owners and mobile franchises:

· A custom check add-on option to other payment methods used

Virtually every business and professional uses checks at some point for issuing and/or accepting payments. Checkeeper checks can be customized to contain logos and other design images that match the marketing and branding.

· Integration with Gusto, Square, QuickBooks Online, FreshBooks, Xero, and other accounting and payroll services

Linking the Checkeeper account to a compatible service allows check data to updated in both applications at once for smoother, more accurate bookkeeping. Inside the Checkeeper account is a menu of available add-ons and simple instructions for linking them.

· Complete check printing and mailing outsourcing options for professionals who need payments issued quickly and don’t want to invest in the supplies to do it

Checkeeper offers check printing and mailing services that are especially useful for professionals who travel around a lot during the day. No printer, toner, ink, check paper, envelopes, or stamps are needed: Checkeeper provides it all and gets ordered checks out by the end of the standard business day according to the priority delivery method selected.

· User permission settings that allow multiple authorized users to access the account remotely

Checkeeper is set up to allow account holders (super users) to share access to the records and delegate some payment and financial management tasks. Input the names and email addresses of new users, and Checkeeper will email them a link to complete the account setup. User permissions can be limited to only designated features, and they can be expanded or limited when needed. Reports run through Checkeeper will list the authorized user responsible so that everyone stays accountable and on the same page with real-time updates.

Checkeeper is designed and suited to the needs of mobile professionals because it offers versatile software that travels light. Print checks using the equipment and supplies you already have, or order checks printed and mailed for you by Checkeeper, and make no investment in printers or supplies at all. Consult your smart check registry from anywhere to ascertain which payments have been printed and mailed, and run reports according to any time frame in order to keep all in-house bookkeeping records accurate.

Checkeeper offers the benefits of customized check features while still reducing excess paperwork and clutter:

No manual data entry in physical registries

Just because a paper check is needed does not mean that all the other paperwork is still required to keep accurate records. Checkeeper offers paper check payments with the benefits of online access and cloud storage. All check payment data is recorded and stored for users automatically in an online, smart check registry that can be searched on demand according to any check field users can recall. Whether you need to pull up records for a single payment, a series of payments, all payments made to a specific vendor, all payments made within a custom time frame, or all checks created since the account was opened, automatic retrieval is instant and simple. When it’s time to close the books for the year or turn over records to an accountant, download, print, and/or email a comprehensive report of all check spending and all accompanying payment details. Checkeeper puts an end to carrying around and manually updating physical check registries and ledgers.

Bill-to-check conversion in a few simple steps

Entering data in multiple places at once takes extra time and increases the opportunities for errors. Checkeeper works compatibly with many widely-used accounting, payment, and payroll software services to add a custom check option to other payment methods and to record payment data automatically so that payment records match up. Users who have unpaid invoices in an Odoo or Xero account can now link Checkeeper to their accounts in order to have the invoices automatically imported and turned directly into check payments. All check fields can be filled in automatically for you, and multiple bill payments due to the same vendor can be consolidated into a single check payment with an attached invoice table that lists the separate totals. This saves time, reduces paperwork, and improves accuracy so that bills can be paid promptly and with the least amount of effort or error.

Custom business checks printable on any check stock or paper

Checkeeper offers the most versatile service for on-demand check printing. Checkeeper is compatible with any check stock on the market, and can print checks on standard blank paper if that’s what’s available or preferred. Checkeeper eliminates the need to purchase or store expensive check stock by eliminating the need for specialty supplies when printing your own custom checks.

No supplies needed with Checkeeper mailing services

Checkeeper offers complete check printing and mailing outsourcing options for busy professionals who travel, issue payments on the go, work from small or mobile spaces, or simply don’t want to expend the time or resources on extra bookkeeping. Input your payment information into your chosen check layout, or import a CSV file with payment data if you have many checks to print at once, select your priority delivery method, and Checkeeper does the rest. Most check orders placed before 4pm EST can be out for delivery by the end of the business day, and all data is recorded and stored for you for later review or verification. Keeping a mailing credit balance inside the Checkeeper account cuts down on time needed to place an order. Checkeeper offers four priority delivery methods and provides all the printing and mailing supplies needed so that users do not have to purchase, store, or restock anything in order to get check payments in the mail within the day.

Checkeeper is used to run payroll for business owners who want:

1.    More organized payroll records

Careless or incomplete management of financial records causes errors to accumulate, and payroll records require a high level of accuracy and punctuality. Checkeeper simplifies recording payments of all types by providing users access to a secure, online check registry that automatically records the details of every check created. All paychecks issued through Checkeeper are automatically recorded for users, and they are searchable according to any payment field, including employee name, date, or check number. No manual data entry is needed to pull up a complete record of all paychecks created within any custom time frame or for any individual. Run reports as often as needed to keep better records and to add check spending to the other financial documentation you routinely review.

2.    A custom check payment option that works with payroll software

Checkeeper works for many businesses as a stand-alone option for printing and mailing custom checks, and it can also integrate with many widely-used accounting and payroll services, too. Business owners who use Gusto, Square, or another compatible program appreciate the expedience and convenience of linking Checkeeper to their usual payroll service to add a custom business check option to the other payroll methods used. Linking Checkeeper to a compatible add-on allows paper paychecks to be printed and mailed to those employees who prefer that payment method and all the data to be automatically recorded in both applications at once for simpler, more streamlined bookkeeping. Upload a color logo to place on every check to reinforce the brand and add an extra layer of professionalism to each payment and paycheck issued.

3.    Outsourcing options for a growing staff

Businesses that employ only a few people can often manage their payroll in-house; as the company grows and more employees are added, however, some outside assistance and expertise may be needed so that business owners do not find payroll management to be a heavy drain on their time. Checkeeper offers versatile software that can be adopted as an add-on to other payroll services, or it can be used by itself to run payroll for the entire staff. Checkeeper integrates with Gusto, Square, and Patriot Payroll to offer paper checks and pay stubs to some or all employees, with payment data that is updated and synced automatically for more accurate and efficient payroll recording. Checkeeper also offers user permission settings so that a growing business can give multiple people, such as authorized employees, HR managers, or remote bookkeepers access to the Checkeeper account to issue payments and paychecks directly.

4.    Mailing services for paychecks

Need a service that does it all? Checkeeper can run payroll for you and take all the work off your desk. Checkeeper offers complete check printing and mailing services that will print paychecks for the entire staff at once and have them delivered back to the office overnight via Next-Day Air in one efficient, economical batch for onsite distribution. Paychecks and pay stubs for employees who work remotely can be printed individually and then mailed to their home or work addresses via USPS First-Class Mail or another priority delivery method of choice.

Run reports

Summer entrepreneurs will want to run reports to compare revenue and expenses to last summer, as well as for the upcoming tax preparation season. Checkeeper makes running check-spending reports instant and accurate, and it can instantly generate a comprehensive spreadsheet for users to print, download, or share with an accountant. Reports run through Checkeeper will list all check fields so that users can sort expenses according to payee, date, check numbers, or other pertinent elements that help users analyze where their money has been spent. Reports will also list authorized users responsible for each check and the date and time of creation in order to enhance accountability and security. Reports help business owners adjust their budgets for future seasons, and they help with tax preparation and account reconciliation. Users who are still on a Checkeeper free trial should print out a complete report before closing their account so that they have a detailed overview of all check spending during the trial period that can then be matched up with other records.

Track expenses paid to each vendor

Now that summer is drawing to a close, summer entrepreneurs can take a comprehensive look at their spending each summer to assess the value of purchased services, to revise their budgets for next year, and to guide them in researching lower-cost alternatives for some products next summer. The Checkeeper registry can be searched according to any field, including vendor name, to help business owners generate a list of all payments made to specific suppliers in order to determine any changes that should be made in the future, including solicitation of new quotes for supplies, equipment, leases, insurance premiums, and other expenditures.

Pay employees final checks

Checkeeper runs payroll and issues paychecks and pay stubs for many kinds of businesses. Order all your final paychecks to be printed and mailed by Checkeeper to help with that final pay period. Checkeeper can print the entire batch of paychecks at once to send back to your store or office for onsite distribution, or, if your seasonal help has already started to migrate back to homes in other towns, Checkeeper can print and mail each individual paycheck directly to their address. Checkeeper works as a stand-alone service for printing and mailing paychecks, or it can work in conjunction with other payroll software services, like Gusto and Square. All payment data is stored for you automatically for later review, verification, and tax preparation.

Considering a seasonal business to supplement income?

Checkeeper assists many summer and seasonal businesses with custom, on-demand business check printing and mailing. Checkeeper is a helpful adoption because it:

• Offers an unlimited number of checks for one set price
• Records all payment data for users automatically
• Provides remote access
• Reduces paper waste with online storage
• Keeps overhead low
• Pays part-time, seasonal employees
• Helps reinforce the brand with check customization
• Generates reports at the end of the season that business owners use to help reconcile accounts, prepare taxes, revise budgets, and track spending

The right online tools can aid the financial management for summer businesses (and other seasonal businesses) by simplifying and streamlining many of the accounting and payroll tasks. Cloud-based software services that are economical, that don’t require in-house IT expertise, and that can be adopted on a short-term basis can save summer entrepreneurs time and money. Checkeeper offers a cloud-based and mobile-ready service that can assist financial management and offer custom business checks printed and mailed on demand.

High-volume check mailing

If you only have one or two payments to issue, printing and mailing them yourself is both convenient and economical. For businesses that find themselves in need of high-volume payment processing—for customer rebates, refunds, settlements, or other mass payment type—outsourcing the whole job to Checkeeper is much more efficient than trying to do it all in-house. Checkeeper prints and mails thousands of checks each week, and Checkeeper has taken on high-volume check orders of all sizes. A call or email can get busy business owners a custom quote and timeframe, as well as simple instructions for creating an account in which to upload the payment file. Checkeeper high-volume check mailing services can get hundreds or thousands of client payment checks out faster and more efficiently than most offices can do it, and with all the supplies provided.

Batch mailing for payroll

Checkeeper offers printing and mailing services for payroll. The most efficient and economical way to get paychecks printed and delivered is to order them all printed by Checkeeper in one batch and then delivered back to the office via Next-Day Air in one complete bundle for onsite distribution. This method requires the fewest mailing credits, and it saves users money and time. If you need paychecks delivered to remote workers or part-time employees at their homes or offices, Checkeeper can print them separately and have them out for delivery via USPS First-Class Mail or one of the other priority methods. Pay stubs and other necessary documentation can be included with the paycheck, and all payroll data automatically recorded and stored in the account. Checkeeper integrates with Gusto, Square, and Patriot Payroll, as well, for those users who already use a payroll software.

Priority delivery options

Checkeepers can choose the speed and tracking option that best suits their payment needs when they order their checks printed and mailed by Checkeeper. Checkeeper offers four priority delivery methods: First-Class USPS can accommodate most routine bill payments, while Priority Mail, Next-Day Air, or Second-Day Air may be more appropriate for large or time-sensitive check mailings that require tracking numbers. Place your printing and mailing order before 4pm EST to ensure that it goes out for delivery by the end of the business day.

Bill to check

Checkeeper works with many online software services for accounting and payroll, and it can have unpaid invoices stored in a Xero or Odoo account converted directly into bill payments. Link Checkeeper to a compatible service to add a custom check option for payment, and get the most out of both services. Import the data from unpaid bills into Checkeeper to have payment checks automatically generated, complete with all payment fields filled in. Checkeeper can automatically consolidate multiple bills due to the same vendor into one complete payment check with an attached invoice that breaks down the total. This reduces paperwork, saves time, and improves accuracy in the payment process.

Additional benefits

Checkeeper offers users the following benefits for no additional cost so that they can have checks printed and mailed on demand:

· Automatic recording

Eliminate the time spent on manual data entry and registry updating with check printing and mailing services that do the work for you. All checks created in the Checkeeper account are automatically recorded and stored for users—with all the pertinent payment data—for later reviewing, verifying, and reconciling.

· MICR ink

Checks printed at the Checkeeper fulfillment center are printed in the MICR ink that bank computers recognize, which gives checks an added layer of security and more efficient processing.

· All supplies provided

The best part about having checks printed and mailed for you is that you don’t need to purchase a single supply: no special check stock, printer supplies, toner, ink, envelopes, or stamps—not even a pen. Access your account from your preferred device, and order checks printed and mailed for you with all the printing and mailing supplies provided by Checkeeper. Maintaining a signature on file allows your checks to be printed promptly and accurately so that they can be in the mail by the end of the standard business day.

Accounts Payable

Keeping bills paid on time is vital for long-term financial management and maintaining good relationships with vendors, creditors, contractors, and clients. On-demand check printing and mailing can keep all bills paid quickly and professionally, providing automatic recording of payment data for later verification, review, and reconciliation. When you have a lot of payments to issue at once, import a CSV file with payment data into Checkeeper to get an entire series of checks generated for you to either print and mail yourself or to order Checkeeper to do it. Have unpaid invoices in a Xero or Odoo account? Link those accounts to Checkeeper, as well, and have data from unpaid bills imported into Checkeeper so that payment checks can be generated automatically with all payment fields filled in for you. Payments due to the same vendor are automatically consolidated into a single check payment with an attached invoice table that breaks down the total, saving time and reducing paper waste. Checkeeper offers improved efficiency and accuracy for accounts payable, greatly reducing both late fees and payment errors.

Expense tracking

Checkeeper’s smart check registry records and stores check data automatically, and it makes retrieving that data instant and accurate. The online registry can be searched according to any check field for a specific payment in question, as well as according to any custom time frame when you need a longer list of payments issued; Checkeepers can use the smart check registry to run comprehensive reports when they want to get a full picture of all check spending amounts, dates, vendor names, and dates/times of check creation. Expense tracking and reporting are simpler, more efficient tasks, and a full history of all transactions in the account can be printed, downloaded, or shared when needed.

Payroll

Whether you need a few paychecks for only those employees who have opted to receive paper checks, or you need paychecks and pay stubs for the entire staff, Checkeeper can have paychecks printed, recorded, and mailed for you. Order your entire batch of paychecks to be printed at once and then delivered back to the office via Next-Day Air for the most economical and convenient way to run payroll. Checkeeper can also print and mail paychecks to remote employees if there are people you need to pay who are not onsite. Checkeeper works as a stand-alone system for running payroll, or it can be linked to a compatible payroll software service, such as Gusto, Square, and others. Linking Checkeeper to your payroll software adds a custom check option to other payment methods, and it offers automatic and synced recording in multiple places at once.

Bank reconciliation

When you sit down to compare bank statements, financial documents, and your check registry, you’ll be glad to have Checkeeper’s automating, instant reporting features at your fingertips. Checkeeper’s online check registry makes reconciliation of accounts a more streamlined and efficient process by generating in a few clicks a comprehensive spreadsheet that lists all payment data for the month, quarter, year, or the entire account history. Download, print, or share your reports with an accountant or bookkeeper to make sure spending records are aligned, balanced, and match up completely so that all funds issued are accounted for.

Checkeeper helps with internal controls for more efficient and secure bookkeeping

· Checkeeper user permissions allow only authorized users to access the account.

· User permissions can be set to allow only designated features for greater security.

· Super users can add an approval requirement so that only approved checks can be printed or mailed.

· Checkeeper reports can list the authorized user responsible for each check printed so that account holders can maintain oversight and ensure accountability.

· Checkeeper maintains separate reports and registries for each added business.

Checkeeper is an asset to healthcare and medical offices because its software is:

·      Compliant with HIPAA, GDPR, and security protocols

·      Secured and monitored

·      Password-protected

·      Compatible with many accounting and payroll software services, including Gusto, Square, QuickBooks Online, and more

·      Cloud-based with automatic recording and storing of all payment data

·      Customizable to suit specific bookkeeping needs

·      Equipped to handle high-volume check mailings for customer refunds or other large payment demand

·      Easy to learn and use

·      Accessible 24/7 from anywhere

·      Supported with prompt customer service

·      Free to try

Checkeeper offers businesses and healthcare offices custom check options, without hidden fees, for many of their common payment situations:

Routine bills

No matter how many bills need to be paid each month—or whether that number varies greatly from month to month—Checkeeper can get all needed payments out promptly. Print a few checks one month and hundreds the next, all for the same fixed fee. Checkeeper automatically records and stores each check created, so names of vendors you pay regularly can be pulled up quickly and input into new checks with the new amounts and dates each time a payment is due. Pay all of your vendors, suppliers, insurance providers, clients, employees, and business affiliates with customized, professional checks, or have Checkeeper print and mail the payments for you.

Reimbursement checks

Offices that need to send patients or clients reimbursement checks, rebate checks, or other high-volume payment type prefer to outsource the job to Checkeeper. Checkeeper can print hundreds or thousands of checks to send out with attachments, benefits explanations, invoice tables, or other necessary enclosures so that the in-house resources of busy offices are not drained.  Checkeeper offers a HIPAA-compliant service that is committed to keeping personal health and identifying information confidential.

Paychecks

Checkeeper check printing and mailing services can take over payroll for some or all employees. Checkeeper can work as a stand-alone service for printing paychecks and pay stubs for those employees paid by paper check—with automatic recording of payroll data for later review and more organized record-keeping, or Checkeeper can work with a compatible payroll software service, like Gusto or Square, to add a custom check option to other payroll methods offered. The Checkeeper ‘Add-On’ section shows users the compatible software services that can be linked to Checkeeper to get the most out of both programs for getting paychecks issued and recorded promptly and accurately. Choose to have Checkeeper print and mail checks for you, and all the time and materials are supplied for you. Paychecks can be printed in one batch and delivered back to the office via Next-Day Air for onsite distribution. This is the fastest and most economical way to get checks printed and delivered back.

Checkeeper for busy medical offices

Checkeeper is chosen for check printing and mailing by busy healthcare offices because it offers custom business checks printable on demand. Checkeeper works to safeguard patients’ personal and billing information and follows the security protocols outlined on the site. Checkeeper also offers custom solutions for unique, one-time, or high-volume payment needs; a call or email directly to Checkeeper can get you a custom quote and simple instructions for uploading a payment file. Checkeeper is free to try, and most features can be learned before the free trial period is over.

Consider five common things that compromise the professionalism of business checks, as well as ways to rectify them with Checkeeper:

Handwritten checks

Handwritten and hand-signed checks cannot convey the level of professionalism that is gained by custom printing and designing. While simple handwritten checks may be needed when a business is just starting, custom printed checks of high professional quality should be utilized as soon as possible so that the business does not seem amateurish, DIY, or sloppy. Checkeeper offers custom business checks that can be printed right from users’ homes or offices—no specialty supplies needed—while still conveying a custom, professional vibe for very little investment.

Personal checks for business

Separating business funds from personal funds is important for good professional financial management. Business checks convey more quality and care when they are issued from a designated business checking account, which not only enhances their professionalism, but also makes expense tracking, cash flow management, tax preparation, and bank reconciliation much easier and more accurate processes. Personal checks also contain personal information, like business owners’ names and addresses, and they may not hold the pertinent contact information for the business.

Checks with errors

Checks are important financial transaction tools that are used at some point by virtually every business for issuing and accepting payment. Accuracy is vital, and mistakes in writing or recording check transactions will delay their processing and frustrate customers, vendors, and employees. Frequent errors on checks suggest a low level of care and a sloppiness in bookkeeping; online check printing can reduce a lot of the errors common to standard check-issuing as well as those errors specific to the recording of payment data in the registry.

Checks that are late

Don’t frustrate suppliers, customers, or employees with checks that take forever to arrive. Checkeeper's check mailing services reduce the likelihood of delayed checks by offering four priority delivery methods from which users can select to suit the urgency of the payment. Check orders placed before 4pm EST can be out for delivery by the end of the typical business day according to the priority delivery method chosen. Need the checks to arrive quickly? Opt for Next-Day or Second-Day Air, and receive a tracking number to follow their travel and ensure their prompt arrival.

Low-quality check stock

Checkeeper can print viable checks for users on the paper they have available, including plain, blank paper. For an optimally professional appearance, a premium check stock is a good way to communicate care and quality; when coupled with a unique, custom design and color business logo, a premium or high-end check stock can highlight the value the company places on quality and excellence.

Checkeeper grants professionalism to custom business checks

Checks printed (and mailed) by Checkeeper highlight professionalism, quality, and care because Checkeeper:

·      Works with any check stock on the market

·      Formats automatically bank account and routing numbers in the MICR font that bank computers require

·      Offers choices of fonts size and type for optimal customization

·      Enables users to add custom check elements, such as customer ID or invoice number for more efficient record-keeping

·      Prints checks with necessary documentation, such as invoice tables, pay stubs, benefits explanations, and marketing materials

·      Works compatibly with other accounting, payment, and payroll software to issue paychecks or convert unpaid invoices directly into check payments

·      Records and stores all check data in a searchable online registry

·      Offers complete check printing and mailing outsourcing services for optimal professionalism

Checkeeper has helped give thousands of companies a professional upgrade through templates that allow limitless options in check design, uploaded images, backgrounds, and elements. Checkeeper’s priority delivery options are used by companies for professional check printing and mailing of high quality and care.

Create a budget for the holidays

Even though summer hasn't ended, it won’t be long before the holiday shopping and spending season is upon us. Many retailers start rolling out items as early as September, and more and more people begin thinking about holiday travel plans in the early fall. If personal financial management is a regular challenge, overspending during the holidays is highly likely to occur—unless a budget is carefully constructed and followed. If spending has gotten out of control over the last few months, now is a good time to start thinking ahead; planning out who you need to buy for and how much you can devote to gifting, traveling, or hosting can help prevent a crushing debt later on.

Designate a time for paying bills

Lack of consistency is a big reason why personal finances fall into neglect. Bill due dates will come and go unremembered if payors are undisciplined about attending to them, and they may also go overpaid or incorrectly paid if the recording side of personal bookkeeping gets forgotten. Online check printing offers help with both keeping bills paid on time and with the automatic recording of issued payments so that checks sent out are not inadvertently omitted and transactions are not accidentally duplicated, misrecorded, or entered out of coherent order. Checkeeper is widely used by individuals and households, as well as by business owners and professionals, for issuing fast payment right from the convenience of a home or office printer. Checkeeper mailing services are especially helpful to those who travel or move around a lot because Checkeeper can print and mail all needed payment checks for users. A connected device and a checking account are all that are needed to get started—Checkeeper can provide all the supplies and have needed bill payments out for delivery the same business day they are ordered.

Reduce late fees with the right software

Automating tools for financial management can help individuals as well as business owners and professionals. Personal budgeting apps, software that stores scanned, uploaded receipts, and services that issue automatic payments for certain recurring bills can all assist individuals with keeping track of spending, storing documents, and making timely payments. Checkeeper offers a versatile and remotely-accessible way to issue a quick payment from anywhere. Checkeeper also integrates with other financial management and accounting software for a more streamlined bookkeeping, automatic recording, and data updating across multiple channels at once.

Balance the checkbook

Having payments automatically recorded and stored for you reduces time and improves accuracy when you need to make check balances and transactions align with various other financial documents; it also makes bank reconciliation and comparing of credit card and other payment statements a much easier and more efficient process than that offered by paper check registries. Open, print, or download a comprehensive spreadsheet detailing all check payments made within any custom time frame inside the Checkeeper account for quick reference and comparison. Need to track only a specific payment? Checkeeper’s smart check registry can be searched according to any check field you can recall to pull up any payment in question.

Start a savings

It’s never too late to begin saving, and any amount an individual can manage to save is a step in the right direction. It is undoubtedly challenging to build a savings while also paying bills and paying down debt, so starting a savings may require revisiting the budget and cutting some unnecessary items. Money reallocated from a canceled subscription or unnecessary item can be used to start a savings, and a small amount set aside every month can add up over time.

Fall updates for bookkeeping and financial management may include:

Automating

Automating many routine administrative and financial tasks has shown to save time and make processes more efficient and streamlined. Transitioning from manual systems of recording and bookkeeping in order to add automating elements can go a long way in reducing errors and saving everyone a lot of time. Checkeeper offers custom business check printing through software that can create unique checks and record all the data for you; Checkeeper can even be used to print and mail checks directly for you. Checkeeper also integrates with many other software services for small business accounting and payroll, creating optimal efficiency and time-savings.

Updating records

Collecting payments and paying your own bills are vital financial management tasks, but keeping track of everything is just as important so that can verify received funds, update cash flow records, and reduce the risk of issuing overpayments, duplicate payments, or paying for services not rendered. The onset of fall presents a good time to gather receipts, registries, and statements and update any neglected records so that you have an accurate sense of cash flow moving forward.

Paying bills that are overdue or imminently due

If some invoices have become neglected or overdue, now is the time to get them off your desk. Checkeeper can print and mail any needed bill payment by the end of the standard business day according to the priority delivery method you select. If a bill is urgently due, take advantage of Priority Mail or a Next-Day or Second-Day Air option to prevent additional late fees from accruing. Checkeeper works with Xero and Odoo, as well, to import unpaid invoices directly into Checkeeper to have a custom payment check issued automatically with all the check fields filled in for you. Payments due to the same vendor can be consolidated into a single check for faster, more efficient processing.

Revising the budget to eliminate wasteful spending

Reduce late fees as well as all those payment transaction and service charges, which add up over time and can throw off your budget. Fall presents a good time to go over budgeted categories and make necessary revisions in time for the busy holiday season and the end of the year. Reviewing the budget also provides the chance to analyze spending, locate waste, and make necessary spending changes for the upcoming fall, holiday, and end-of-year time. Eliminate products, services, and inventory items that you can attain more affordably, and consider some cloud-based tools that require little-to-no investment in specialty supplies, downloads, or equipment and provide all the security and site maintenance for you.

Some additional ways to give your books an update in time for fall—and beyond:

·       Create a workflow system that leads to greater accountability and transparency when payments are issued

·       Invoice clients more promptly

·       Use cloud-based tools that integrate with each other for less data entry

·       Replace outdated checkbooks in favor of online check printing

·       Outsource the bookkeeping to a professional

·       Convert bills directly to check payments for more efficient processing

Checkeeper can help with many bookkeeping updates for small businesses, entrepreneurs, solopreneurs, bookkeepers, freelancers, and other busy professionals. For a more efficient payment process, try out these Checkeeper features:

·       Connect with Gusto for payroll

·       Link Checkeeper with Xero for bill-to-check conversion options

·       Sample new check templates and designs

·       Try batch printing and overnight payroll mailing

·       Add secondary businesses and manage payments for all of them from one account

1. Integrate with accounting software

Users of many widely-used accounting and payroll software services appreciate the ability to add a custom check option to their other payment methods. Checkeeper integrates with Gusto, Square, QuickBooks Online, FreshBooks, Odoo, and more to offer customizing payment choices when a paper check is the preferred or necessary payment method. All data is recorded and categorized for users automatically, reducing manual data entry and the errors common to having to enter identical data in multiple places simultaneously. Go into Checkeeper ‘Add-ons’ to locate the compatible application, and then link your Checkeeper account for smoother, more streamlined bookkeeping and payment recording.

2. Generate checks to pay bills automatically

Checkeeper integrates with various applications for accounting and payroll and issuing payments. Linking Checkeeper to an Odoo or Xero account allows unpaid invoices held in those accounts to be imported directly into Checkeeper in order to generate an immediate payment check, complete with all details filled in automatically. To create even greater efficiency, multiple payments due to the same vendor are consolidated into a single check payment with an attached invoice table that breaks down the total. This reduces unnecessary paperwork and saves time, making the whole payment process more efficient and more accurate.

3. Take advantage of automatic recording

Manual data entry is a less efficient and less accurate way to record and store payment data, especially when financial transactions must be entered in multiple places. One omission, duplication, or misrecorded amount or date can throw off balances, and many of them will lead to a relatively useless set of records that are in constant need of correction and updating. Checkeeper users have access to an online, cloud-based smart check registry that remembers, records, and stores check details accurately. Track down a specific payment, a series of payments, or an entire check spending report in only a few clicks. Linking Checkeeper to compatible software, like QuickBooks Online, FreshBooks, Gusto, or others, means that check payment data can be entered and categorized automatically in those platforms, as well.

4. Delegate responsibilities with user permission settings

Checkeepers who need to share payment responsibilities or delegate bookkeeping appreciate the secure, multi-user accessibility that Checkeeper offers. Add the names and email addresses of prospective users you wish to authorize, and Checkeeper will do the rest by emailing them the secure link needed to initiate account setup. Checkeeper super users can limit the user permission settings to only allow access to specific features, and user permission settings can be expanded, changed, or revoked at any time.

5. Have paychecks printed and mailed for you

Checkeeper can run payroll to print paychecks for as many employees as needed. Connecting Checkeeper to a compatible payroll software allows custom paychecks to be printed when needed, and all data updated in both applications. Checkeeper also offers payroll outsourcing whereby an entire batch of paychecks can be printed and mailed out for you. Having your paychecks and pay stubs printed in one batch and then sent back to the office via Next-Day Air in a single bundle is the most affordable way to get paychecks in the hands of onsite workers. Checkeeper can also mail individual paychecks to employees’ or contracted workers’ homes or offices.

6. Customize checks for better bookkeeping and branding

Checkeeper’s business checks can be customized to match the look and needs of a company. Upload a color logo to place on each check so that payment checks work in tandem with other marketing material, reinforcing the brand in the mind of each person who receives payment. Users can also add custom check elements to their checks, either to replace the memo or to supplement it, so that they have another line item—such as customer ID or invoice number—to match to internal bookkeeping records. When you need to replace your logo or remove a custom field, simple deleting and replacing can be done inside the account, with no need to order all new checks. Only online check printing can offer these features.

Set aside a time

Small business owners who do most—or all—of the work by themselves know that there is not always enough time in the day or week to get everything done efficiently. However, financial management is not one of those tasks that can be put off indefinitely or done erratically. Discipline and time management are important for attending to important financial matters. Setting aside a specific day and time to devote to managing payments and financial records is advisable to those who have trouble getting it all done on time. Choosing a time that is practical for your schedule, and one that makes sense according to your bill cycles and due dates, makes it more likely that you’ll actually stick to it and reduce the opportunities for issuing late payments.

Adopt online check printing for efficient payments

Checkeeper gives a modern refresh to check payments, adding extra features without extra fees. Checkeeper offers customizable checks that can be printed on demand from any checking account you use. When you need a fast payment, input the data into your check layout and print your check right from your home or office. If you’re away from both of those, or simply don’t have the time to issue a lot of imminently-due payments, order all your payment checks printed and mailed directly by Checkeeper. Choose the priority delivery speed that suits the urgency of the payment, and checks can be out for delivery by the end of the typical business day so that they are not late. Checkeeper records and stores payment data for users, saving hours every year in updating and reconciling records. Any check payment is trackable in the searchable online registry in only a few clicks.

Use priority delivery options

Having a few delivery options available helps reduce the time payments require to travel to their destinations. Online payment methods are available for issuing a fast payment, but many incur service and convenience fees, which add up over time. When a check is the preferred or necessary payment method, Checkeeper offers complete check printing and mailing services that can get a needed check delivered at the speed that suits its urgency. Checkeeper offers four priority delivery methods, three with tracking options, so that users can select and adjust delivery speeds for each order of checks needed. Check orders placed before 4pm EST can be out for delivery by the end of the same business day according to the delivery method chosen.

Convert bills into checks

To save time and reduce manual data entry and paperwork, many users take advantage of Checkeeper’s bill-to-check conversion feature, which is made accessible by linking the Checkeeper account to an Odoo or Xero account. Import unpaid invoices directly from those accounts into Checkeeper to get a payment check automatically generated. Payments due to the same vendor are consolidated into a single payment with an attached invoice table that breaks down the total. This saves time and makes processing and bookkeeping more efficient and accurate so that bills can be paid and recorded promptly. Instructional videos for utilizing this feature are available here for new users; in-account walkthroughs are available, too, for guiding new and experienced users through many Checkeeper features that save time, enhance efficiency, and reduce extraneous fees.

Checkeeper’s free trial is most beneficial to the following types of professionals:

Bookkeepers

Checkeeper was designed with bookkeepers and accountants in mind, with software that adds a custom check option to other payment methods, and it offers automatic recording for more streamlined and more accurate record-keeping. Bookkeepers who are deciding on the right online check provider can benefit from trying Checkeeper for two weeks to see if its features fit the needs. Checkeeper offers consolidated account access for users who need to add multiple clients to the same online account. One login and navigation page allows bookkeepers to toggle between clients to issue payments, while keeping all the check templates, design images, custom elements, and registry entries entirely separate. Run reports and track expenses for each client individually without having to manage multiple check-printing accounts at once.

Solopreneurs

Solopreneurs and small business owners depend upon automating tools to save them valuable time when they don’t have other human resources upon which to depend. Checkeeper offers busy entrepreneurs who are handling everything by themselves an automating platform for getting custom business checks designed and issued quickly and more professionally than they can with standard bank checks. Checkeeper also offers check printing and mailing services for busy professionals who lack the time, supplies, energy, or office space to handle it all themselves. All data is recorded and stored for users so that there is no manual date entry or manual account updating necessary.

Professionals who need a new check provider

Clients of services whose check-printing features have been discontinued or have suffered a shutdown or disruption consistently come to Checkeeper for a short-term or a long-term replacement. Checkeeper is quick to adopt and easy to train on so that bill payments and paychecks do not have to be disrupted just because a regular service has been. Use Checkeeper during the free trial to keep payments and payroll up to date, and then decide at the end how long you want to continue accessing customizable business checks for all other payment needs.

Entrepreneurs who run multiple businesses

Business owners who manage payments for several businesses at once, or those who run side or seasonal businesses with some overlapping resources, appreciate the consolidated management features that Checkeeper offers. Set up one Checkeeper account, and then add as many secondary, tertiary, or side businesses as needed, while still keeping all records and saved settings separate. Each added business comes with its own subscription and all the check features a subscription includes: unlimited checks, unlimited saved check templates, uploaded logos and design images, custom check elements, mail credit balance, and an online check registry that does the recording and storing of payment data for you. Keep records for each business separate and run reports to review check spending for any one of the linked businesses with no overlap among the others.

Individuals new to online check printing

Those who have never tried online check printing before find that Checkeeper is user-friendly, easily learned, quickly adopted, and highly affordable, and it can be used for personal checks as well as for business checks. It is also versatile and remote, so that it offers users the convenience of printing checks on demand wherever they work, live, or travel. A free trial offers brand-new users the opportunity to try out all Checkeeper features and learn how to use the more sophisticated options before committing. The navigation bar inside the Checkeeper account highlights all the available options: check printing, check mailing, settings, and help. Free trial members can go directly to Checkeeper ‘Pro Tips’ to view quick demonstrations of many Checkeeper features and tasks.

Want to give your business checks a new look for better branding and a more enhanced professional quality? Consider some things users can do inside Checkeeper to give checks a new look:

Add a background

One great feature of Checkeeper is the ability to print on any check stock users prefer. For those who are out of check stock, Checkeeper can print on blank paper, too. Checkeeper templates offer some default backgrounds to place on checks, or they can be replaced with uploaded images of your own checks that already contain the background or design images that you prefer. Upload into your account the images you want on checks, and save them inside a designated check layout so that you can drag and drop them onto checks when needed.

Upload a business logo

Plain business checks are not as remarkable or as memorable as those branded with your company logo. Your checks are likely to go to a wide variety of payees, including vendors, suppliers, lenders, employees, customers, and many other business affiliates who take occasional or frequent payments. Checkeepers can make the most of the marketing opportunity afforded by customizable checks by reinforcing the company brand in the mind of each person who receives payment. Upload a color business logo into the Checkeeper account and then drag-drop the image onto the check layout. Resize and realign your logo whenever needed to give your check a professional look. Need to replace it altogether? Pre-printed checks cannot be changed once they are in your hands; Checkeeper checks are print-on-demand so that users can delete their logo and replace it altogether on subsequent checks. Run more than one business? Upload a logo for each company into the designated layout for each business’s settings, and place the appropriate logo on only those company’s checks.

Add a custom check field

Custom check fields can be added to any selected layout to add an extra line item to aid better bookkeeping and more efficient processing. Checkeepers can add an additional line item—or replace the existing ‘memo’ line—in  order to align check data with other data needed for bookkeeping records. Add a a line for ‘invoice number’ or ‘customer ID’ to help process payments with greater accuracy while also helping payors match check information to internal bookkeeping records when checks are cashed. Custom check fields also give users an additional search element whenever a payment needs to be tracked down, rerecorded, or verified. When the custom check element is no longer needed, simply deactivate it in the account so that it does not appear on subsequent checks. Deactivated check elements will still appear in the online check registry as valid search terms so that previous checks containing that element can still be traced.

To add a custom field to checks, follow some simple steps.

· Go into ‘Settings’ (located along the left-side navigation bar).

· Click ‘Custom Fields’ along the top.

· Add the name for the new field, and click ‘Add Field.’

To activate a custom field, go into ‘Layouts’ (inside the left-hand navigation bar), and follow some simple steps.

· Click on the layout of choice, and hit ‘Edit Layout.’

· Within the elements tab, a menu of custom fields will appear on the right side of the check design and will contain your new field.

· Drag and drop your new field onto the check in the desired location.

Make sure the check layout with the new custom field is the ‘active’ layout so that future checks printed contain the new check field. Custom fields that are no longer needed can be deactivated so that they no longer appear on checks, but they will be saved in the registry so that users can still use those elements as search terms for later expense tracking and reporting.

Checkeeper checks are customizable and can be updated, revised, and refreshed upon demand

Checkeeper offers many options for editing, changing, and updating checks, their designs, and their layouts. Brief tutorials inside the account can show new and experienced users how to access many of the design features so that checks are always accurate, customized, unique, and professional.