Bookkeepers

Professional bookkeepers can manage all their clients from one simple Checkeeper platform. Create a free account, and then add as many secondary businesses to the account to keep payment management simple, streamlined, and separated. Each distinct business comes with its own subscription and all the features of unlimited check printing and mailing, including its own designated check templates, uploaded logos and backgrounds, custom check fields, linked add-ons, and mailing settings, as well as its own online check registry for searching and reporting. Reports run in Checkeeper are particular to each business, so there is no overlap when you need to track expenses or reconcile accounts.

Law firms

Checkeeper offers high-volume check printing and mailing services used by law firms that need settlement checks issued quickly and accurately. Checkeeper prints thousands of checks each week, and can have any number of checks printed, mailed, and recorded so that busy firms do not have to sacrifice the time or provide the resources.  All checks printed and mailed are automatically recorded and stored for the firm to review later and to match to their in-house bookkeeping records.

Healthcare offices

Checkeeper offers online check printing accounts that are HIPAA-compliant and securely monitored. Busy medical and healthcare offices take advantage of adding a custom check option to other payment methods used, and they can import their CSV files directly into Checkeeper to have custom checks generated automatically and issued promptly when they are needed for patient reimbursements and payments that include benefit explanations, as well as for routine bill payments and insurance adjustments.

Work-from-home professionals

People who work from home rely on high-quality mobile services that can be accessed from anywhere, require few supplies, and offer real-time updates. Checkeeper offers work-from-home and remote professionals streamlined bookkeeping and integrations with widely-used accounting software for optimal financial management. Link Checkeeper to a compatible add-on in order to convert unpaid invoices directly into check payments for immediate printing and mailing. All data is recorded and stored automatically for users in a smart check registry so that no additional manual data entry or physical check registries are needed.

Side hustlers

Entrepreneurs who manage a job on the side often have payment needs that vary widely on a monthly or seasonal basis, which makes Checkeeper’s unlimited check printing ideal. Print a few checks one month and hundreds the next without incurring usage charges or hitting a maximum limit. One monthly subscription covers all the checks you need every month with no minimum or maximum usage mandated. Checkeeper also offers unlimited reporting so that owners of side businesses can generate reports to review spending for any month, quarter, season, year, or custom time frame that best suits their accounting.

Home service professionals

When your job takes you in and out of clients’ homes all day, versatile, portable tools are essential, even for financial management. Checkeeper helps professionals in the home-service businesses keep their bills paid and their records up to date.

·      Work from anywhere—even a vehicle

·      Order check payments printed and mailed for you

·      Put your business logo directly on your checks

·      Have check records automatically recorded and stored for you

·      Search your registry on demand to track down a payment or answer a dispute

·      Add attachments and enclosures to checks

·      Print paychecks for employees

·      Run unlimited reports

·      Set up a free Checkeeper account and sample the software for 14 days at no cost

Checkeeper offers helpful video demonstrations of many of Checkeeper’s most used and requested features. Videos are suited to any level of usage, and they cover a wide range of topics, showing both new and experienced users how to access everything from basic to sophisticated features of customized check designing, printing, and mailing. Checkeeper offers two helpful videos (linked below) to show users how to activate inside their accounts specific instructions for layouts and for custom check fields, both of which are helpful for taking users from beginning to end of the processes for giving checks that extra customized and professional look.

Check layouts

The template editor in Checkeeper gives users the tools they need to choose, design, redesign, and format their checks to suit their preference. Some things you can do using the template editor include:

·      Create multiple check layouts to save and use for different purposes

·      Use an uploaded layout

·      Add new check elements, like invoice numbers and customer IDs

·      Place a company logo directly on a check layout

·      Print design images or backgrounds on a check

How to activate a check layout

Checkeeper allows users to create and save multiple check templates to use at their discretion. Only one check template can be active at a time, however, and all checks printed through Checkeeper will default to that check layout until you change it. Selecting a single check layout to activate when you have several saved ones is important for printing the right check on the right template.

The online video here walks you through each step to create and activate a check layout.

Log in to your Checkeeper account and click Layouts from the main navigation page. The ‘active’ layout is designated by a red spiky ball in the top left corner. To change the designation, select a different check layout you want to use for subsequent checks, click on the gear symbol at the top, and select ‘Make Active.’ A red spiky ball will now indicate this new layout as the active one. For users who have multiple saved check layouts to go between, it is helpful to just double-check that you have the right one activated before printing a batch of checks.

Custom check elements

Check elements are the line items included on checks to designate the appropriate payment fields, including payee, amount, date, memo, etc. While Checkeeper templates automatically include the check elements needed to create viable, cashable checks, some users prefer to add their own check elements in order to better align with in-house bookkeeping records and make payments easier to track. Checkeeper enables users to add check elements, such as customer ID or invoice number, and to activate or deactivate them when needed. Check elements can also be repositioned or resized when users want to update their check look.

Some benefits of adding a custom check element include:

·      More accurate expense tracking with an additional search criterion to use to track down payments or sort records

·      More efficient check processing with elements that align to in-house records

·      More expedient bank reconciliation with custom elements that match in-house records

·      Greater customization options that are more specific to bookkeeping needs

How to activate a custom field

Log in to your Checkeeper account, and click on the Settings tab in the left-hand navigation bar. Select ‘Custom Fields’ (along the top line), and then add the name of a new custom field you want to appear on checks. Go back to the Layouts tab to select the specific check layout upon which you want this element to appear. The new field will appear in your menu of element options where you can then drag-drop it into its desired place. Hit ‘Save & Exit.’ Added check elements can be deactivated when needed, but they will not be deleted in case users want to use them for search criteria later on. Make sure to make this check layout the ‘active’ one if you want your new custom check field to be printed on subsequent checks.

The online video here walks you through the steps to create and activate a custom check element.

Checkeeper offers an array of helpful videos for a variety of customization, printing, and mailing options. ‘Pro Tips,’ inside the Help tab in the Checkeeper account, also walks users through short video demonstrations so that they can get the most out of online check printing and mailing.

1.    Employees paid by paper check

Not all workers use direct deposit, and not all small businesses are set up to take advantage of payroll software services or applications. Businesses with only a few employees, especially, as well as those that rely heavily on part-time, seasonal, or remote workers often prefer the convenience and expedience of a paper check for issuing compensation. Checkeeper offers payroll solutions for companies who have employees to pay by check. Order an entire batch of payroll checks with pay stubs printed and delivered back to the office via Next-Day Air for the most expedient and economical way to pay everyone on site. Remote employees can have paychecks printed and mailed directly to their homes or offices. Using a payroll software, like Square or Gusto? Checkeeper integrates with several payroll software services to add a custom paycheck option to other payment methods used, and linking Checkeeper to those services allows check data to be automatically updated across all channels simultaneously.

2.    Payments that require a paper trail

Many businesses still use checks because they are reliable, and they can be traced, verified, or canceled if needed. Most banks update transactions regularly, so that checks that are cashed or deposited can be viewed quickly, ensuring more accurate bookkeeping for the payment issuer. Billions of checks travel through the mail every year, and depending on the priority delivery option selected, many of them can be tracked along the way so that the issuer can verify prompt delivery or cancel payment if theft is suspected.

3.    Payments to freelance workers and contractors

Businesses that rely on freelancers for specialty expertise or who contract out specific projects often rely on checks to make their payments. Most professional people can accept and cash checks, regardless of the type of industry in which they work, and checks can be mailed directly to an individual’s home or office, and their cashing or depositing can be verified later.

4.    Donations

Small charities, nonprofit organizations, and local fundraiser events are not always set up to accept the full variety of complex payment types. Even those that offer multiple payment options can access more of the donated funds when they don’t have to pay any additional processing or convenience fees. Checks are a preferred way to make monetary donations and gifts because they offer security, don’t charge extra fees, and can back up receipts for accounting and tax preparation purposes later on, providing the organization’s name, the date, and the donated amount. And since checks can only be cashed or deposited by the payee named, they can be canceled if they are lost or suspected of misuse.

5.    High-volume check mailing

Checkeeper is the go-to check printing company for businesses that have a large volume of checks to get out promptly. Whether checks are needed for customer rebates on purchased products, refunds for canceled events, settlement payouts for legal services, reimbursements for healthcare services, or any other large payment type, checks are one of the most secure, trusted, and reliable ways to issue a one-time payment to many people at once. Checkeeper offers complete check printing and mailing outsourcing that can take over all the work. A call or email can get interested business owners a custom quote and time frame, as well as simple instructions for getting started.

Checkeeper high-volume check services offer:

·      Easy importing of payment data right from a CSV file into the Checkeeper account

·      Automating software designed to eliminate errors

·      Automatic recording and storage in an online, cloud-based check registry that can be searched, downloaded, printed, or shared when needed

·      Substantial savings of time and money with all the printing and mailing supplies provided

·      Enhanced professionalism and security

·      A custom quote for large, one-time check orders

Save time and reduce labor and supply costs by letting Checkeeper handle the check printing and mailing for your business, and get the following benefits:

Import data for all checks at once

Uploading a CSV file with payment information for multiple payments enables Checkeeper to print all the checks together, each one addressed individually so that it can mailed to its designated recipient. Many Checkeeper users opt to save more time and reduce paperwork for everyone with Checkeeper’s bill-to-check conversion option that allows users to link Checkeeper to an Odoo or Xero account in order to have unpaid invoices imported and converted directly into check payments. Instead of processing each invoice individually, import all of them to generate the payment checks needed with all the check fields, amounts, names, and dates filled in automatically. Payments due to the same vendor can be consolidated into a single check with an attached invoice table that breaks down the total. This aids processing, improves accuracy, cuts down on paperwork, and makes the whole payment process more efficient.

Choose your delivery speed

Checkeeper offers four priority delivery speeds from which to choose, depending on the urgency and sensitivity of your payment. For routine bills, choose standard USPS First-Class Mail, but for more time-sensitive payments that need tracking, select Next-Day Air, Second-Day Air, or Priority Mail to get quicker delivery and a tracking number for your package. Keeping a mailing credit balance on file saves some steps when you want to place a check mailing order quickly. As with checks you print yourself, all check data from checks printed and mailed by Checkeeper is automatically recorded and stored for you in your online smart check registry.

Have all your printing and mailing supplies provided

Checkeeper requires no special equipment in order to enable users to create instant, customized business checks. Checkeepers appreciate the convenience of printing custom business checks from a home or office printer, but when users are low on supplies, short on time, or away from their office, they also appreciate the convenience of having Checkeeper do it all for them. Checkeeper check printing and mailing services supply all the items needed to create and mail custom business checks, and all checks printed at the Checkeeper fulfillment center are automatically printed in the MICR ink that bank computers recognize for greater security and faster processing. A device and a checking account are all that are needed to get started having Checkeeper print and mail check payments for you.

Use Checkeeper to run payroll

Checkeeper can print and mail paychecks for select employees or for everyone. Order paychecks printed by Checkeeper and they can be delivered back to the office via Next-Day Air for onsite distribution. Batch printing and mailing offers the most efficient and economical way to get paychecks printed and delivered, with all payment data automatically stored for you in a searchable online registry. Checkeeper can also have individual paychecks mailed to individual addresses for those employees who work remotely or only on a contract basis. For those users who use a payroll software, Checkeeper offers a custom check option to other payroll methods, and Checkeeper can be linked with many services, including Gusto, Square, and Patriot Payroll for more streamlined bookkeeping and recording. Video instructions are available to help new users get started linking a compatible software.

Get custom handling for a high-volume check order

Checkeeper prints and mails thousands of checks each week, and can take on any sized order for rebates, refunds, reimbursements, legal settlement payouts, and any other custom, high-volume payment need. A call or email directly to Checkeeper can provide a custom quote and turnaround time, as well as simple instructions for uploading a file with the needed payment data to get hundreds or thousands of checks printed and out for prompt delivery. Checkeeper prints thousands of checks to fulfill large orders of one-time payments that are needed for many people at once.

Selling a business for maximum value requires careful planning, and experts advise preparing the business for sale several years before actually selling so that enough safeguards are in place to keep the business going successfully after the transition and to make sure the seller has acquired enough funds for an adequate retirement. Consulting professionals who specialize in financial management, retirement, and small business sales is highly advised, as is ensuring ahead of time that all aspects of the company can continue to run in the seller’s absence.

Mobile tools for small business owners planning to sell

One key aspect in preparing a business for sale is making sure that as many processes run efficiently so that they can continue with the least disruption after the owner sells or retires. Having employees who are able to take over in the owner’s absence, and having automating systems in place to keep processes running, can help create a smoother transition, allowing records to be easily passed down from one owner to another and the many payment and ordering processes to continue without disruption.

Checkeeper can be adopted quickly to help organize financial management

Checkeeper adds a custom check option to other payment methods used and offers automatic recording and reporting for keeping expenses organized. Checkeeper is an ideal adoption for business owners who are preparing their companies for eventual sale or for those who are purchasing a new business because Checkeeper can be acquired and started immediately, can be shared among multiple users, and requires no investment in specialty equipment or pricey add-ons.

Checkeeper helps ease the transition for small business owners because it:

· Offers unlimited check printing all month for a single fixed price

· Requires no contract or commitment and can be canceled any month

· Allows multiple-user access so that as many people as necessary can learn and use the system. User permissions can be limited to only designated features, and they can be changed, canceled, or revoked at any time.

· Allows approval requirements to be invoked before a payment can be printed or mailed

· Travels light, requiring only an active checking account and a mobile device

· Comes with elaborate design options, customizable check layouts, and uploading options for company logos to place on checks for better branding and enhanced professionalism

· Comes with complete check printing and mailing outsourcing options for those who lack the time, the supplies, or the interest

· Runs unlimited reports for reviewing spending, reconciling accounts, revising budgets, and tracking variations in expenses over the season or year. Users can run reports according to any custom time frame to contrast spending from specific months, quarters, or years.

· Integrates with QuickBooks Online, Gusto, FreshBooks, Xero and other software services for small business accounting and payroll so that accurate financial data can be updated and retrieved in real time across multiple platforms

· Accommodates the needs of mobile work by offering remote access from anywhere and no equipment or supply requirements to have checks printed and mailed for users

Checkeeper is the most versatile, convenient, portable, and sharable tool for creating custom business checks on demand. Print checks on the office printers you already own, using the check stock of your preference (or blank paper, if that’s what’s handy). When you don’t have access to your own printer, order checks printed and mailed for you with all the recording done automatically. Check orders placed by 4pm EST can be in the mail that same business day according to the priority delivery speed chosen.

Consider six things Checkeeper immediately makes obsolete for its users:

1. Handwritten checks

Handwritten checks can look to recipients like personal checks, and therefore they cannot convey the same high level of professionalism and care that custom business checks can convey. Handwritten checks suggest that a business does not have a lot of payments to make, as writing each check out by hand is time-consuming and a process prone to error when there are many checks to write. Professionally-printed checks show clients, vendors, suppliers, and affiliates that your time is valuable and that you use only the highest level of quality in issuing payment with custom business checks that bear the company logo and contain all the necessary fields filled in automatically.

2. Manually-updated registries

Checkeeper puts an end to manual data entry into a check registry—and all the inaccuracies and omissions that go with it. Checkeeper accounts come with a smart check registry that records and stores all the checks you create, as well as all the check fields, payment data, and dates, so that no check entry is misdated, misrecorded, duplicated, omitted, or out of order. The automated check registry not only cuts down on the time needed for manual data entry into a registry, but also on the time spent later trying to track down payments and reconcile check spending with other bank and credit statements. Search the check registry according to any check field you can recall, and pull up instantly all checks that match the date range or vendor name. There is also no physical check registry or ledger to carry around, so users can create or order checks anywhere they are without worrying about entering the data later.

3. Outdated software

Checkeeper adds custom checks to the other online payment methods that businesses routinely use to issue and receive payments. Checkeeper offers online, cloud-based, on-demand check printing and mailing that can work in conjunction with other accounting and payroll software services that businesses use, including Gusto, Square, FreshBooks, Xero, and others so that data is input once and simultaneously updated across multiple channels. Checkeeper has stepped in many times to replace outdated check software for many companies in order to keep payments and payroll going. And since Checkeeper can be adopted and tried for free, it is the go-to replacement for discontinued check services.

4. Storage for mailing supplies and hardcopy reports

Online, cloud-based tools are versatile, portable, and don’t have to take up a lot of space. Checkeeper is so versatile that it will work with the equipment and supplies already in your office, but those who work from small offices, mobile offices, various client locations, or vehicles may not always have equipment, supplies, and storage readily available. Checkeeper offers a fully-online template for printing checks or for ordering them printed for you. When you don’t have access to a printer, paper, or envelopes, have Checkeeper print and mail checks for you. When you want a check spending report, create one online and save it your digital files for later review and account reconciliation. Checkeeper goes where you do and requires very little.

5. Carrying checkbooks around

Gone are the days when you were required to have your checkbook and registry on you in order to issue a check and record the transaction. Checkeeper is accessible from your mobile device or laptop, so you can issue payments from anywhere, anytime. Physical checkbooks and registries can only be carried by one person at a time, which makes multiple-user access very challenging. With Checkeeper, all the authorized users can access the account anytime, from anywhere, and their transactions are automatically recorded and stored so that different users are not issuing conflicting or duplicated payments.

6. Unnecessary late charges

Late fees, penalties, interest charges, and other service fees for payments can add up over time and throw off a budget while giving nothing in return. Checkeeper offers on-demand check printing so that you don’t need to wait for bank-ordered business checks to arrive in order to issue a check immediately. Checkeeper offers four priority delivery methods, as well, for those times you need a payment out urgently. Checkeeper can have your payment checks printed and out for Next-Day Air delivery by the end of the standard business day so that unnecessary late charges are not incurred.

How does consolidated access work?

Add businesses

Each added business incurs its own subscription so that each one gets its own storage for payment history, saved templates, and reports. Add secondary and tertiary businesses inside the Checkeeper ‘Administration’ page, each with its pertinent contact information, and access all of them from the same Checkeeper account and login.

Create and save separate check templates

Use different check styles for each business without overlap. Checkeeper enables multiple saved check templates for each business, distinct with its own contact information and bank account numbers, so that users can go between them to retain a customized and unique look for each business with all the accurate information saved.

Link multiple checking accounts

Checkeeper does not go into users’ bank accounts or move their money around in order to design, print, or cash viable checks. Checking account and routing numbers appear as they are input, automatically reformatted in the MICR font required by bank computers; users can save as many linked checking accounts as needed so that each business gets checks printed for the correct designated account.

Upload design images and create custom check fields

Checkeeper offers check customization options not found with standard bank checks. Upload color logos, backgrounds, or design images to help brand your checks in a way that complements the other marketing material sent out. Change, resize, or replace logos altogether if your branding requires it. If you prefer a custom check element, such as customer ID or invoice number, simply add the element to your menu of check fields and drag-drop the new line into the desired place. Deactivate the custom element if and when you no longer need it. A custom check elements adds an additional search criterion when you need to find a payment or series of payments quickly. Bookkeepers appreciate the simplified account management for issuing payments for multiple clients while still managing all their various designing and printing preferences.

Maintain a designated smart check registry for each business

One of the most important features Checkeeper offers users who manage payments for more than one business at a time is keeping the registries separate. All Checkeeper accounts come with an online registry that does the recording and storing of payment data for you, and when you want to track a payment or pull up a list of payments made within a date range, you want to keep the records as specific, narrow, and accurate as possible. Each business has its own smart check registry that will search for those check payments appropriate to its designated company.

Run separate reports for each business

Checkeeper keeps all the searching and reporting features autonomous so that users can track expenses and run reports for each business separately and without inadvertent overlap or misplaced entries. Use the reporting feature to generate a comprehensive spreadsheet that lists the check fields for every check created within the time frame designated.

Managing businesses separately within Checkeeper offers business owners and bookkeepers these key advantages:

·      More organized expense tracking

·      Flexibility to issue payments for many clients at once, all from a single account login

·      Automatic recording of all payment data in separate online registries that are searchable according to any check field or custom time frame

·      Designated user permission settings that enable super users to monitor account usage

·      Comprehensive reports that are specific to their designated businesses

What are mail credits?

Before users can place an order of checks to be printed and mailed, they must purchase mail credits to correspond with the size and speed of the checks contained in the order. One mail credit is equal to one check printed, stuffed in an envelope, and mailed via USPS First-Class Mail. If you prefer a faster delivery method, the 'Credit Estimator' along the bottom of the mail settings page can calculate for you how many credits will be needed to fulfill your check order. Maintaining an ongoing mailing credit balance enables you to place a quick order without purchasing and repurchasing mail credits every time.

How do I set up my account for mailing?

Checkeeper’s mail settings are simple to navigate, and users can set up their account for mailing in advance so that when the services are needed, everything is ready.

Click on the Mail Settings tab on the main page to be taken to all the prompts needed for getting a check mailing order ready. Input the business name and address as you want them to appear on the mailed check, and double-check the preview section to make sure all words appear correctly. Add your logo here, too, so that your printed checks reinforce your brand to each payee.

Input bank information—routing and account numbers—as you want them to appear on the bottom of the printed checks. Checkeeper does not draw funds for you or move your money. Routing and account numbers appear on the bottom of the check just as users input them, so it is important to double-check them to verify accuracy. Checkeeper will automatically reformat the numbers in the MICR font that bank computers require for efficient processing.

Add a signature that matches bank records to store in the account, and list any voiding instructions, if applicable.

Click on ‘Purchase Credits’ along the top to select the number of credits needed for fulfilment, and then enter payment information. The credit balance along the top tells you how many credits you have, and beneath it is the option to add more credits to your account.

How quickly are checks printed and mailed by Checkeeper?

Check orders placed before 4pm EST can be out for delivery by the end of the business day. Checkeeper does not offer mailing services on federal holidays or days the post office is closed, but checks can be printed and prepared for mailing on the next available business day. Checkeeper offers four priority delivery methods, three of which offer tracking numbers for users who want their checks delivered quickly and their chain of custody traceable. Select from standard First-Class USPS Mail, Priority Mail, Next-Day Air, or Second-Day Air, opting for the delivery speed that best suits the urgency and traceability of the payment. A helpful credit estimator inside the Checkeeper account can help you decide how many credits are needed for any sized check mailing order.

Checkeeper check mailing is ideal for professionals who:

·       Are out of town

·       Travel regularly for work

·       Do not have space for storing printing and mailing supplies

·       Are out of stamps and envelopes and are far from a post office

·       Don’t have regular access to a printer

·       Are short on time and need payments out quickly

How can logos be added to printed checks?

To add your logo to your Checkeeper account:

· Register for Checkeeper

· Log in and add your business information

· Click on the Layouts tab

· Select a check layout to edit

· Upload your logo from your computer files

· Drag the logo image from the menu of elements directly onto your check

Logos uploaded will appear in the images menu so that you can place it on check layouts of choice. You can also add a logo to specific checks that you are ordering to be printed and mailed.

Why use logos for checks?

Increased brand visibility

Placing color business logos on your checks reinforces the brand in the mind of each individual, business owner, supplier, and professional affiliate you routinely pay. Logos placed on checks make business checks unique and professional and distinct from personal checks. Logos on checks can be used to work in conjunction with other marketing materials. Checkeeper’s customization options enable users to maximize the marketing opportunity each time they issue a payment.

Enhanced professionalism

For maximum professionalism, business owners should use custom checks for B2B payments. Personal checks that are handwritten can appear amateurish, sloppy, or disorganized, and they cannot convey the level of professionalism and care that business checks can convey. Standard bank checks are generic and unremarkable, and they also cannot convey the same level of professionalism and quality that custom business checks printed by Checkeeper can. Color logos on checks add an extra layer of professionalism to payments, and they suggest a higher level of care and financial organization.

Business differentiation

Professionals who run multiple businesses or manage payments for multiple clients appreciate the multi-account management that Checkeeper offers. Add multiple businesses to a single Checkeeper account, and maintain separate templates, registries, settings, and design images for each of them—all while maintaining access through a single dashboard with a single login. Upload different logos and place them in the image tab for the appropriate business so that you can brand all the checks appropriately before printing them without having to log into multiple accounts or manage multiple passwords.

Pre-ordered checks cannot provide on-demand changes to logos

Pre-printed checks that contain a logo cannot be changed, and if you change your company logo, modify its colors, or need to resize it on your checks, you will be stuck with boxes of outdated checks that no longer match your marketing or bookkeeping needs. Online check printing allows for on-demand editing and updating of check details so that no checks are wasted, unusable, or inaccurate. When you need to resize your logo or change its look, you can do so right in your Checkeeper account. Need to replace the logo completely? Upload a new one and print all subsequent checks with the revised logo.

Some tips for designing a successful business logo:

The most successful business logos are memorable, recognizable, and easy to associate with a specific brand. When designing the right logo, consider some traits of many other successful company logos, which typically are:

·      Unique

·      Simple in design

·      Identifiable quickly with their brand

·      Professional in quality

·      Relevant to the product

·      Distinct from logos of competitors or other products

Placing logos on checks allows them to work in tandem with other marketing, promotional, and communication materials that your business sends out. Other places to include a color business logo to maximize its visibility and make the most of the marketing opportunity include:

·      Website and landing pages

·      Email messages

·      Social media profiles

·      Invoices

·      Receipts

·      Envelopes and business cards

·      Promotional enclosures

New users

Few things frustrate new clients more than being unable to get support when learning a new software. Checkeeper is user-friendly and easy to navigate, even for those who have never used online check printing for their business before. Online chat gets users quick, helpful responses during business hours.

Free trial members

All new Checkeepers start on a 14-day free trial that unlocks all the benefits and features of unlimited check printing. Those who have used online check printing services before, including those who have had their products or software services disrupted, breached, or discontinued altogether, appreciate how quickly and easily Checkeeper can be adopted to start filling in the gap. Checkeeper makes it easy to transition from an older system whose features you have outgrown in order to start designing and printing custom business checks immediately. Checkeeper is risk- and cost-free to try so that new users can get all the training and online support needed before deciding to adopt Checkeeper on a longer-term basis.

Users in a temporary, emergency situation

When a financial service is temporarily disrupted, or when a check software product is discontinued altogether, regular users are often left scrambling to find a quick replacement to keep bills paid and payroll running. There is not always a lot of time for extensive research, so users appreciate something that can be adopted quickly and kept for as long or short a term as needed. Checkeeper is quick to learn and adopt, and short-term users in an urgent situation can generally get all the training they need during the free trial so that they don’t have to expend funds to know if Checkeeper is the right software choice for their payments. Checkeeper offers customer support chat, as well as short, in-account training videos, to assist emergency users in learning all the unique features of custom check printing. Have a question? Try online chat, YouTube videos, Checkeeper blog articles, or the ‘Pro Tips’ walkthroughs to get answers.

Companies that need help with high-volume check mailing

When a business has hundreds or thousands of checks to issue for rebates, refunds, dividends, settlements, or other large-volume payment type, professional assistance is necessary to avoid delayed payments, errors, and a complete drain of in-house resources. Checkeeper prints and mails thousands of checks every week for businesses of all sizes and types, and it offers specialized printing and mailing services for companies that need a one-time, high-volume check order to go out promptly and accurately. A call or email directly to Checkeeper can get you a custom quote and turnaround time, as well as simple instructions for uploading a CSV file with the necessary payment information needed to get every check printed and mailed efficiently. All the data is recorded and stored for you so that there is no additional record-keeping for busy clients to worry about.

How to get Checkeeper support and your questions answered

Online chat

Check out the Checkeeper website for a quick online chat to get questions answered during business hours.

Blog

Blog articles are posted frequently and updated when needed so that users stay informed about new Checkeeper features and helpful tips and shortcuts so that they can get the most from their Checkeeper subscriptions.

Videos

Check out Checkeeper’s YouTube channel for helpful videos on special Checkeeper features, including printing checks at home, creating new check layouts, using Checkeeper with Gusto, printing paychecks with Square, and many other topics.

Pro Tips

Along the navigation bar inside your Checkeeper account is a Help tab that takes users to ‘Pro Tips,’ a helpful menu of many Checkeeper features organized by topic. ‘Pro Tips’ offers short, visual, autorepeat walkthroughs of key features; ‘Pro Tips’ gives new users all the training needed to get started with custom check printing, and it gives seasoned users quick reminders on how to optimize Checkeeper features.

Small business owners and bookkeepers are familiar with the benefits of online check printing, which streamlines and simplifies the bookkeeping for businesses. Checkeeper features that small business owners appreciate most are:

Versatility

Checkeeper offers on-demand printing of custom business checks that can be designed, redesigned, edited, and updated as often as needed to suit small business owners who may change locations, bank accounts, or logos from time to time. Upload a business logo into the Checkeeper account to place on checks how and where you prefer. When you change any important bank or contact information, you can simply change the information on your saved check layouts so that no checks are wasted or in need of replacing. Print a few checks or many, all for one fixed monthly price, and Checkeeper can run payroll for small business owners, as well, printing and mailing a few paychecks or paychecks for the entire staff.

Portability

Checkeeper, like many other financial accounts small business owners use, is online, mobile, and cloud-based, so it can go wherever its users work, live, or travel to serve clients. Access the Checkeeper account from any mobile device you prefer to create checks, edit check information, upload logos, search the registry for select payments, or run comprehensive reports. If you’re away from your office or lack access to a printer, order your checks printed and mailed for you by Checkeeper. No supplies are needed except your device. Setting up your account in advance for mailing (with purchased mailing credits and a stored signature) is helpful for saving time later when a payment needs to go out that day.

Affordability

Checkeeper offers affordable software for getting checks printed and mailed on demand. All accounts start on a free trial, giving new users a chance to learn the check-printing features, create multiple check templates, and print checks that are needed imminently. After the first 14 days, users can continue their accounts on a straightforward monthly basis with no commitment or long-term contract required. Use Checkeeper for as long or short a term as needed, and run reports at your chosen frequency for as long as the account is active. Add low-cost mailing credits to the account to take advantage of Checkeeper check printing and mailing services when you are out of town, out of supplies, or simply don’t have the time. For little more than the price of a stamp and envelope, Checkeeper can get payment checks printed for you and out for delivery at your chosen speed by the end of the standard business day.

Checkeeper’s software is ideal for business owners, bookkeepers, and professionals who:

·     Want to save time on bookkeeping

·     Need better financial organization

·     Travel for work

·     Work in various homes or offices during the day

·     Have many vendors to pay

·     Lack a dedicated back-office space

·     Want to outsource check printing and mailing

Thousands of small business owners choose the convenience and affordability of online check printing for keeping their bills paid, their employees compensated, their clients reimbursed, and their expenses tracked. Checkeeper enables custom business check printing right from a user’s home or office, as well as complete printing and mailing services for those users who are low on time or supplies. Checkeeper integrates with many popular accounting, payment, and payroll products so that bookkeeping is both more accurate and less time-consuming than before.

To get started with check printing, users need:

· A checking account: This can be a business or a personal account.

· A Checkeeper account: Create a free account to unlock an array of check templates that you can format or redesign to suit your needs and customize with logos, design images, and custom check fields.

· A connected device: Your laptop, desktop, or phone can access your account from anywhere.

· A printer: Any standard office printer will suffice—no special printer, toner, or ink needed. The Checkeeper software will automatically encode bank account and routing numbers in the MICR font that banks require.

· Check stock: Checkeeper works with any check stock and any check layout on the market. Checkeeper also prints viable checks on blank paper if that’s what’s handy.

To get started with ordering checks to be printed and mailed, users need:

· A checking account

· A Checkeeper account

· A connected device

Checkeeper can print and mail checks you order, typically by the end of the business day. Users who are in a hurry, traveling away from their offices, out of supplies, or working from a vehicle all appreciate the convenience and versatility of having professional business checks printed and mailed for them.

Check printing “extras” you won’t get with Checkeeper

Checkeeper offers many unique benefits and custom features for professional business check printing. For those professionals looking to cut down on waste, clutter, and unnecessary fees, consider, too, the things users won’t find with Checkeeper.

Overage charges

Unlike other payment methods, Checkeeper does not charge service or convenience fees, and there are no extra charges for heavy usage. One monthly subscription unlocks unlimited check printing all month long with no hidden fees or pricing tiers that add costs to the account. Authorize additional users if needed, create multiple saved templates, run unlimited reports, and print checks for both routine bills and for payroll: one fee with no overage charges for as long as you keep the account active.

Relocation of your money

Checkeeper does not touch users’ funds. Checkeeper offers printable templates for creating customized business checks more affordably and conveniently than offered elsewhere. Account and routing numbers appear on the bottom of checks exactly as users input them, automatically reformatted in the MICR-encoded font that bank computers require for processing. Checkeeper does not go into users’ checking accounts or relocate their money into separate holding accounts; users remain in control of their funds and their account settings.

Charges for additional users

When you need to delegate some financial tasks, Checkeeper’s user permission settings allow work to be shared while still keeping account holders in control. Inside the Checkeeper account, add the names and email addresses of users you wish to authorize, and Checkeeper will do the rest, emailing each person a link to follow to complete account authorization. Super users can set the user permission settings to allow only designated features to be accessed, and those permission settings can be limited, changed, expanded, or revoked when needed. User permission settings allow multiple people to issue payments and run reports while still keeping everyone accountable. Reports will show the date and time of each check’s creation as well as the authorized user responsible for initiating the payment. This helps enhance account security and keep everyone on the same page with payments as they are printed and mailed.

Mobile businesses are popular for a variety of reasons, and one of the biggest is the cost-friendly nature of getting started. Mobile-based businesses tend to require a smaller upfront investment and then fewer recurring costs than those that are typically associated with the space leasing, maintenance, utilities, and insurance particular to physical storefronts and office buildings. Even franchising, which was once understood to be a largely brick-and-mortar type of venture providing services in areas of retail, food sales, hospitality, fitness, and other industries, is experiencing the effects of the mobile-first trends. While franchising still requires upfront costs to create a business compliant with its national model, more entrepreneurs today are finding that the widespread use of cell phones and mobile apps makes running a mobile-based franchise a less expensive and less risky way to offer services. According to recent studies on the growth of mobile businesses and franchises, the flexibility, low overhead, and lack of real estate requirements are incentivizing people to invest in mobile and home-based franchises to bring an increasingly wide variety of services directly to customers.

Mobile businesses benefit from mobile-first tools

A business that provides services to clients at their own homes and offices requires reliable vehicles and equipment that can be easily transported. Home- and mobile-based businesses are space-efficient, so they may not always operate with much of a back-office area that can accommodate what more traditional offices and storefronts can. They also cater to clients and customers who order services from their mobile phones more often than from desktops, so the business’s apps, websites, and payment options need to be readily adaptable to and accessible from cell phones to accommodate clients anywhere they happen to be.

Entrepreneurs who run mobile-based businesses have many digital payment options from which to choose, and it is important to select ones that are fast, remotely-accessible, and don’t charge high service or convenience fees. Online check printing and mailing is one of those payment options that serves mobile businesses, home-based businesses, and businesses that require a lot of daily travel to get products and services delivered. Checkeeper serves mobile businesses by adding a custom check option to other payment methods used, and it is mobile-optimized to be accessed remotely, anytime, from anywhere.

Checkeeper offers mobile business owners and mobile franchises:

· A custom check add-on option to other payment methods used

Virtually every business and professional uses checks at some point for issuing and/or accepting payments. Checkeeper checks can be customized to contain logos and other design images that match the marketing and branding.

· Integration with Gusto, Square, QuickBooks Online, FreshBooks, Xero, and other accounting and payroll services

Linking the Checkeeper account to a compatible service allows check data to updated in both applications at once for smoother, more accurate bookkeeping. Inside the Checkeeper account is a menu of available add-ons and simple instructions for linking them.

· Complete check printing and mailing outsourcing options for professionals who need payments issued quickly and don’t want to invest in the supplies to do it

Checkeeper offers check printing and mailing services that are especially useful for professionals who travel around a lot during the day. No printer, toner, ink, check paper, envelopes, or stamps are needed: Checkeeper provides it all and gets ordered checks out by the end of the standard business day according to the priority delivery method selected.

· User permission settings that allow multiple authorized users to access the account remotely

Checkeeper is set up to allow account holders (super users) to share access to the records and delegate some payment and financial management tasks. Input the names and email addresses of new users, and Checkeeper will email them a link to complete the account setup. User permissions can be limited to only designated features, and they can be expanded or limited when needed. Reports run through Checkeeper will list the authorized user responsible so that everyone stays accountable and on the same page with real-time updates.

Checkeeper is designed and suited to the needs of mobile professionals because it offers versatile software that travels light. Print checks using the equipment and supplies you already have, or order checks printed and mailed for you by Checkeeper, and make no investment in printers or supplies at all. Consult your smart check registry from anywhere to ascertain which payments have been printed and mailed, and run reports according to any time frame in order to keep all in-house bookkeeping records accurate.

Checkeeper offers the benefits of customized check features while still reducing excess paperwork and clutter:

No manual data entry in physical registries

Just because a paper check is needed does not mean that all the other paperwork is still required to keep accurate records. Checkeeper offers paper check payments with the benefits of online access and cloud storage. All check payment data is recorded and stored for users automatically in an online, smart check registry that can be searched on demand according to any check field users can recall. Whether you need to pull up records for a single payment, a series of payments, all payments made to a specific vendor, all payments made within a custom time frame, or all checks created since the account was opened, automatic retrieval is instant and simple. When it’s time to close the books for the year or turn over records to an accountant, download, print, and/or email a comprehensive report of all check spending and all accompanying payment details. Checkeeper puts an end to carrying around and manually updating physical check registries and ledgers.

Bill-to-check conversion in a few simple steps

Entering data in multiple places at once takes extra time and increases the opportunities for errors. Checkeeper works compatibly with many widely-used accounting, payment, and payroll software services to add a custom check option to other payment methods and to record payment data automatically so that payment records match up. Users who have unpaid invoices in an Odoo or Xero account can now link Checkeeper to their accounts in order to have the invoices automatically imported and turned directly into check payments. All check fields can be filled in automatically for you, and multiple bill payments due to the same vendor can be consolidated into a single check payment with an attached invoice table that lists the separate totals. This saves time, reduces paperwork, and improves accuracy so that bills can be paid promptly and with the least amount of effort or error.

Custom business checks printable on any check stock or paper

Checkeeper offers the most versatile service for on-demand check printing. Checkeeper is compatible with any check stock on the market, and can print checks on standard blank paper if that’s what’s available or preferred. Checkeeper eliminates the need to purchase or store expensive check stock by eliminating the need for specialty supplies when printing your own custom checks.

No supplies needed with Checkeeper mailing services

Checkeeper offers complete check printing and mailing outsourcing options for busy professionals who travel, issue payments on the go, work from small or mobile spaces, or simply don’t want to expend the time or resources on extra bookkeeping. Input your payment information into your chosen check layout, or import a CSV file with payment data if you have many checks to print at once, select your priority delivery method, and Checkeeper does the rest. Most check orders placed before 4pm EST can be out for delivery by the end of the business day, and all data is recorded and stored for you for later review or verification. Keeping a mailing credit balance inside the Checkeeper account cuts down on time needed to place an order. Checkeeper offers four priority delivery methods and provides all the printing and mailing supplies needed so that users do not have to purchase, store, or restock anything in order to get check payments in the mail within the day.

Checkeeper is used to run payroll for business owners who want:

1.    More organized payroll records

Careless or incomplete management of financial records causes errors to accumulate, and payroll records require a high level of accuracy and punctuality. Checkeeper simplifies recording payments of all types by providing users access to a secure, online check registry that automatically records the details of every check created. All paychecks issued through Checkeeper are automatically recorded for users, and they are searchable according to any payment field, including employee name, date, or check number. No manual data entry is needed to pull up a complete record of all paychecks created within any custom time frame or for any individual. Run reports as often as needed to keep better records and to add check spending to the other financial documentation you routinely review.

2.    A custom check payment option that works with payroll software

Checkeeper works for many businesses as a stand-alone option for printing and mailing custom checks, and it can also integrate with many widely-used accounting and payroll services, too. Business owners who use Gusto, Square, or another compatible program appreciate the expedience and convenience of linking Checkeeper to their usual payroll service to add a custom business check option to the other payroll methods used. Linking Checkeeper to a compatible add-on allows paper paychecks to be printed and mailed to those employees who prefer that payment method and all the data to be automatically recorded in both applications at once for simpler, more streamlined bookkeeping. Upload a color logo to place on every check to reinforce the brand and add an extra layer of professionalism to each payment and paycheck issued.

3.    Outsourcing options for a growing staff

Businesses that employ only a few people can often manage their payroll in-house; as the company grows and more employees are added, however, some outside assistance and expertise may be needed so that business owners do not find payroll management to be a heavy drain on their time. Checkeeper offers versatile software that can be adopted as an add-on to other payroll services, or it can be used by itself to run payroll for the entire staff. Checkeeper integrates with Gusto, Square, and Patriot Payroll to offer paper checks and pay stubs to some or all employees, with payment data that is updated and synced automatically for more accurate and efficient payroll recording. Checkeeper also offers user permission settings so that a growing business can give multiple people, such as authorized employees, HR managers, or remote bookkeepers access to the Checkeeper account to issue payments and paychecks directly.

4.    Mailing services for paychecks

Need a service that does it all? Checkeeper can run payroll for you and take all the work off your desk. Checkeeper offers complete check printing and mailing services that will print paychecks for the entire staff at once and have them delivered back to the office overnight via Next-Day Air in one efficient, economical batch for onsite distribution. Paychecks and pay stubs for employees who work remotely can be printed individually and then mailed to their home or work addresses via USPS First-Class Mail or another priority delivery method of choice.