Some of the types of professionals who benefit the most from remote access to online and remote payment methods include these:

Bookkeepers

More and more small and starting businesses are using remote and virtual bookkeeping services because they are much less costly than full-time and on-site hires. Virtual bookkeeping services are widely available to help businesses of all sizes and types, and they can take on financial responsibilities for many clients at once. Bookkeepers who are growing their client list appreciate the convenience and unique versatility Checkeeper online check printing and mailing offers. Some features appreciated and widely utilized by bookkeepers include:

· Checks printable on any check stock

· Checks can be printed using any layout/attachment format

· Checks can be customized with company logos for unique look and brand reinforcement

· Checks can be ordered for mailing from anywhere

· Check data is recorded and stored automatically in a searchable, online registry

· Check data and reports are kept separate for each business but are all accessible from one login and account page

Work-from-home professionals

Many types of jobs involve remote employees, as well as solopreneur ventures whose owners operate their business from a home office. Working from home poses several distinct challenges, and space arrangement is often one of them. Remote tools are essential for keeping work-from-home professionals connected, and those that require as little equipment and specialty supplies are the most useful for those who work out of a small home office. Checkeeper comes with everything you need to print and mail custom business checks. Checkeeper accounts are:

· Accessible right from your device

· Updated and maintained for you, with all security and encryption provided

· Compatible with a standard office printer, using standard ink or toner

· Compatible with any check stock, layout, or type of paper you wish to use

· Equipped with mailing options for those without even the basic printing/mailing supplies

Service providers who work from multiple customer locations

Those who provide client services at their customers' homes or offices move around a lot during the day and need tools that move with them. Checkeeper travels light and goes wherever you do. Checkeeper is ideal for home-service business owners because accounts can be accessed right from the vehicle, if needed, and checks can be printed and mailed on a user's behalf when they don’t want to cart around supplies or return to the office to print their own checks.

Business partners who share responsibilities

Remote access is helpful for family-run and partner businesses in which multiple people are involved in issuing payments. Online check printing alleviates the need for paper check registries, which can only be in one place, with one person, at a time, and whose accuracy depends on users remembering to enter transactions in a streamlined, standardized way. Checkeeper offers multi-user access and automatic data recording so that various people can share the payment responsibilities without compromising accuracy or accountability.

Entrepreneurs who run more than one business

Busy people who manage payments for more than one business or who run side businesses to generate additional income appreciate the flexibility that online payment methods offer. Checkeeper enables users to add as many secondary and tertiary businesses as needed to a single Checkeeper account without creating multiple logins, passwords, and credentials. Add all your needed businesses to your single account setup, and each business will get its own subscription, as well as its own smart check registry, searching and reporting features, designated add-ons, mailing settings, and custom images, logos, and templates. Access your one Checkeeper account from anywhere, and issue custom checks for multiple businesses at once. All reports you run are kept separate from each other so that there is no overlap among the various companies.

Professionals who lack a back office

Whether you work from a co-working space, different public locations, or even your vehicle, Checkeeper makes check printing easy by handling all the work for you. People who move around a lot or have to work from shared spaces do not have the room for equipment and supply storage. Checkeeper check mailing services allow complete outsourcing for professionals who work in shared spaces so that no printers, toner, paper, envelopes, stamps, or supplies are needed to get custom checks printed and mailed within the day. Order your needed checks before 4pm EST, and Checkeeper can have them printed and out for delivery by the end of the standard business day. Choose your priority delivery method so that you can control the speed and tracking features for each payment. All of this is done remotely, from your device, so that you never need to carry around a checkbook or check registry again.

Online videos show viewers how to get started using some of the accounting and payroll software compatible with Checkeeper. Videos feature the following software add-ons that can be used with Checkeeper:

QuickBooks Online

A short video demonstrates the steps to add QuickBooks Online to Checkeeper: log in to Checkeeper, select the ‘Add-ons’ tab, select QuickBooks Online from the menu of options, and then log in to your QuickBooks Online account. Once the integration is set up, QuickBooks Online will appear as an option inside your ‘Create check’ tab. Once selected, users can then export checks from a QuickBooks Online account into Checkeeper for easy printing and mailing.

Square

Checkeeper can offer a custom check option for issuing paychecks and automatically recording the data. In addition to working with Gusto and Patriot Payroll, Checkeeper also works with Square, and a short video takes new users through each step for issuing employees a paper paycheck.

Xero

Connecting the Checkeeper account to your Xero account allows you to have unpaid invoices turned directly into check payments for immediate printing and mailing.

Odoo

A short video shows users how to import bills from an Odoo account into Checkeeper for on-demand check printing and mailing.

Videos cover important topics quickly, and they contain answers to most questions about how to utilize Checkeeper add-ons

The videos go into depth on how to use some important payment and payroll features, and they offer detailed demonstrations you won’t find elsewhere. Some key topics highlighted by the videos include how to:

·      Print checks from your office on the check stock or paper of choice

·      Customize a check layout

·      Convert CSVs to checks

·      File a regular payroll cycle or an off-cycle payment in Square

·      Switch from direct deposit to physical paycheck for those workers who will be paid by Checkeeper check

·      View a Bank Withdrawal Summary

·      Have all the hours employees worked automatically placed

·      Preview individual checks and confirm all pay stub information

·      View all checks in your QuickBooks Online account to select the ones for Checkeeper to print

·      Export checks from QuickBooks Online into Checkeeper

·      Filter your check list by any payment criteria

·      Import bills from Odoo into Checkeeper for fast creation of checks

·      Add or change account and routing numbers

·      Automatically bundle totals due to the same vendor in order to save time and reduce paperwork

·      Import Xero invoices that you want paid by check

·      Attach invoice tables

In-account video walkthroughs also show users—very quickly—how to take advantage of Checkeeper’s many features. Pro Tips videos (inside the Help tab) give short, comprehensive, automatically-repeating examples of Checkeeper features. Topics are listed in subcategories that progress from basic features for new users to more advanced features. Subtopics include:

Creating checks

Check registry

Layouts

Profile tools

Settings

Import checks

Mail settings

Reports

Checkeeper videos and tutorials are most useful for:

·      New Checkeeper subscribers

·      Business owners considering switching from paper checkbooks to online check printing

·      Bookkeepers who work with different accounting software services for clients

·      Free trial members

·      Users experiencing technical issues

·      Users who are unaware of all the available bonus features

·      Checkeepers who are ready to use mailing services

Checkeeper videos and in-account demonstrations offer all the training most users need to get started using Checkeeper, as well as to exercise the more advanced features and software integrations.

Register for a free account. Once inside your Checkeeper account, locate some helpful features along the left-hand navigation bar to start printing and mailing your checks:

Create check

Check registry

Layouts

Mail settings

Reports

Add-ons

Settings

Help

Easy account navigation

Navigate Checkeeper quickly and easily by knowing what each tab contains. Some tips for the most efficient navigation:

·      Use the Layouts tab to help get you started setting up check templates and default settings to use for current and future checks. Users have the option to edit one of the provided layouts or to create their own. Checkeeper enables users to create and save multiple check layouts in case they need different designs and custom fields for different kinds of payments. Select the layout you want to make active, and that layout will be used for subsequent checks created; change your active layout inside the Layouts tab anytime.

·      The Help tab takes you to ‘Pro Tips,’ which provides access to brief video tutorials that take users through many of Checkeeper’s more sophisticated features, The demonstrations autorepeat so that new users can rewatch a needed example as many times as needed to learn how to use a new option. Topics for Pro Tips videos are listed along the right side of the page.

·      The Reports tab is essential for keeping accurate records for reference and reconciliation. Users can simply input a custom date range with month/year information to pull up checks created within those dates, or, if needed, generate and export a comprehensive report featuring all check data, including check numbers, payee names, dates, amounts, and authorized users responsible for transactions.

·      Selecting the Add-ons tab will pull up a list of compatible software programs and services that can work in conjunction with Checkeeper for more streamlined payments and bookkeeping. Gusto, Square, or Patriot Payroll can be added to Checkeeper in order to offer a custom paycheck option; Xero or Odoo accounts can be linked to Checkeeper for those users who want to take advantage of bill-to-check conversion options by which unpaid invoices can be imported into Checkeeper and turned automatically into checks ready for printing and mailing. Checkeeper also works with other services, including QuickBooks Online and FreshBooks, to make payments and bookkeeping more efficient and to keep expenses categorized automatically.

·      The tab for Mail Settings alerts you to how many mailing credits you have for ordering your checks printed and mailed for you by Checkeeper. Use the Mail Settings page to add, adjust, and verify the correct business information and bank account numbers. Purchase more credits needed to cover the type of priority delivery method you need. (A handy calculator at the bottom of the page can guide you to the right number of credits to add.) Add your signature, optional logo, and any check voiding instructions on this page.

Checkeeper settings offer access to specialized features

Use the Settings tab to set defaults and to add custom fields to checks to assist with recording and processing. Setting options include:

·      Automatically assign check numbers

·      Mail attachment with check (for new checks created)

·      Sort registry by date created

·      Disable check backdating

·      Checks require approval

·      Enable License Barcode Scanning

Tip: Access ‘Custom Fields’ inside the Settings tab (along the top) in order to add a unique field to your check, such as customer ID, bill number, or invoice. Custom fields can be activated and deactivated as needed. Deactivated check fields will still appear in your check registry so that they can be used as search fields for previous checks that contained them.

Need more help navigating the account? Customer support is a chat away.

Checkeeper was designed with accountants and bookkeepers in mind, offering software for custom business check printing, automatic recording and storing of payment data, powerful search and reporting options, and software integrations with other services commonly used by business owners and bookkeepers for accounting, payments, and payroll.

Checkeeper is widely used by professional bookkeepers because of its unique and essential features, including:

1. Customizable check templates

Managing the varying payment needs of many different clients requires organization and the ability to offer diverse options. Checkeeper was designed with professional bookkeepers in mind because, even with checks, one size or type does not suit all. Upload an image of a preferred check design, or use one of Checkeeper’s pre-built check layouts with all the needed check elements in place for you. Edit a provided check template, if preferred, moving around elements, resizing them, and adding logos and custom check fields to aid the payment process. Make checks as unique and personalized as desired to suit different client needs.

2. Multi-client management from one dashboard

Logging into separate accounts for every different client every time a quick payment is needed is time-consuming and requires a lot of security and account maintenance. Checkeeper offers consolidated account management from a single login and dashboard. Log in to Checkeeper once, and access multiple businesses, their check templates, and their reports. Each added business incurs its own subscription and gets its own saved check templates, smart check registry, designated software add-ons, uploaded logos, and mailing settings. Run reports for each business separately, and keep all records updated and stored in one convenient location.

3. Smart check registry

Balancing and keeping organized dozens of separate check registries and financial ledgers is time-consuming and not maximally productive. Checkeeper offers a smart check registry that does all the recording of check transactions for you, eliminating the errors, as well as the extra time, involved in manual data entry. Each client business has its own check registry so that check reports and expenses are kept separate and organized.

4. Search and reporting options

Bookkeepers who need to manage separate registries per client and run spending reports frequently appreciate that Checkeeper consolidates the access to multiple business accounts without overlapping the data. Each added business gets its own check registry that can be searched according to any check field when a specific payment or series of payments needs to be located; reports can be run for any custom time frame—including the entire account history—in order to pull up a comprehensive spreadsheet containing all payment data listed on each check.

5. Software integrations

Financial management professionals often use more than one service for various accounting, payment, and payroll operations, and Checkeeper works compatibly with many of them. Link Checkeeper to QuickBooks Online or another compatible accounting software to have check data synced and expenses categorized automatically; connect Checkeeper to Square, Gusto, or Patriot Payroll for paycheck processing and for importing the payment data for those employees who are paid by paper check. Connect Checkeeper to your Odoo or Xero account to access bill-to-check conversion features by which information from unpaid invoices in one account can be directly imported into Checkeeper to have a payment check automatically generated with all fields filled in for you. Log in to your Checkeeper account to learn about these features and other compatible software services with which Checkeeper integrates.

6. Remote access

Managing payments for many clients from afar means that reliable remote services are imperative. Checkeeper is online, cloud-based, and mobile, so your account travels with you while your records are automatically recorded and stored, accessible from wherever you live, work, or travel. Use one Checkeeper account to access all your client check templates and registries, and issue payments on demand from anywhere. Order checks printed and mailed on behalf of clients remotely, and all the supplies are provided for you along with automatic transaction recording in the smart check registry.

7. Multi-user access

When you need to delegate some work or be added to a Checkeeper account that already exists, Checkeeper makes multi-user permission settings simple and streamlined. Add authorized users to a single Checkeeper account so that multiple people can issue payments, order payments mailed, or approve payments before they go out. Account holders (“super users”) can limit the user permissions to only designated features, if needed, and change, limit, or revoke them when needed.

Checkeeper offers streamlined account management for professional bookkeepers who have many client payments to issue and manage at once.

Checkeepers can take some additional measures to keep their accounts secure and their payment histories private. For an optimal experience, check out some additional security features users can exercise inside their Checkeeper accounts:

User permission settings

User permission settings allow Checkeeper account holders to authorize additional people to print and/or mail check payments and to maintain oversight regarding who is in the account. User permission settings can be set to allow only designated features so that account holders can control which actions others can take inside the account. Those settings can be expanded, limited, or revoked at any time by account super users. List the names and email addresses of users you wish to authorize inside the account Administration, and Checkeeper will send each person a secure link to initiate authorization.

Approval requirement

Want an extra layer of security after authorizing an employee, partner, or remote bookkeeper to access the Checkeeper account? Account owners can add an approval requirement so that a final authorization is required before a check payment can go out.

Double-authentication requirement

Checkeeper follows multiple security protocols, providing accounts that are password-protected and which take advantage of the same level of data encryption that banks use. Like many online services, Checkeeper also offers a double-authentication login for those who want the extra security that comes with verifying a user before opening account access.

Financial reports for greater accountability

Checkeeper accounts come with an online, searchable check registry that records and stores all check details for you. Reports run through Checkeeper are comprehensive, listing not only the recorded payment data, but also the authorized user who initiated the check and the date and time of check creation. This gives account holders the extra assurance of accountability and transparency among all users.

Check mailing with tracking options

Checkeeper offers check mailing services, including four priority delivery methods for those users who want their checks printed and mailed for them. Create the checks you wish to have sent, or upload a file with payment data if there are many checks you need generated at once, and select your delivery preference. Priority Mail, Next-Day Air, and Second-Day Air all offer tracking options for greater security and monitoring for those payments whose timing and custody you want to oversee.

Print only the checks you need

While you can use Checkeeper to print as many blank, ready-to-use checks as you choose, a more secure option is to print only the checks you need that day. Leaving blank business checks on desks or in drawers can compromise security, open your account to fraudulent use, and needlessly expose sensitive bank information to unauthorized users. Checkeeper’s print-on-demand feature means that you don’t have to carry or store blank, ready-to-use business checks in order to issue payments on demand. Print what you need imminently, or have Checkeeper do it for you.

Checkeeper does not touch or move users’ money

Unlike services that go into your bank account or transfer your funds into a separate fund for holding, Checkeeper leaves users’ money in their own hands. The Checkeeper template prints bank account and routing numbers exactly as they are input by users (automatically formatted in the MICR font that is necessary for bank processing), and those numbers can be changed when users open additional accounts or change banks altogether. Checkeeper keeps users in control of their own funds and does not charge separate service fees, convenience fees, or heavy-usage fees so that users are never surprised by unexpected charges.

Five red flags to look out for when researching online check printing software services:

1.    Lack of clear security features

An online check provider should be clear about security protocols and account protection that users can expect. In addition to password protection, accounts should offer double-authentication, secure data encryption, and approval settings that allow users to monitor account usage. Making sure that a service is HIPAA compliant is important for medical and healthcare-related businesses so that client information is kept confidential. It is also advisable to be wary about services that go into your checking account or move your money.

2.    Limitations on checks printed

While some check templates can be found online, not all sites offer quality features and services. Checkeeper offers unlimited checks printed all month long so that users never have to worry about added fees, overage charges, or having to move to a higher pricing tier. Print a few checks one month for routine bill payments, and then print many checks another month when payment needs are higher. The Checkeeper software offers unlimited saved check templates, as well, so that users can create and design different check styles for different kinds of payment needs.

3.    Complicated downloads and software maintenance

Checkeeper is cloud-based and mobile, so it goes wherever a user goes and does not require any specialty equipment or supplies. Downloads that are device-specific can only be accessed by one person at a time, and only on the designated device that may or may not travel well. Checkeeper can be accessed by multiple authorized users simultaneously, with all data updated in real time. Checkeeper provides all the site maintenance, security, updating, and support, so that no IT expertise is needed from users.

4.    Services without mailing options

Printing custom business checks from your home or office offers convenience and immediacy that benefits business owners and professionals whenever a payment is imminently due. However, there are likely times when you are out of town, away from your printer, or low on time or supplies, and having someone else print and mail your checks offers an important convenience not available with other payment services. Checkeeper offers not only custom check printing, but custom check mailing, as well, and can have your needed payment checks printed and mailed before the end of the standard business day. Input the payment information or upload a CSV file containing the data for multiple checks at once, and select the priority delivery method of choice to have your checks printed and mailed by Checkeeper, with all the supplies provided. If you have unpaid invoices in an Odoo or Xero account, import them directly into Checkeeper to have payment checks generated automatically with all the fields filled in for you and all the information automatically recorded and stored in the smart check registry.

5.    High prices and hidden fees

While many payment options are available to businesses and bookkeepers, many of them come with service and convenience fees that can add up over time. Checks are still a common and trusted way for businesses to transact funds, as billions of checks travel through the mail each year. Checkeeper offers unlimited check printing without hidden fees, service charges, pricing tiers, or upcharges for bonus features. All features of unlimited check printing are included in the subscription, and low-cost mailing credits can be added to the account at any time. Pricing is upfront, a free trial gets new users started, and accounts can be canceled anytime without penalty.

Checkeeper makes paying bills faster and easier than ever before by issuing custom checks on demand, offering mailing services for those checks that need to go out today, and featuring direct bill-to-check conversion options inside the account that allow users to turn an unpaid invoice into a check payment automatically.

Consider some reasons to review incoming invoices before issuing a fast payment:

Prevent overcharging

Reviewing statements and bills upon receipt helps to ensure that you aren’t being overcharged. Comparing your statements to your written estimates, contracts, or other service documents is advised for ascertaining that actual charges match the agreed-upon amounts.

Ascertain services were received

Avoid paying for services and products you either didn’t order or haven’t yet received by going over invoices carefully. Matching invoice listings with in-house records and orders assures that products and services match orders and have been delivered.

Verify that previous payments were credited

Time and processing delays, as well as entry errors, can cause accounts to become improperly credited. Users can avoid inadvertent overpayments and duplicate payments by making sure that old payments are reflected before issuing new ones.

Spot unauthorized charges

Fraud costs businesses billions of dollars per year. While most vendors, suppliers, companies, and clients you routinely do business with are trustworthy and accountable, you can reduce the opportunities for mistakes and purposeful abuse by making sure to review each billing invoice carefully and following up on any questionable charges.

Match charges and expenses to your own records

Bank reconciliation and account management are much simpler and take less time when you have been regularly reviewing invoices and tracking and documenting your expenses. Going over your billing statements each time they are received keeps your own in-house records up to date, and it alerts your quickly when your own records do not match up with billing statements so that you can deduce where the error or oversight is occurring.

Reduce late fees and penalties

Charges incurred for bills paid past their due date are unnecessary and wasteful. Neglected and disorganized bookkeeping can lead to bills going unpaid for too long, and can rack up late fees or interest charges that can become difficult to reduce or erase later, and they can eventually impact your credit. Setting a schedule to go over incoming invoices each week or month allows users to be more dedicated and disciplined so that payments can be issued on time.

Online check printing keeps bills paid on time and accurately

Checkeeper helps busy professionals manage their bills by offering on-demand, printable checks that can be generated from anywhere. Print as many checks as needed, when needed, to issue prompt payments and avoid late fees and penalty charges. When you are out of town—or out of time—order your checks printed and mailed for you. Check orders placed before 4pm EST can be in the mail by the end of the business day according to the speed and tracking option selected.

Checkeeper can work with invoices for issuing prompt payment

After reviewing your invoices to ascertain accuracy, take advantage of Checkeeper’s bill-to-check conversion feature that allows users to link compatible accounts in order to have data from unpaid invoices imported directly into Checkeeper for automated check conversion. Check fields will be populated automatically with the appropriate information, and payments due to the same vendor can be consolidated into a single check payment with attached invoice table that breaks down the total.

Other benefits of online check printing for paying bills include:

·     Custom business checks with color business logo

·     Custom fields that can be added to checks to aid processing and recording

·     Automatic recording of payment data in a smart check registry

·     Bill-to-check conversion features that save time and improve accuracy

·     Mailing options and complete check printing and mailing outsourcing services

Checkeeper prints and mails thousands of checks each week and can take on any sized order of checks for customer refunds, rebates, legal settlement payouts, reimbursements, or other mass payment types. What Checkeeper offers in high-volume check mailing services:

A custom quote

Checkeeper processes large check orders into the thousands. Call or email Checkeeper directly to get a custom quote and turnaround time for a one-time, high-volume order that needs to be processed and delivered promptly. Obtain simple instructions for uploading a CSV file and getting the high-volume order started. Checkeeper provides everything needed, including customer support for complicated orders.

Automating software

Having to manually enter payment data for each customer rebate or refund check is a time-consuming and inefficient way to handle a high-volume payment order. Checkeeper accounts allow simple importing of files containing payment data so that checks can be generated quickly and efficiently, and with reduced opportunity for errors, omissions, or typos. Once your file is uploaded into the account, Checkeeper can do the rest. Payment data is automatically recorded and stored in an online registry for later review, verification, and reconciliation.

Enhanced professionalism and security

Checks generated hastily in-house cannot convey the professionalism that custom business checks printed and mailed by Checkeeper can offer. Checkeeper prints thousands of checks each week, and has all the equipment and supplies to get a high-volume check order processed with expedience, professionalism, and uniformity. Custom checks mailed out by Checkeeper can contain the company logo, for better branding, and they will be printed on high-quality check stock in the MICR ink that bank computers recognize, enhancing both security and professionalism. Checkeeper provides all the supplies, as well as account security, site maintenance, and customer support. Checkeeper is compliant with HIPAA, GDPR, and Soc II practices and uses the same level of encryption that banks use.

All the supplies provided

Checkeeper is the preferred provider of custom check printing and mailing because Checkeeper can take all the work off your desk quickly, providing all the supplies (and time) needed. Checkeeper mailing services eliminate the need for business owners to purchase and store the envelopes, stamps, printer toners, and boxes of check stock required for a high-volume check order. Checkeeper prints checks on high-quality check stock, using higher-efficiency printers and equipment than most offices have access to, and checks are mailed in #10 secure business envelopes for added professionalism and security.

Checkeeper high-volume check printing and mailing outsourcing services offer clients:

·       Easy importing of payment data

·       Automating software designed to eliminate errors

·       Integration with accounting software, including QuickBooks Online, Gusto, Square, FreshBooks, Xero, and more

·       Substantial savings of time and money

·       Attachments included, if needed

·       Automatic recording of check details in an online, searchable registry

·       Enhanced professionalism and security

·       Customer support for custom orders and assistance obtaining customer payment data

·       HIPAA and GDPR compliance

·       Satisfied customers who receive their rebate/refund checks promptly

Many types of offices use Checkeeper to handle their high-volume payments, including law firms, medical offices, small businesses, bookkeeping businesses, and other companies facing a large order of client and customer payments needed to go out promptly and efficiently.

Three things that business owners gain by switching from personal checks to custom, business checks through online check printing:

Professionalism

While some starting business owners, solopreneurs, and people running a side gig may use personal checks at first to fund some of their overhead or inventory, reliance on personal checks for business purposes is not recommended. Personal checks, typically handwritten and generic, do not convey the level of professionalism that clients should ideally associate with a business. Opening a separate checking account specifically designated to the business simplifies account management, and it allows business expenses to be kept separate from personal ones. Custom business checks can be printed on demand through online check printing software, which allows uploading of custom logos and other design images to make checks unique and professional. Checkeeper offers custom business check printing for businesses of all sizes and types, and optional mailing services are available, as well, to give payments that optimal level of professionalism that customers and affiliates associate with financial success, seriousness, and quality.

Easier expense tracking

Blending personal and business funds together will make it difficult later to separate out business expenses for reimbursement, tax purposes, budgeting, and planning. Sorting through pages of bank statements, credit card statements, check registries, and other financial documents in order to pull out each and every business expense is not an efficient use of your time, and it is a process highly prone to oversight. Checkeeper offers online check templates for designing and printing custom business checks for businesses with automatic recording in a smart check registry that keeps all expenses clearly delineated.

Customized payment and bookkeeping features

Customization is becoming increasingly important in small business tools, as AI and cloud-based tools can give business owners and bookkeepers access to highly specific features and setups that are customized and uniquely pertinent to the ways in which they prefer to work. Online check printing through Checkeeper allows your payments—and the process for recording them—to be more unique and customized to suit your business’s particular needs and marketing preferences.

·      Add attachments

Checkeeper prints checks on any check layout users choose: check-on-bottom, top, or middle placement, and it can print attachments and documentation to accommodate the format. Checkeeper also prints paychecks with attached pay stubs for companies with employees or remote workers paid by paper check.

·      Add custom check fields

Checkeepers can design their checks to accommodate their bookkeeping and recording processes, as well as their style preferences. Add a custom check element to supplement or replace the memo, such as customer ID or invoice number, to assist with your own in-house records. Custom check elements also give users an additional search criterion to use when they need to track down a payment. Search all your records in your check registry using your custom check field in order to pull up an organized list that is custom-suited to help with recording and reporting.

Checkeeper keeps personal and business checks and reports separate

Having a separate Checkeeper subscription for your business—and for each business you run or manage payments for—allows you to have separate reporting features so that there is no overlap with personal reports or reports for other businesses. Add as many separate accounts to a single Checkeeper login and account page, and go back and forth among them. When it is time to print out or download a comprehensive report of the business check spending for the quarter or year, the report will be separate from personal spending, allowing greater convenience as well as accuracy to the reviewing, reconciling, and tax preparation processes.

Checkeeper offers cloud-based tools that expedite the process of paying and recording expenses. Online check printing and mailing through Checkeeper helps business owners manage payments and expense records by enabling users to:

Pay bills more expediently

While business owners want to hold their money for as long as possible, issuing payments too late costs more than it’s worth. Late fees, penalties, and interest charges—as well as poor relationships with vendors—will result from habitually late payments, and payment issuers get nothing from paying those extra fees. Online check printing helps issue payments on time and also at the speed of users’ choosing. Print checks on demand when you need them to send out from your office, or order checks printed and mailed by Checkeeper according to the delivery method you select. Overnight and Second-Day Air are good options if a payment is imminently due or time-sensitive, while Priority Mail and standard USPS methods take a little more time and may be preferred for routine, non-urgent payments that don’t need tracking or custom handling.

Promote the business without extra cost

Online check printing enables users to take advantage of branding opportunities by customizing business checks to match other marketing material and better promote the business. Scan and upload a color business logo to place on each check to reinforce the brand in the minds of every vendor, company, employee, client, and affiliate to whom payment is issued. Checkeeper offers a suite of customization options so that each business's checks are unique and designed to match other marketing and communication documents.

Automate the check recording

Checkeeper offers an online check registry that makes tracking expenses faster and easier than ever before. The smart check registry:

·      Records payment data automatically so that no check is inadvertently omitted, duplicated, or misrecorded

·      Offers searchability according to any check field, making it easy to locate a specific payment. You only need to recall one check field in order to pull up a list of relevant payments that can then be further narrowed down.

·      Offers comprehensive reporting features that allow whole lists of expenses paid to be pulled up instantly. Input a date range to obtain details about payments made for the month, quarter, year, or any custom time frame; run a report covering the entire history of the account to get complete details about checks issued, including authorized user who initiated each check and the date/time of check creation.

Work with accounting and payroll software

Checkeeper integrates with many widely-used software services for small business to assist the bookkeeping, accounting, payments, and payroll. Expense tracking is much easier when items are recorded and synced in multiple places at once, automatically, without requiring additional manual data entry. Link Checkeeper to QuickBooks Online, FreshBooks, Gusto, Square, or other compatible services to add a custom check option and get the most out of automating and recording features. Link Checkeeper to an Odoo or Xero account to import unpaid invoices directly and have payment checks generated automatically, with all relevant check fields filled in for you with the data. Payments due to the same vendor can be consolidated into a single check with an attached invoice table that breaks down the total. Online videos and in-account tutorials can walk new users through ways to use software add-ons with Checkeeper so that payments can be issued promptly and data can be recorded accurately for optimally-efficient expense tracking and account reconciling.

Checkeeper has helped thousands of small business owners and professionals manage and issue payments for many things summer businesses are likely to need: supplies, inventory, short-term leases for vehicles or equipment, rental space, refunds to customers, reimbursements, paychecks, and other important payments that can be paid by check.

Adopt the right online tools

Online tools that can assist seasonal and summer businesses are available to help busy entrepreneurs save time and streamline multiple bookkeeping and administrative tasks at once. Software and services that are cloud-based can assist with accounting and payroll, as well as issuing and recording payments issued. It is not always economical for seasonal and side businesses to invest in IT hires or expensive equipment and downloads. Online check printing and mailing is one of those services that can be handled with affordable software that aids financial management and offers custom business checks printed and mailed on demand.

Checkeeper can assist summer businesses because online check printing:

·      Helps reinforce the brand

Adding a custom, color logo to checks shows that they are professional, not personal, and it creates a brand reinforcement opportunity. The Checkeeper template editor can help turn standard checks into professional-quality business checks that work in coordination with other marketing materials.

·      Offers a variable and unlimited number of checks

Checkeeper does not put limits on monthly usage, so summer business owners can be assured they will never incur overage charges during their busy seasons. Print a few checks when business is slow, and then print many when the summer is in swing and you have many more suppliers, insurers, equipment and spaces leases, and employees to pay. One subscription covers unlimited usage.

·      Provides remote access

A lot of summer businesses offer outdoor services and activities, requiring owners to spend much of the working day at a beach, pool, golf course, park, boardwalk, camp, or in clients’ homes and yards. Checkeeper is ideal for busy professionals who move around during the day or don’t have a single back-office space to work out of. Checkeeper accounts are free to create, free to try, and they go where you do: accounts are remote, mobile, and cloud-based so that they can travel light. Check mailing services make it easy to issue fast payments without requiring printing and mailing supplies.

·      Reduces paper waste with online storage

Despite all the online payment options available, there are times when a paper check is the most secure, expedient, or practical way to issue a payment. Checkeeper offers an online check registry so that check payments and reports are available from users’ devices, and transactions do not need to be written down in paper registries. Checkeeper also offers direct bill-to-check conversion features (with compatible software services) so that unpaid invoices can be turned directly into check payments with nothing extra to print out. Payments due to the same vendor are automatically consolidated into a single check with attached invoice table so that the least amount of paper waste is generated.

·      Keeps overhead low

Summer business owners often have to invest heavily in the equipment and supplies needed to run their companies; most don’t want to add to the costs with pricey equipment and services that are not essential. Online check printing works with the items most people already have, including a mobile device, a standard office printer, and paper. Don’t have regular access to a printer, or don’t want to store paper and envelopes in an already-limited space? Checkeeper will print and mail checks for you so that no additional items or supplies are necessary.

·      Pays part-time, seasonal employees

Many companies use Checkeeper to handle payroll for them. Checkeeper can work as a stand-alone service to print paychecks (with pay stubs) for all employees on site, or it can be used as an add-on to payroll services, like Gusto or Square, to add a custom paycheck option for only those employees paid by paper check. Checkeeper can also print and mail checks to freelance or part-year workers, as well, mailing them directly to their homes or offices according to the priority delivery speed of choice.

1.   Customization options

Pre-ordered, pre-printed checks cannot offer the on-demand customization options that online check printing can offer. Upload an image of your preferred check into your Checkeeper account, or select a pre-built template from the Checkeeper menu, and move around elements to suit your look. Scan and upload a color business logo to add brand reinforcement to your checks, and position, resize, or replace your logo whenever needed. When you move, change banks, or open an additional checking account, simply change the information in your account to suit your new situation. Want a custom check element, like customer ID or invoice number? Add a custom check field to your options menu and then drag-drop it into place. Deactivate the custom check element when it is no longer needed, and replace it with something else, if desired. Add images and backgrounds to the account so that your checks have a custom design that can be changed and updated whenever needed without having to discard outdated or obsolete checks.

2.   Built-in security and site maintenance

Small businesses and solo operations do not always have IT expertise on hand to assist with updating and maintaining downloads and complicated software. Online check printing eliminates the need for IT expertise because all account security and site maintenance is handled for users automatically. Checkeeper makes its security protocols clear, safeguarding account access and providing HIPAA and GDPR compliance; Checkeeper uses the same level of data encryption that banks use so that clients know their financial and personal information is kept as secure as possible.

3.   Automatic recording

Checkeeper accounts come with an online smart check registry that records and stores payment data automatically so that users do not have to do it manually. Traditional checks require users to make registry entries for each check, and the occasional omission, duplication, or misrecording can throw off the accuracy of the entire registry. Online check printing takes care of the recording so that users do not have to carry around a registry or remember to record items later. Checkeeper’s smart check registry is fully searchable and can generate comprehensive reports for checks issued according to any custom time frame.

4.   Remote access

Online check printing gives users access to printable checks anywhere they work or travel. No longer do paper checkbooks and registries need to be with you in order for payments to be issued. Checkeeper software is online, cloud-based, and mobile, accessible from any standard mobile device, and it travels wherever you do. Not near a printer? Checkeeper can print and mail your checks for you and record all the data automatically for later review or verification.

5.   Mailing choices

Standard bank checks cannot mail themselves; online check printing can offer checks printed and mailed for users who need payments out from remote locations. Professionals who are out of supplies, on the road, or simply very busy turn to Checkeeper to get checks printed and mailed for them. Keeping mailing credits in your account guarantees that checks orders can be placed quickly, with most checks printed and in the mail by the end of the typical business day. Checkeeper offers four priority delivery methods, as well as tracking options, batch mailing services, and high-volume custom check processing for those businesses with more specific check needs. Checks printed and mailed by Checkeeper are automatically printed in the MICR ink that bank computers recognize, with all the payment data stored automatically in a smart check registry for later review, reconciliation, or verification.

Checkeeper offers each added business its own:

Monthly subscription

One account can take on as many subscriptions as needed to keep check templates and records separate. Register for a free Checkeeper account, and add multiple businesses to the same account page, toggling back and forth between them when payments for multiple companies need to be issued. Each subscription is month-to-month with no long-term contracts or commitments.

Saved check templates

Design and redesign your checks to suit your needs, style, and brand. Checkeeper offers pre-built check layouts for users to select and modify, or users can scan and upload an image of the check layout they currently use, making adjustments as necessary to achieve the desired look. Create and save multiple layouts inside your Checkeeper account, activating the main one that you want to be the default. Change the default activation anytime, and go back and forth among multiple check layouts for different types of payments.

Smart check registry

Run clean reports with the Checkeeper smart check registry that records and stores check payment details automatically. Each added business attains its own registry so that payment records are kept separate from each other, and reports can be run to illustrate spending histories for each individual company without overlap. Search each registry according to any check field or any custom time frame to pull up a list of relevant checks, and keep payment records for each business completely autonomous.

Uploaded logos and designs

Scan and upload a unique, color business logo to the account to place on each check relevant to that business. Logos can be edited, resized, adjusted, and repositioned when needed, and if the business changes logos altogether, simply upload the new one as a replacement. Save each business’s custom logo inside the account, and keep the design elements separate from each other so that each business has its own menu of images from which to select.

Custom check elements

Checkeeper enables users to create checks to suit their bookkeeping needs as well as their marketing needs. Add a line for customer ID or invoice number, or replace the ‘memo’ with a custom check field if this will aid your check processing and recording. Any custom check element added can now be used as a search term when you need to track down a payment or sort your reports.

Software add-ons

Different companies may use different accounting and/or payroll software to issue payments, record expenses, and run payroll. Checkeeper works with many widely-used accounting and payroll services for more streamlined and accurate bookkeeping. Each business added to the Checkeeper account can be linked to the appropriate software add-ons in order to take advantage of automatic expense categorizing, paycheck printing, and bill-to-check conversion options.

Mail settings and credits

For businesses that want their check payments printed and mailed for them, Checkeeper makes it simple. Add mailing credits directly to the Checkeeper account so that you can elect to have as many checks printed and mailed for you according to the priority delivery method of your choosing. The Checkeeper account offers four delivery speeds—three with tracking—and a handy credit calculator at the bottom of the mailing page for easy calculation of the credits needed to cover the mailing. Place an order before 4pm EST, and Checkeeper can print checks for most routine payments expediently and have them in the mail by the end of the standard business day. Each separate business has its own default mailing settings and mail credit balance so that mailing orders are debited separately and delivered according to the specified instructions; all printing and mailing supplies are provided and the payment data is recorded automatically for later review, verification, or exporting.

Have questions about Checkeeper check printing and mailing services? Have them answered here:

How do I order custom checks for printing and mailing?

Checkeeper makes ordering custom checks for printing and mailing a simple, streamlined process. Access your Checkeeper account from your preferred device, and follow the prompts to have checks printed and mailed for you. Input the check data as needed, or upload a CSV file with payment data to generate filled-in checks that Checkeeper can print and mail for you. Keep some mailing credits in your account for fast ordering and processing.

When and where can my business checks be sent?

Check orders placed before 4pm EST on a business day can be in sent out that day. Checkeeper offers four priority delivery methods to choose from, including Next-Day Air for urgent payments. Opt for tracking abilities, as well, if you need to follow the chain of custody or verify when a payment has reached its destination. Checkeeper can mail checks individually to each address that is input, or checks can be printed in a large batch and sent back directly to the office in one bundle. (This is the preferred delivery method for paychecks, as well as other checks that can be distributed on site.)

What are the benefits of outsourcing the check printing and mailing to Checkeeper?

Outsourcing to Checkeeper:

Saves time

Multi-tasking is necessary for owners of small or starting businesses, but it is not always a great way to manage financial obligations because it can lead to errors and oversights that are costly and problematic to fix later. Outsourcing some of the payment obligations can free up hours in a typical week, not only by reducing the time needed to issue payments, but also by eliminating the time needed to record them. Checkeeper offers automatic recording and storing of all payment details in an online check registry that users can review and consult for verification and account reconciliation on their own time.

Handles many checks at once

Instead of printing each check individually, have Checkeeper print and mail all of them in one batch. An uploaded file with payment data can get a multitude of checks printed efficiently and sent on their way to the addresses listed.

Automatically prints checks in MICR ink

Checks printed through Checkeeper are automatically formatted to show routing and bank account numbers in the MICR-encoded font that bank computers recognize. Checks printed at the Checkeeper fulfillment center are printed in MICR ink, as well, for added security and more efficient processing.

Reduces errors with automatic recording

Manual recording in check registries is a process prone to error; mistakes in data entry, calculation, and omission will throw off your balances and make individual transactions difficult to track down. Checkeeper offers automatic recording in a searchable online check registry that enables users to track a payment quickly, as well as run comprehensive reports listing all check spending. Checkeeper also works compatibly with other accounting and payroll software to keep payments synced across multiple platforms in real time.

Outsourcing the check printing and mailing helps save time and money, and it adds efficiency and accuracy to the bookkeeping system. Checkeeper can send checks to vendors, customers, suppliers, employees, and business affiliates, all according to the priority delivery and tracking options selected. Checks can also be customized with company logo to reinforce the brand and work in tandem with other marketing materials.

Where can I learn about other Checkeeper features?

Checkeeper is used by thousands of small business owners, bookkeepers, individuals, and busy or traveling professionals because it offers check printing software that is versatile and affordable, works with the devices and equipment you already use, and goes wherever you do. Checkeeper is also very easy to learn and adopt for check printing and mailing needs. For those times when a reminder or quick illustration is needed, Checkeepers can use the online videos, blog articles, and in-account ‘Pro Tips’ to get all the tutorials they will need.  Still have questions? Online support is available through the Checkeeper website.

Law firms

Law firms that have a large number of settlement payments to issue to many people at once can benefit from Checkeeper’s high-volume check printing and mailing services. When dozens, hundreds, or even thousands of checks are needed promptly, a call or email directly to Checkeeper can get you a custom quote and turnaround time, as well as clear instructions for uploading a file with payee names and addresses. Checkeeper does all the printing and mailing for you, and all the supplies are provided. A record of every check issued is automatically stored for you for later reviewing and verifying.

Medical offices

Businesses that specialize in healthcare and medical services need tools that safeguard personal information as much as possible. Checkeeper is data-encrypted, password-protected, and HIPAA compliant, ensuring protection of sensitive and confidential information. Healthcare offices can print checks right from the office, or order them printed and mailed on their behalf, and Checkeeper can add attachments to checks printed, including benefit explanations and other needed documentation.

Bookkeepers

Bookkeepers have been long familiar with the benefits of online check printing and mailing services for their clients, and Checkeeper was designed with them in mind. Checkeeper is ideally suited to professional bookkeepers because it can work with as many different check stocks as needed to accommodate the preferences of many clients. Checkeeper enables users to add as many businesses as necessary to a single account, and all business are accessible from a single login and dashboard. Checkeeper keeps the registries and reports for each client business completely separate so that bookkeepers can search for payments or run comprehensive reports with no overlap among clients. Checkeeper integrates with many widely-used accounting and payroll software, as well, so those clients who use a specific software can have it linked to their Checkeeper settings.

Home and office services

Professionals who offer services to clients in their homes or offices appreciate the portability and low-maintenance access only online check printing can offer. Checkeeper travels so light, users can access their accounts from the mobile device they already travel and work with. Order checks to be printed and mailed for you, even right from your vehicle, and never carry around a single supply. Checkeeper’s automatic recording means that users who spend all day on the road and in and out of various client homes do not need to worry about writing down and documenting their payment transactions.

Side businesses

If you run a side business, you may not have all the resources to devote to complex bookkeeping and custom business documents. While it is advisable to open a separate checking account for your side business in order to keep funds from overlapping with your personal money, Checkeeper can print custom business checks from multiple linked checking accounts, all from the same account login and access page. Create and save multiple check templates, and place a scanned, uploaded color business logo on only those checks that are needed for business payments. Add as many separate or side businesses to a single Checkeeper account, and each will have its own subscription, online check registry, saved check templates, designated add-ons, user permission settings, and mailing credit balance. If the side business is primarily seasonal, the number of payments that need to be issued each month is likely to vary. Checkeeper offers unlimited check printing with no minimums, no limits, and no extra charges for heavy usage or higher-tiered membership. Print a few checks one month and hundreds the next without worrying about overage charges.

Event planners

Event and wedding planners, as well as the professionals who assist them, do a lot of their main work on weekends, while the rest of the week may be typically devoted to administrative and bookkeeping work, as well as attracting new clients. Event planners and event professionals also move around a lot from location to location and don’t always have a single office space from which to get everything done. Checkeeper requires no special equipment and travels light so that users can access their accounts from any location. Checkeeper enables users to order their checks printed and mailed right from their device while working, traveling, or even in their vehicle, and Checkeeper can have checks printed and mailed for them, typically by the end of the same business day.