Payroll is due

Checkeeper helps businesses run payroll and issue paychecks for some employees or all. Upload a payroll CSV file into Checkeeper to have paychecks and pay stubs generated for your employees. If you’d rather Checkeeper handle it, order your paychecks printed and delivered back to the office via Next-Day Air in one batch. This is the most convenient, expedient, and economical way to get paychecks in the hands of employees onsite. If you have remote employees or contracted workers to pay, Checkeeper can print those paychecks separately and mail them to individual addresses. Small businesses that use Gusto, Square, or Patriot Payroll can link Checkeeper to their accounts to add a custom check option to payroll methods and have all data updated and synced in multiple platforms at once.

Bill due dates are imminent

When unpaid invoices start piling up and due dates are varied and hard to keep track of, Checkeeper printing and mailing services offer the solution. Import unpaid invoices stored in an Odoo or Xero account directly into Checkeeper, or upload a CSV file from your computer with the payment information, and Checkeeper will generate a batch of checks with information filled in for you. Select your delivery speed to suit the urgency, and check payments can be in the mail by the end of the business day.

A sensitive payment requires tracking

Most routine bill payments travel safely through standard USPS, but when special handling is needed for large or more time-sensitive payments, Checkeeper offers a delivery method to suit the occasion. In addition to standard First-Class Mail, Checkeeper also offers Priority Mail, Second-Day Air delivery, and Next-Day Air delivery, each of which comes with a tracking number so that users can trace the chain of custody and ensure timely, accurate delivery.

Ordered checks have still not arrived

The moment most people order new checks is the moment they realize they need a check. Checks ordered through banks and third parties typically take days to arrive, even as creditors, vendors, and employees await their payment. Users who are out of checks entirely can have their payments made for them through Checkeeper check printing and mailing services that will put payment checks in the mail the day they are ordered, and they can bridge the gap until your business checks arrive. Input checking account and routing numbers directly into the chosen check template, and Checkeeper will automatically reformat them in the MICR font that bank computers require for processing.

Upcoming out-of-town travel means you won’t be able to issue payments yourself

Checkeeper check printing and mailing services frequently serve professionals and individuals who are away from their homes and offices for extended periods by keeping their bills, credit payments, and rent up to date. Late payments often incur penalty charges, and there is no need to risk extraneous fees when Checkeeper can have all the needed checks in the mail the day they are ordered. Search the check registry for a previous payment if you need to be reminded of an address or amount needed for an upcoming, recurring payment. Create the needed checks, and select your priority delivery speed. All the check details are automatically recorded so that you don’t need to carry physical checkbooks and registries when you travel.

Checkeeper provides users as secure and confidential an experience as possible without compromising convenience and customization. Checkeeper adheres to account security protocols outlined on the site to ensure users privacy and account protection. Checkeeper accounts are password-protected, with double-authentication sign-in options, and they use the same level of data encryption banks use. Checkeeper is also SOC II and HIPAA compliant, allowing businesses of any kind to take advantage of online check printing and mailing without compromising security or confidentiality.

Checkeepers can add enhanced security features to their accounts:

Add a double-authentication requirement

Checkeeper accounts are automatically password-protected and encrypted, but many users who want an extra layer of security and oversight activate the double-authentication requirement at the point of login so that their account access can be additionally verified.

Set user permissions to limit access to the account

Checkeeper account holders can exercise user permission settings in order to authorize additional people, including bookkeepers, to print and mail check payments on the company’s behalf.  User permission settings can be set to allow only designated features and/or require final approval so that account holders can maintain control over payments issued. To set user permissions, add names and email addresses of new users to the administration page, and  Checkeeper will send each person a secure link to complete their account access.

Add an approval requirement for greater oversight

To gain that extra layer of security after authorizing additional users to the account, add an approval requirement that allows you to maintain the final authorizing judgement over each payment before it is printed or mailed. This feature allows account holders to share the work without compromising the security and oversight.

Run comprehensive financial reports

When users need to track spending or review payments, Checkeeper offers unlimited reporting features that can generate comprehensive listings of all payment data for any date range. Checkeeper reports list the information for each check field on each check, as well as the authorized user responsible for creating the check and the date and time of check printing, providing an extra layer of accountability and transparency for account holders who have multiple authorized users accessing check payments.

Print only the checks you need that day

Storing blank, ready-to-use business checks in drawers and cabinets is not preferred or advised when security matters. Blank business checks are vulnerable to theft and misuse, and they expose your account numbers and checking account balance for indiscriminate viewing. Checkeeper prints checks on demand, specifically when users need them, so there is no need to have multiple blank checks lying around or viewable by unauthorized people.

Use check mailing services with tracking for better traceability

Checkeeper offers four priority delivery methods for those users who want their checks printed and mailed for them. Three options include tracking and faster delivery speed so that users can get more urgent payment checks out promptly and oversee the chain of custody to make sure their check payments are delivered in a timely manner. Import check information into your layout, or upload an entire file if you have many checks to issue at once, and Checkeeper will print and mail them all, typically with same-business day mailing.

Checkeeper keeps account owners in control of their own funds. Checkeeper:

·      Does not go into users’ checking accounts

·      Does not move users’ funds into a separate account to issue payments

·      Automatically reformats bank account and routing numbers in the MICR font bank computers recognize

·      Does not charge separate service or convenience fees

·      Offers unlimited checks and linked checking accounts for one predictable monthly fee

·      Offers security and account protections as listed on the website

1.    Authorize user permissions and dual approval for better workflow

When you need to add an employee, partner, or remote bookkeeper to your payment accounts, Checkeeper keeps it simple, adding users while still keeping account holders in control. Add the names and email addresses of employees to authorize, and Checkeeper will email them a secure link to initiate the setup. Account holders can limit the authorized access to only designated features, and they can maintain oversight into each person’s account usage. Remote access and real-time updates keep everyone on the same page so that payments are issued and recorded as quickly and efficiently as possible. Add an approval requirement if you want to give a final OK before a payment is printed or mailed.

2.    Add custom check elements specific to your efficiency needs

Checkeeper checks already contain all the fields needed to issue a viable check for payment. However, the customization options enable users to edit check elements, move them, resize them, or add new ones to aid bookkeeping and processing. Checkeepers can add a customer ID, invoice number, or other identifying mark to supplement or to replace the memo line. These elements can be helpful for aligning with in-house records and for giving users another search term to use for tracking expenses and running reports.

3.    Integrate check data into accounting software to reduce paperwork and data entry

Checkeeper works as a stand-alone service for many companies to print and mail all their needed payments on demand. For those companies that already use an accounting or payroll software service—like QuickBooks Online, Gusto, FreshBooks, Square, Xero, or others—Checkeeper can work compatibly to add a custom check option to other payment methods and keep the check data recorded in both Checkeeper and the accounting platform. This reduces the need for manual data entry into multiple places and cuts down on typos, omissions, and entry errors while enabling a more efficient and streamlined system.

4.    Automatically convert unpaid bills into check payments for immediate mailing

To acquire faster, smoother processing of checks, with less paperwork and paper waste, many users take advantage of Checkeeper’s bill-to-check conversion feature that links Checkeeper to an Odoo or Xero account. Linking the accounts allows data from unpaid invoices to be directly imported into Checkeeper in order to have a payment check automatically generated, with all fields filled in for the payor. Multiple payments due to the same payee can be consolidated into a single check with an attached invoice table that breaks down the total, reducing paperwork and aiding the processing. The payment data is reflected and updated in both applications for maximum efficiency.

5.    Record and store check data automatically

Manual data entry, especially in multiple platforms at once, is a process prone to error and is not the most efficient use of time. With Checkeeper, the details of each check are automatically recorded and stored so that checks created can be called up instantly. Search the registry according to any check field, including custom fields you add yourself, and pull up a list of all checks that fit the criteria. Run reports when you need a more comprehensive list of all check details for payments issued within any custom time frame.

6.    Run payroll

Checkeeper prints paychecks for busy offices. Order one, a few, or all your payroll checks to be printed and mailed by Checkeeper, and they can be delivered back to the office via Next-Day Air in one convenient and economical bundle. Connect Checkeeper to Square, Gusto, or Patriot Payroll if you want check data automatically updated and imported in those programs, as well.

7.    Use check mailing services

Taking advantage of Checkeeper check printing and mailing outsourcing options allows busy professionals to save time as well as the money spent on purchasing and stocking supplies. Select one of four priority delivery methods to suit the urgency and tracking needs of the payment; check orders placed before 4pm EST can be in the mail by the end of the business day. Keeping a mailing credit balance in your Checkeeper account saves time later when you need to get an order printed and out for quick delivery.

On-demand printed checks offer what conventional paper checks cannot, including:

Customization and professionalism

Checks look more professional when they can be customized and can contain a color business logo to go with other marketing and payment material that a company sends out. Online check printing services can offer unlimited choices in check design, including the layout of the check, the top, middle, or bottom placement of the check on the document, the design images placed on the check, and any custom elements that users wish to add.

Editing and updating checks in real time

When you change your bank or contact information, Checkeeper enables real-time updates to your checks, too. Instead of having to discard boxes of unusable checks because the account numbers or other fields are obsolete, opt for online check printing that allows users to go into their check layouts at anytime and make the necessary changes. When you change your logo or check design, update those changes easily, too, and even delete an entire layout altogether when you want a brand-new look.

Recording and reporting

Checks written from bank-issued checkbooks do not record themselves; they rely on users to remember and write down each transaction—a process highly prone to mistake and omission, which results in inaccuracies and the potential for an overdrawn checking account. Checkeeper accounts come with automated smart check registries that do all the recording and remembering so that users don’t have to. Each check detail is saved in your smart check registry, which is searchable on demand according to any check field or any custom date range. The Checkeeper reporting feature allows users to run comprehensive reports that detail every check created in the time frame chosen, and allows faster expense tracking, budget revision, bank reconciliation, and tax preparation—and all with far fewer errors than traditional check recording can offer.

Check printing and mailing outsourcing

Checkeeper keeps bills paid for busy professionals who are moving around, out of supplies, away from a printer, or simply too busy to attend to all the bookkeeping duties. Standard handwritten checks cannot write themselves, nor can they mail themselves, but online check printing makes both of those possible. Input the payment information into a preferred check layout, or import an entire file when you need multiple checks issued quickly, and select your priority delivery speed to have Checkeeper do the rest. Checkeeper prints checks in the MICR ink for added security and more efficient processing. Keeping some mail credits in your account saves time later when you want a quick payment to go out. Have a high-volume order? Checkeeper does that too and can take all the work off your desk. A call or email gets you a custom quote and turnaround time to get hundreds or thousands of check payments issued promptly and accurately.

Remote access

Traditional paper checks cannot be accessed or issued from a distance. Checkeeper’s software is online and cloud-based, so it goes where you do, and accounts can be accessed from any mobile device users work or travel with. No checkbooks, registries, or ledgers need to be with you, and if you are not near a printer, checks can be ordered to be printed and mailed on your behalf, with no supplies needed from you at all.

Checkeeper serves professionals for both business and personal use. Benefits of Checkeeper for personal checks and financial management include these:

Checkeeper travels where you do

Very few people stay in one place for long, either to live or work. As more professionals choose careers whose job takes them out of town, to several towns in a day, or requires them to move every few years, the need for remotely-accessible professional tools increases. Young entrepreneurs, college students, retirees, and traveling professionals change jobs or addresses frequently, and they don’t prefer to carry checkbooks and registries around with them even though there are times when a physical check is preferred or required for payment. Checkeeper is mobile and cloud-based, it can be accessed from your mobile device of choice, and it goes wherever you do. Use the printer and paper of your preference, or order checks printed and mailed for you and never buy another printing or mailing supply again in order to get bill payments issued fast.

Checkeeper checks can be updated or revised whenever your address or bank changes

Who stays in one place anymore? Professionals, especially young professionals move around, change jobs, travel for both business and pleasure, and they use remote tools to stay connected and efficient from wherever they happen to be living, working, or traveling. Every time you move or change banks, you need new checks—unless you use online check printing, which enables on-demand updates and edits to checks before they are printed. Change contact information, change banks, or open a secondary account, and update all the information accordingly right in your Checkeeper account; no more wasted or outdated checks with the wrong information for individuals who use online check printing for their payments.

Checkeeper allows users to link multiple checking accounts

Multiple checking accounts no longer has to mean multiple checkbooks and separate check registries. Interested individuals can register for Checkeeper (free for two weeks) and then link all their checking accounts.  The Checkeeper software prints bank account and routing numbers along the bottom of the check exactly as they are input, except reformatted in the MICR font that bank computers recognize. Checks ordered to be printed and mailed by Checkeeper are printed in MICR ink, as well, for added security and more efficient processing. Checkeepers who change banks or open additional checking accounts can create new checks with the updated information.

Checkeeper does the recording and organizing for you

Checkeeper takes the hassle and the time out of routine financial management and personal bookkeeping.  The smart check registry inside the Checkeeper account records and stores check details for you so that users don’t have to remember, write down, or enter check transactions into a check registry. Search the online registry from anywhere when you need to track a payment or run a report. Automatic registry recording means fewer errors and omissions.

Checkeeper will mail your checks for you

Checks are a secure, familiar, universally-accepted way to pay most bills, but they don’t mail themselves, and busy people sometimes forget to get a payment in the mail until the last minute. Checkeeper offers complete check printing and mailing for users so that when they are on vacation, traveling for work, or in the midst of a move, their payments are not delayed. Choose from one of four priority delivery methods to suit the speed and tracking options needed; check orders placed before 4pm EST can be in the mail that same business day. Checks printed and mailed by Checkeeper are automatically recorded and stored in a user’s smart check registry so that a record is available to them from anywhere.

In a payment emergency?

Checkeeper has stepped in to continue issuing payments and running payroll for companies who have faced unexpected disruptions or delays to their usual systems. Checkeeper is easy to learn, fast to adopt, free to try, and it offers a custom check service that can be used for as long or short a term as needed with no contract or commitment required. Checkeeper has been the most recommended replacement in several unexpected payment emergencies, including these situations that business owners sometimes face:

Abrupt discontinuation of a check-printing product

New products are introduced all the time for aiding small business administrative and financial management; unfortunately, products are also discontinued from time to time, leaving loyal users in search of a fast replacement. Users of outdated or discontinued check products choose Checkeeper over and over to step in when a custom check option is needed. Virtually all businesses use checks at some point, and Checkeeper can be adopted quickly, easily, and with no supplies needed so that users left in sudden need can keep paychecks and payment checks going.

Temporary shutdowns of financial institution due to a security breach

Several large and medium-sized banks have suffered temporary security breaches over the last few years, and while their services were eventually resumed, clients were left in the interim to find new ways to keep the payments going. Checkeeper stepped in for many companies on such occasions to serve as a short-term or long-term solution to keeping payroll going for companies who were dependent on automating systems that had to be shut down. Adopt Checkeeper quickly and run as many payroll cycles as needed before transitioning back to the original system. Employees expect to be paid on time, regardless of unexpected disruptions, and Checkeeper makes it possible to print and mail paychecks to and for the entire staff—with pay stubs included and with all data recorded automatically—until a regular payroll system is up and running.

Rapid expansion of staff due to company growth

When you only need a few paychecks for a small payroll, Checkeeper makes on-demand printing of checks and pay stubs a simple and fast process. However, business owners who are expanding and hiring sometimes find themselves with rapidly growing payroll needs that can become difficult to keep up with. Employees are entitled to on-time payment, and Checkeeper can take over the payroll duties so that busy business owners don’t have to think about it. Order paychecks for the entire staff printed and sent back to the office, or connect Checkeeper to a compatible payroll software to add a paycheck option to other payroll methods, and have data synced and updated in both platforms automatically. Checkeeper works with Gusto, as well as several other popular payroll software services to handle paychecks for employees.

Sudden realization that you are out of checks and cannot wait for a bank order

Waiting for bank checks to arrive may not seem like an emergency, except when you realize you need to issue a check payment immediately but don’t have the means to do it. Late fees for overdue payments and service charges for online payment methods can add up over time, and they are not necessary to incur when you can use custom check printing that is available on demand. If you are waiting for your ordered checks to arrive—or you are tired of ordering checks at all—opt for online check printing through Checkeeper, and use it for the quick term or for forever as your default payment method.

Checkeeper offers unique benefits in a payment emergency

Checkeeper works in all kinds of urgent situations because the check-printing software can be:

· Adopted for as long or short as needed

· Started right away

· Simple to learn and navigate

· Tried for free

· Used to run reports so that at the end of the trial so that you have a complete record of all checks created during the interim

· Used for both payroll and for routine bill payments

· Combined with check mailing services for complete check printing and mailing outsourcing

· Used for high-volume check printing and mailing for companies that need to send out many checks at once (for rebates, refunds, settlements, reimbursements, and other high-volume payment types)

Assist with accounting and payroll

Automating software for accounting, bookkeeping, payments, and payroll help small and starting businesses every day with routine financial management tasks, like issuing payments, recording incoming payments, and processing paychecks. They also add efficiency to the bookkeeping so that account reconciliation and tax preparation are more accurate, streamlined processes later on.

Add custom check printing to other payment methods

Checkeeper offers online check printing that saves time, saves money, and puts a professional, customized business check in your hands in an instant. Checkeeper checks can be updated, changed, and edited on demand, and all checks created are automatically recorded and stored for you, thus eliminating time-wasting and error-producing manual data entry.

Have checks mailed for you

On those occasions when a paper check is the necessary or preferred payment method, Checkeeper can take over all the work. When you are away from your printer—or if you don’t have one—order your checks to be printed and mailed for you. Input or import the needed payment information, select your priority delivery speed, and Checkeeper can have checks printed and out for delivery by the end of the standard business day. Checkeeper also offers batch mailing options that allow an entire batch of checks to be printed and sent back to the office or a specific destination in one bundle via Next-Day Air.

Offer automated recording, searching, and reporting features

Automated recording and cloud-based storage of important payment records are optimal features for small business bookkeeping. The Checkeeper software is online, cloud-based, and mobile-ready, so it goes wherever you do, and all transactions are automatically recorded and stored for you. Each Checkeeper account comes with an online check registry that automatically stores the details of every check created, and the smart check registry is searchable on demand according to any check field a client can recall, including vendor name, amount, date, or check number. Users can also run reports according to any custom time frame when they need a more comprehensive list of payments made within the month, quarter, year, or entire account history.

Convert bills into payments for you

Checkeeper works as a stand-alone service for printing and mailing checks for all types of bill payments, or it can integrate with one of the commonly-used software services for small business bookkeeping. Link Checkeeper to a compatible program, such as Xero or Odoo, right from within the account, and then import unpaid invoices into the Checkeeper platform to have payment checks automatically generated with check fields filled in for you. Payments due to the same vendor are consolidated into a single check payment and sent with an attached invoice table that breaks down the total, allowing for time savings and reductions in data entry, error, and paperwork.

Allow secure sharing with other users

When you work on the go, travel a lot, work sometimes from home, or work with partners, it is vital to have tools that allow real-time sharing and updating, with the least amount of equipment and supplies needed. Checkeeper is one tool that goes wherever you do and requires very few supplies. Use the device and printer you already have, as well as any check stock of choice, or access the Checkeeper account remotely to order checks printed and mailed for you. Multiple users can be authorized, and their authorizations can be limited to only designated features. Reports run through Checkeeper list the authorized user responsible for each check so that account usage can be monitored, and everyone can stay accountable. User permissions can be expanded, limited, or revoked at any time an account holder (super user) decides.

Essential features an online check printing service should offer:

Cloud storage

Online check printing services that utilize cloud storage eliminate the hassle of manually recording entries into physical registries and check ledgers. Checkeeper offers automatic recording and storing of check details in an online, smart check registry that does the remembering and recording for you. The registry is searchable according to any check field and comprehensive spreadsheets covering check details for any time frame can be generated when expenses need to be tracked, reconciled, or documented for tax preparation.

Remote access

Today’s professional works from anywhere—home, office, client locales, various working spaces, travel locations, and even sometimes from a vehicle. Tools that are mobile and universally accessible are vital for maintaining real-time access and real-time updates. Online check printing offers convenient access from a mobile device, enabling users to print custom checks on demand—right on their office printers—or order checks printed and mailed for them with all the supplies provided.

Multi-user access

There may be times when additional people need to be authorized to issue payments. When you’re traveling, expanding your business, taking on new employees, or working with a remote bookkeeper, multi-user permission settings help keep everyone connected and accountable. Opt for online check printing services that allow user permissions to be set for additional users without extra fees, and then set those permissions so that you can maintain oversight of the account and the payments issued.

Software integrations

As more software services for simplifying accounting and payroll become available and adopted, the ideal check-printing service should be adaptable. Software that adds a custom check option to other payment methods and automatically records the check data in the right application simplifies the bookkeeping and keeps records accurate and up to date.

Mailing services

Check printing and mailing outsourcing options are important for professionals who work from more than one location, travel a lot, or don’t have a large or dedicated back-office space in which to store printers and supplies. Checkeeper check printing and mailing services allow users to order checks printed and mailed for them from anywhere, complete with necessary attachments, and have all the data automatically recorded and stored in the smart check registry. Upload a CSV file with payment data, or input the information yourself into a chosen check layout, and select your priority delivery method to have your check order in the mail by the end of the business day. Maintaining a mailing credit balance in the account saves time later when you want to place a quick order.

Security and online support

Users want to make sure their account information is protected when using online payment options. Checkeeper provides all the security, IT support, and account monitoring for users so that they don’t have to maintain or update the software. Users who want extra security can add approval requirements to their accounts, as well as double-authentication measures so that they can better control access to the account. Online customer support is readily available during business hours for answering questions and troubleshooting. Checkeeper is compliant with SOC II, HIPAA, GDPR, and it uses the same level of encryption that banks use, providing an extra layer of protection and confidentiality.

Whether you have only a few employees to pay or many—and whether you work with an automating payroll software to pay employees or do it all yourself—Checkeeper can help. Checkeeper runs payroll for many small businesses, and its versatile check-printing software offers many features.

Some of the key benefits cited by business owners who use Checkeeper include:

·      Checks can be printed on demand

·      There are no limits on the number of checks printed, even as more employees are added

·      There are no usage tiers or per-person charges

·      Payroll records are more accurate

·      Paychecks can be mailed individually or in batches

·      Checkeeper scales with a growing business

Considering adding Checkeeper to the payroll system? Consider what Checkeeper offers:

A custom check option added to other payroll methods

For employees who don’t use direct deposit, Checkeeper offers a paycheck that still works with the payroll system employers have in place. Many freelance and remote workers prefer payment by mailed check, and Checkeeper can take care of them, as well. Employers can order a single check printed and mailed to an individual address or an entire batch of paychecks printed and mailed back to the office in one convenient bundle for onsite distribution. All paychecks include pay stubs, as well as other documentation requested, and their data can be synced with Gusto, Square, or another compatible payroll software if that is needed, too.

Attachments and pay stubs

Checkeeper can print pay stubs, attachments, and other pertinent documentation to accompany paychecks. Checkeeper can print checks on any check paper, using any preferred check layout of a user’s choice so that the pay stub information automatically prints in the appropriate location and format.

Automatic recording

Checkeeper automatically records and stores the details of each check in a searchable, smart check registry in order to improve accuracy, enhance efficiency, and save time. Checkeeper’s smart check registry alleviates the need for manual recording and data entry, and it can put in users’ hands comprehensive reports that list all payment details for any pay period in question.

Seamless integration with payroll and accounting software

Companies that use Gusto, Square, Xero, or Patriot Payroll appreciate the added convenience of creating a free Checkeeper account and then linking Checkeeper directly to their software service in order to add a custom check option. Checkeeper also works with QuickBooks Online, FreshBooks, Xero, and others for simplified accounting, automatic data syncing, and easier expense tracking.

Complete check mailing services

Checkeeper offers convenient and affordable batch printing and delivery for companies that need paychecks for onsite distribution. Upload or import payroll data to get a batch of paychecks with pay stubs printed at once and then delivered back to the office in one economical bundle via Next-Day Air. If paychecks are needed for remote employees, Checkeeper can print them separately and mail them directly to employees’ homes or offices.

Quick adoption and application in a payroll emergency

When a regular payroll service is disrupted—for a breach, product shutdown, or other unexpected situation—business owners need something to bridge the gap while service is being restored. Checkeeper is the one of the most advised and highly recommended solutions for businesses that need a quick fix to keep paychecks running. Adopt Checkeeper quickly, and start printing checks right away. Upload a CSV file with payment data to get an entire batch of checks printed on demand, or order Checkeeper to do it for as long or short a term as needed. Paychecks include pay stubs for employees, and data is automatically saved for you in an online registry for you to print, download, or review at the end of whatever term-length you’ve chosen. Cancel when you need to, or continue with Checkeeper for both paychecks and for routine bills because the account comes with unlimited printed checks each month to cover all payment needs.

While there are many innovative tools for small business management being offered on the market today, those that are new and untested can bring as many headaches as solutions. In many industries, including graphic design, content writing, marketing, retail, and even food service, some of the final products generated through digital tools have been repeatedly cited as sloppy, substandard, and even alienating to clients. While the developing tools today have the possibility of assisting businesses in many areas, business owners should make sure the tools they select have been researched and tested for their industry to know that the output will suit their needs and not simply cost less because poor products may later require a costly fix or clean-up.

Online check printing can be a reliable tool for automating and organizing payments

Checkeeper online check printing is cloud-based and mobile, and has been used by thousands of business owners for well over a decade. While checks are only one of many payment methods available to businesses, they are still widely used because they are familiar, secure, traceable, and accepted or issued by virtually every type of business. For those times a paper check is the preferred or necessary payment method, Checkeeper can add a custom check option to other payment methods available.

Checkeeper offers automatic recording without touching funds

Checkeeper offers many of the benefits of online and cloud-based services while still keeping account holders in control of their funds. Checkeeper does not enter users’ bank accounts, move their money into a separately-held account, or add extra fees or service charges to any check order. The Checkeeper template prints checks exactly as users design them, and the software automatically reformats the bank account and routing numbers in the MICR font that bank computers require for processing. Account and routing numbers appear as they are input, so they can be changed or replaced whenever a user opens another checking account or wants to link multiple bank accounts to Checkeeper.

Checkeeper users can still access the best features of automation:

· All check details are recorded and stored automatically in a searchable, online registry.

Search the registry according to any check field to pull up a payment or series of payments to suit the criterion. If you create your own custom check element, like an invoice number or customer ID, you can use that as a search term, as well.

· Checkeeper accounts are mobile and cloud-based so they can be accessed from anywhere users live, work, or travel.

Get all the benefits of online access while still staying in control of your funds and maintaining oversight of your accounts. Never worry about carrying around a checkbook or paper check registry again in order to have quick access to check issuing.

· Checkeeper accounts can be accessed by any mobile device users prefer, and checks can be printed on any standard printer using any check stock or paper of a user's choice.

Use the supplies, equipment, and devices you already own without having to make an investment in additional hardware or having to download software that needs IT, support, and updating. Checkeeper prints checks on any standard printer—no specialty ink or toner needed.

· Checkeeper offers unlimited reporting features so that users can run check-spending reports according to any month, quarter, year, or custom time frame to pull up a comprehensive spreadsheet containing each check field, date, and dollar amount of each check printed.

Run unlimited reports during the free trial and afterward to keep accurate in-house records of all check spending and share with your accountant at tax time.

· Checkeeper check printing and mailing services allow outsourcing of check printing to take all the work off users’ desks.

Don’t have supplies? Don’t have time? Checkeeper prints and mails payment checks and paychecks for users all day and can take all the work off your desk. Upload a CSV file with payment data or import the information yourself, select your priority delivery method, and Checkeeper does the rest. If you have an unusually large order of checks for customer rebates or refunds, call or email Checkeeper directly to get a custom quote and instructions for getting a high-volume check order printed and mailed promptly.

· Convert bills to checks

Connect a Checkeeper account to one of the compatible accounting software services to have data from unpaid invoices imported directly and a payment check automatically generated. All fields are filled in for you, and all data is automatically recorded and stored for later review and verification.

Bookkeepers

Professional bookkeepers can manage all their clients from one simple Checkeeper platform. Create a free account, and then add as many secondary businesses to the account to keep payment management simple, streamlined, and separated. Each distinct business comes with its own subscription and all the features of unlimited check printing and mailing, including its own designated check templates, uploaded logos and backgrounds, custom check fields, linked add-ons, and mailing settings, as well as its own online check registry for searching and reporting. Reports run in Checkeeper are particular to each business, so there is no overlap when you need to track expenses or reconcile accounts.

Law firms

Checkeeper offers high-volume check printing and mailing services used by law firms that need settlement checks issued quickly and accurately. Checkeeper prints thousands of checks each week, and can have any number of checks printed, mailed, and recorded so that busy firms do not have to sacrifice the time or provide the resources.  All checks printed and mailed are automatically recorded and stored for the firm to review later and to match to their in-house bookkeeping records.

Healthcare offices

Checkeeper offers online check printing accounts that are HIPAA-compliant and securely monitored. Busy medical and healthcare offices take advantage of adding a custom check option to other payment methods used, and they can import their CSV files directly into Checkeeper to have custom checks generated automatically and issued promptly when they are needed for patient reimbursements and payments that include benefit explanations, as well as for routine bill payments and insurance adjustments.

Work-from-home professionals

People who work from home rely on high-quality mobile services that can be accessed from anywhere, require few supplies, and offer real-time updates. Checkeeper offers work-from-home and remote professionals streamlined bookkeeping and integrations with widely-used accounting software for optimal financial management. Link Checkeeper to a compatible add-on in order to convert unpaid invoices directly into check payments for immediate printing and mailing. All data is recorded and stored automatically for users in a smart check registry so that no additional manual data entry or physical check registries are needed.

Side hustlers

Entrepreneurs who manage a job on the side often have payment needs that vary widely on a monthly or seasonal basis, which makes Checkeeper’s unlimited check printing ideal. Print a few checks one month and hundreds the next without incurring usage charges or hitting a maximum limit. One monthly subscription covers all the checks you need every month with no minimum or maximum usage mandated. Checkeeper also offers unlimited reporting so that owners of side businesses can generate reports to review spending for any month, quarter, season, year, or custom time frame that best suits their accounting.

Home service professionals

When your job takes you in and out of clients’ homes all day, versatile, portable tools are essential, even for financial management. Checkeeper helps professionals in the home-service businesses keep their bills paid and their records up to date.

·      Work from anywhere—even a vehicle

·      Order check payments printed and mailed for you

·      Put your business logo directly on your checks

·      Have check records automatically recorded and stored for you

·      Search your registry on demand to track down a payment or answer a dispute

·      Add attachments and enclosures to checks

·      Print paychecks for employees

·      Run unlimited reports

·      Set up a free Checkeeper account and sample the software for 14 days at no cost

Checkeeper offers helpful video demonstrations of many of Checkeeper’s most used and requested features. Videos are suited to any level of usage, and they cover a wide range of topics, showing both new and experienced users how to access everything from basic to sophisticated features of customized check designing, printing, and mailing. Checkeeper offers two helpful videos (linked below) to show users how to activate inside their accounts specific instructions for layouts and for custom check fields, both of which are helpful for taking users from beginning to end of the processes for giving checks that extra customized and professional look.

Check layouts

The template editor in Checkeeper gives users the tools they need to choose, design, redesign, and format their checks to suit their preference. Some things you can do using the template editor include:

·      Create multiple check layouts to save and use for different purposes

·      Use an uploaded layout

·      Add new check elements, like invoice numbers and customer IDs

·      Place a company logo directly on a check layout

·      Print design images or backgrounds on a check

How to activate a check layout

Checkeeper allows users to create and save multiple check templates to use at their discretion. Only one check template can be active at a time, however, and all checks printed through Checkeeper will default to that check layout until you change it. Selecting a single check layout to activate when you have several saved ones is important for printing the right check on the right template.

The online video here walks you through each step to create and activate a check layout.

Log in to your Checkeeper account and click Layouts from the main navigation page. The ‘active’ layout is designated by a red spiky ball in the top left corner. To change the designation, select a different check layout you want to use for subsequent checks, click on the gear symbol at the top, and select ‘Make Active.’ A red spiky ball will now indicate this new layout as the active one. For users who have multiple saved check layouts to go between, it is helpful to just double-check that you have the right one activated before printing a batch of checks.

Custom check elements

Check elements are the line items included on checks to designate the appropriate payment fields, including payee, amount, date, memo, etc. While Checkeeper templates automatically include the check elements needed to create viable, cashable checks, some users prefer to add their own check elements in order to better align with in-house bookkeeping records and make payments easier to track. Checkeeper enables users to add check elements, such as customer ID or invoice number, and to activate or deactivate them when needed. Check elements can also be repositioned or resized when users want to update their check look.

Some benefits of adding a custom check element include:

·      More accurate expense tracking with an additional search criterion to use to track down payments or sort records

·      More efficient check processing with elements that align to in-house records

·      More expedient bank reconciliation with custom elements that match in-house records

·      Greater customization options that are more specific to bookkeeping needs

How to activate a custom field

Log in to your Checkeeper account, and click on the Settings tab in the left-hand navigation bar. Select ‘Custom Fields’ (along the top line), and then add the name of a new custom field you want to appear on checks. Go back to the Layouts tab to select the specific check layout upon which you want this element to appear. The new field will appear in your menu of element options where you can then drag-drop it into its desired place. Hit ‘Save & Exit.’ Added check elements can be deactivated when needed, but they will not be deleted in case users want to use them for search criteria later on. Make sure to make this check layout the ‘active’ one if you want your new custom check field to be printed on subsequent checks.

The online video here walks you through the steps to create and activate a custom check element.

Checkeeper offers an array of helpful videos for a variety of customization, printing, and mailing options. ‘Pro Tips,’ inside the Help tab in the Checkeeper account, also walks users through short video demonstrations so that they can get the most out of online check printing and mailing.

1.    Employees paid by paper check

Not all workers use direct deposit, and not all small businesses are set up to take advantage of payroll software services or applications. Businesses with only a few employees, especially, as well as those that rely heavily on part-time, seasonal, or remote workers often prefer the convenience and expedience of a paper check for issuing compensation. Checkeeper offers payroll solutions for companies who have employees to pay by check. Order an entire batch of payroll checks with pay stubs printed and delivered back to the office via Next-Day Air for the most expedient and economical way to pay everyone on site. Remote employees can have paychecks printed and mailed directly to their homes or offices. Using a payroll software, like Square or Gusto? Checkeeper integrates with several payroll software services to add a custom paycheck option to other payment methods used, and linking Checkeeper to those services allows check data to be automatically updated across all channels simultaneously.

2.    Payments that require a paper trail

Many businesses still use checks because they are reliable, and they can be traced, verified, or canceled if needed. Most banks update transactions regularly, so that checks that are cashed or deposited can be viewed quickly, ensuring more accurate bookkeeping for the payment issuer. Billions of checks travel through the mail every year, and depending on the priority delivery option selected, many of them can be tracked along the way so that the issuer can verify prompt delivery or cancel payment if theft is suspected.

3.    Payments to freelance workers and contractors

Businesses that rely on freelancers for specialty expertise or who contract out specific projects often rely on checks to make their payments. Most professional people can accept and cash checks, regardless of the type of industry in which they work, and checks can be mailed directly to an individual’s home or office, and their cashing or depositing can be verified later.

4.    Donations

Small charities, nonprofit organizations, and local fundraiser events are not always set up to accept the full variety of complex payment types. Even those that offer multiple payment options can access more of the donated funds when they don’t have to pay any additional processing or convenience fees. Checks are a preferred way to make monetary donations and gifts because they offer security, don’t charge extra fees, and can back up receipts for accounting and tax preparation purposes later on, providing the organization’s name, the date, and the donated amount. And since checks can only be cashed or deposited by the payee named, they can be canceled if they are lost or suspected of misuse.

5.    High-volume check mailing

Checkeeper is the go-to check printing company for businesses that have a large volume of checks to get out promptly. Whether checks are needed for customer rebates on purchased products, refunds for canceled events, settlement payouts for legal services, reimbursements for healthcare services, or any other large payment type, checks are one of the most secure, trusted, and reliable ways to issue a one-time payment to many people at once. Checkeeper offers complete check printing and mailing outsourcing that can take over all the work. A call or email can get interested business owners a custom quote and time frame, as well as simple instructions for getting started.

Checkeeper high-volume check services offer:

·      Easy importing of payment data right from a CSV file into the Checkeeper account

·      Automating software designed to eliminate errors

·      Automatic recording and storage in an online, cloud-based check registry that can be searched, downloaded, printed, or shared when needed

·      Substantial savings of time and money with all the printing and mailing supplies provided

·      Enhanced professionalism and security

·      A custom quote for large, one-time check orders

Save time and reduce labor and supply costs by letting Checkeeper handle the check printing and mailing for your business, and get the following benefits:

Import data for all checks at once

Uploading a CSV file with payment information for multiple payments enables Checkeeper to print all the checks together, each one addressed individually so that it can mailed to its designated recipient. Many Checkeeper users opt to save more time and reduce paperwork for everyone with Checkeeper’s bill-to-check conversion option that allows users to link Checkeeper to an Odoo or Xero account in order to have unpaid invoices imported and converted directly into check payments. Instead of processing each invoice individually, import all of them to generate the payment checks needed with all the check fields, amounts, names, and dates filled in automatically. Payments due to the same vendor can be consolidated into a single check with an attached invoice table that breaks down the total. This aids processing, improves accuracy, cuts down on paperwork, and makes the whole payment process more efficient.

Choose your delivery speed

Checkeeper offers four priority delivery speeds from which to choose, depending on the urgency and sensitivity of your payment. For routine bills, choose standard USPS First-Class Mail, but for more time-sensitive payments that need tracking, select Next-Day Air, Second-Day Air, or Priority Mail to get quicker delivery and a tracking number for your package. Keeping a mailing credit balance on file saves some steps when you want to place a check mailing order quickly. As with checks you print yourself, all check data from checks printed and mailed by Checkeeper is automatically recorded and stored for you in your online smart check registry.

Have all your printing and mailing supplies provided

Checkeeper requires no special equipment in order to enable users to create instant, customized business checks. Checkeepers appreciate the convenience of printing custom business checks from a home or office printer, but when users are low on supplies, short on time, or away from their office, they also appreciate the convenience of having Checkeeper do it all for them. Checkeeper check printing and mailing services supply all the items needed to create and mail custom business checks, and all checks printed at the Checkeeper fulfillment center are automatically printed in the MICR ink that bank computers recognize for greater security and faster processing. A device and a checking account are all that are needed to get started having Checkeeper print and mail check payments for you.

Use Checkeeper to run payroll

Checkeeper can print and mail paychecks for select employees or for everyone. Order paychecks printed by Checkeeper and they can be delivered back to the office via Next-Day Air for onsite distribution. Batch printing and mailing offers the most efficient and economical way to get paychecks printed and delivered, with all payment data automatically stored for you in a searchable online registry. Checkeeper can also have individual paychecks mailed to individual addresses for those employees who work remotely or only on a contract basis. For those users who use a payroll software, Checkeeper offers a custom check option to other payroll methods, and Checkeeper can be linked with many services, including Gusto, Square, and Patriot Payroll for more streamlined bookkeeping and recording. Video instructions are available to help new users get started linking a compatible software.

Get custom handling for a high-volume check order

Checkeeper prints and mails thousands of checks each week, and can take on any sized order for rebates, refunds, reimbursements, legal settlement payouts, and any other custom, high-volume payment need. A call or email directly to Checkeeper can provide a custom quote and turnaround time, as well as simple instructions for uploading a file with the needed payment data to get hundreds or thousands of checks printed and out for prompt delivery. Checkeeper prints thousands of checks to fulfill large orders of one-time payments that are needed for many people at once.

Selling a business for maximum value requires careful planning, and experts advise preparing the business for sale several years before actually selling so that enough safeguards are in place to keep the business going successfully after the transition and to make sure the seller has acquired enough funds for an adequate retirement. Consulting professionals who specialize in financial management, retirement, and small business sales is highly advised, as is ensuring ahead of time that all aspects of the company can continue to run in the seller’s absence.

Mobile tools for small business owners planning to sell

One key aspect in preparing a business for sale is making sure that as many processes run efficiently so that they can continue with the least disruption after the owner sells or retires. Having employees who are able to take over in the owner’s absence, and having automating systems in place to keep processes running, can help create a smoother transition, allowing records to be easily passed down from one owner to another and the many payment and ordering processes to continue without disruption.

Checkeeper can be adopted quickly to help organize financial management

Checkeeper adds a custom check option to other payment methods used and offers automatic recording and reporting for keeping expenses organized. Checkeeper is an ideal adoption for business owners who are preparing their companies for eventual sale or for those who are purchasing a new business because Checkeeper can be acquired and started immediately, can be shared among multiple users, and requires no investment in specialty equipment or pricey add-ons.

Checkeeper helps ease the transition for small business owners because it:

· Offers unlimited check printing all month for a single fixed price

· Requires no contract or commitment and can be canceled any month

· Allows multiple-user access so that as many people as necessary can learn and use the system. User permissions can be limited to only designated features, and they can be changed, canceled, or revoked at any time.

· Allows approval requirements to be invoked before a payment can be printed or mailed

· Travels light, requiring only an active checking account and a mobile device

· Comes with elaborate design options, customizable check layouts, and uploading options for company logos to place on checks for better branding and enhanced professionalism

· Comes with complete check printing and mailing outsourcing options for those who lack the time, the supplies, or the interest

· Runs unlimited reports for reviewing spending, reconciling accounts, revising budgets, and tracking variations in expenses over the season or year. Users can run reports according to any custom time frame to contrast spending from specific months, quarters, or years.

· Integrates with QuickBooks Online, Gusto, FreshBooks, Xero and other software services for small business accounting and payroll so that accurate financial data can be updated and retrieved in real time across multiple platforms

· Accommodates the needs of mobile work by offering remote access from anywhere and no equipment or supply requirements to have checks printed and mailed for users

Checkeeper is the most versatile, convenient, portable, and sharable tool for creating custom business checks on demand. Print checks on the office printers you already own, using the check stock of your preference (or blank paper, if that’s what’s handy). When you don’t have access to your own printer, order checks printed and mailed for you with all the recording done automatically. Check orders placed by 4pm EST can be in the mail that same business day according to the priority delivery speed chosen.