Lack of internal controls can cause a lot of problems for small businesses, including costly accounting errors and vulnerability to fraud. Small business owners need to maintain control and oversight to make sure business runs as smoothly and efficiently as possible, even with a very small staff. Implementing invoicing and bookkeeping routines, checks on the system, and limited employee access to financial data are important steps to take to keep funds and financial information secure and accurate.
Checkeeper aids business bookkeeping, and it can assist with strengthening internal controls that reduce errors, enhance efficiency, and add transparency to the process.
Delegate some of the work without compromising accountability through Checkeeper's user permission settings. Authorize an addition user, virtual bookkeeper, or remote employee to access the payment system while still maintaining control and oversight over the Checkeeper account. Checkeeper account owners can authorize additional users and set the permissions for only designated features. Checks created in Checkeeper will automatically list the authorized user who created the check, and the date and time of access. Change, expand, or revoke those permissions any time.
Instead of storing checkbooks containing blank, ready-to-use business checks that are vulnerable to misplacement, misappropriation, and misuse, print only the checks you need, exactly when you need them. Checkeeper offers print-on-demand services for customized checks to ensure greater security so that you don’t need to keep blank business checks accessible or in open view. Checkeeper follows security protocols, including HIPAA compliance and data encryption, to keep accounts protected.
Having a second pair of eyes overseeing payments helps ensure transparency and accuracy. Checkeeper offers the ability to set, limit, and adjust user permissions so that multiple users can issue checks on the business’s behalf. When you want to require authorized approval for certain payments, set the user permission settings to require approval before large or time-sensitive payments can be issued.
Checkeeper helps keep business owners and busy professionals in control of their finances. Unlike services that go into your checking account in order to issue your checks, or those that move your money into a separate account, Checkeeper does not touch users’ funds. Checkeeper offers templates for customized, on-demand check printing, but does not move your money around or relocate it. All bank information, including account and routing numbers, appear only as you input them, leaving you the freedom to change or update them at any time. All checking account and routing numbers are automatically formatted along the bottom of the check in the MICR-encoded font that bank computers recognize, but Checkeeper does not confirm bank account information or move money in or out of the designated account.
Online, cloud-based tools, such as Checkeeper, streamline the bookkeeping by integrating with each other to sync data across multiple platforms simultaneously. Checkeeper can work as a stand-alone service for check printing and mailing, or it can work compatibly with many other widely-used accounting and payroll software services, such as QuickBooks Online, FreshBooks, Gusto, Square, Odoo, Patriot Payroll, and more. Having data directly imported between programs reduces errors and aids efficiency, creating less work for everyone and fewer mistakes to correct later.
When you need to locate a specific payment, research past payments made to a specific vendor, reconcile check spending with your bank and financial statements, or download a report to share with your accountant, Checkeeper makes it as easy and streamlined a process as possible. Input a custom time frame (or your entire check history) to get an immediate list of all checks created within those dates. Use the ‘Reporting’ feature to download on demand a complete spreadsheet containing all relevant check data for each payment, including payee, date, check number, amount, name of authorizing user, and date/time of check creation. Keep accurate, up-to-date records that can be printed or downloaded on demand from wherever you are.