4 Ways Online Check Printing Reduces Bookkeeping Steps

Dawn
May 24, 2024

Spending too much time cutting checks, running payroll, paying bills, recording transactions, and reconciling accounts? You’re not alone: financial management, tax prep, and bookkeeping are routinely cited as among the biggest drains on the time and energy of small business owners. But good, consistent financial management is essential to both daily operations and to long-term success. Online check printing can help out by taking a few of the laborious steps out of routine account management for a lot of small business owners and managers.

Checkeeper offers unlimited, customized business checks that are printable on demand from wherever you are working. Save some bookkeeping time and work by incorporating online check printing and mailing into your payment process, and cut down on a few tedious steps.

Online check printing and mailing through Checkeeper can reduce bookkeeping steps by offering:

1.    Automatic recording of transactions

Instead of spending time logging names, dates, and amounts into physical check registries, save the time and automatically improve the accuracy of your records by having the recording done for you. Checkeeper accounts come with a secure, online registry that stores the details of every check created, thereby eliminating the need for extra data entry and rendering physical check registries obsolete. The Checkeeper check registry can be searched by any check field so that you can pull up specific payment records instantly; it can also be printed or downloaded, in part or in full, when you need to share with an accountant. Travel anywhere you need to without worrying about carrying your checkbooks and registries and spending additional time on the data entry involved in recording your transactions: your Checkeeper account and registry can be accessed on demand by any device you are using, from any location you are working.

2.    Integration with accounting software

Many small business owners today depend on some type of accounting software to assist with the expense tracking, invoice collecting, and bill paying. Checkeeper works compatibly with many widely-used software for accounting and payroll so that check payment data can be synced across all platforms once, and in real time. When you have a lot of invoices that need to be paid promptly, Checkeeper offers direct conversion of bills to checks so that the bookkeeping takes a lot less time and work. Connect your Odoo or Xero account to Checkeeper and import the invoices that need to be paid. Checkeeper can convert them directly into check payments; multiple payments to the same vendor can be automatically consolidated into a single check payment with an attached invoice table for smoother, more accurate bookkeeping in a lot fewer steps.

3.    Delegation to in-house or virtual bookkeepers or employees

Make the bookkeeping process a more streamlined affair by delegating some steps to an employee or bookkeeper. Checkeeper makes multiple-user access simple and straightforward, without compromising the control that business owners maintain over the payment process. Authorize multiple users to access the Checkeeper account so that not all of the work falls on one person, and so that payments, bills, and paychecks are not disrupted when one person is ill, out of town, or too busy to attend to them. Limit user access to only the features needed, change or revoke access permissions at any time, and add a secondary approval requirement to the workflow process, if needed, for large or time-sensitive payments. Checkeeper can be accessed by multiple authorized users simultaneously from any working location and from any device; all data is updated in real time so that everyone has access to accurate records.

4.    Hands-off printing and mailing outsourcing

Reducing some steps in the payment and recording process is a helpful way to save time and redirect energy—but how much more time would be saved after eliminating all the steps involved in issuing check payments? Checkeeper offers a complete outsourcing option for those times a professional business check payment needs to be issued on demand. Input the needed payment information into the check template—or import unpaid invoices from your Xero or Odoo account—and have Checkeeper automatically create, print, and mail your checks according to the mailing option you select. Checks created directly from invoices can have attached invoice tables mailed with them. When a large batch of check payments are needed at once, uploading a CSV file or spreadsheet with the payment and address information is all you need to do to have Checkeeper print the entire order and have the checks addressed, stamped, and mailed for you. All check details are automatically recorded in the online registry for you to review or reconcile at your discretion.

Online financial management tools are widely available to help streamline the bookkeeping process and cut down on a few of the tedious steps without compromising accuracy. Checkeeper can work as a helpful add-on to other accounting software or as a stand-alone service for all your professional check-printing and mailing needs.