Replacing Old Checkbooks With Online Checks

Despite the many payment methods available to businesses and consumers, checks are still a preferred way to issue and accept payments. Unlike other online payment methods that charge convenience and service fees, checks are straightforward: they don’t carry hidden fees, and they are widely accepted. Business owners are opting more and more for online check software services that give a digital update to issuing and recording checks while also improving accuracy, efficiency, and convenience.

Business owners who are still issuing checks from a traditional checkbook can consider some reasons to adopt custom business check printing instead:

On-demand check editing and updating

When your contact info or bank info changes, you need all new checks—unless you use online check printing software. Checkeeper offers a versatile template for creating and customizing business checks that can be changed, updated, revised, and edited any time your information changes. Moving locations? Opening a second checking account? Changing banks altogether? No longer do you have to discard purchased checkbooks and pay the fees to replace them; simply change the information inside your Checkeeper account to get an updated check printed on demand. Users can even change their business logo, its sizing, or its position on the check, all within only a few clicks.

Automatic recording

Traditional checkbooks require entering and updating a check registry every time a check is issued. Online check printing through Checkeeeper comes with its own automatic recording and storing of check data so that there is nothing for users to enter, update, or correct. The online registry is searchable according to any check field, which makes locating a specific payment or series of payments a much faster and more accurate process. The online, smart check registry eliminates many of the common errors associated with manual data entry, including payment omission, duplication, and misrecorded entries of names, amounts, and dates.

Automatic data syncing with other financial software

Reconciling your bank statements with your other financial records is a time-consuming task that takes even more time when entries have been inaccurately recorded or accidentally omitted. Online check software that integrates with other financial software takes a lot of the time—and errors—out of the whole process. Checkeeper integrates with QuickBooks Online, Gusto, Square, FreshBooks, and other services so that check data can be automatically updated in multiple places at once, effortlessly keeping spending records accurate, consistent, and up to date.

Mailing services

The old-fashioned checkbook cannot mail your checks for you—but online check services can. Checkeeper not only allows custom check printing, but Checkeeper also offers a complete suite of check mailing services that can get both routine bill payments and high-volume check orders out faster and more efficiently than the average office can do it. Upload a CSV file with payment data—or fill in the check fields yourself—and order your payment checks printed and mailed for you according to one of four priority delivery methods. Orders placed before 4pm EST will go out by the end of the business day. When you need hundreds or thousands of checks (for customer refunds or rebates, for example), call or email Checkeeper directly to get a custom quote and turnaround time for custom care.

Convenience

Online check printing and mailing through Checkeeper offers a convenience that traditional checkbooks cannot. While physical checkbooks have to be with you in order to be useful, online check printing accounts can be accessed from anywhere using your mobile device of choice. And if a printer is not handy or convenient, online check services offer printing and mailing of check payments done for you, as well as automated updating in your online check registry for later reviewing, verifying, and reconciling.

Multiple business management

Checkeeper offers consolidated account management that no traditional checkbook usage can offer. Those professionals and entrepreneurs who manage payments for more than one company would typically have to have a separate checkbook and registry for each business and vigilantly maintain separate records so that transactions do not get confused, misrecorded, or accidentally overlapped. Checkeeper offers online access that can manage multiple businesses at once, all with their own account settings, saved check templates, company logos, and linked checking accounts so that there is no overlap with other businesses. Instead of managing multiple checkbooks and registries for all the separate businesses, log in one time to your Checkeeper account, and go back and forth between all the businesses you run, issuing payments and running reports seamlessly for each company or client, all from one navigation page.