Online Check Printing for Businesses Recovering from Fraud

Dawn
May 17, 2024

Billions of dollars are lost every year due to fraud, and it is a problem that can affect a company of any size. Businesses are more vulnerable to fraud when a lot of people are involved in the financial management and there is no standardized check-and-balance system in place. Businesses that lack security protocols and don’t provide enough oversight in approving and documenting financial transactions can leave themselves susceptible to abuse.

While no single system can guarantee complete fraud protection, putting security checks in place and standardizing a system for paying and receiving funds can help reduce the opportunities for financial mismanagement. Online check printing can be a helpful tool for streamlining the bill-paying process and reducing opportunities for fraud and misuse.

Online check printing through Checkeeper can help make the payment process and bookkeeping more secure because it offers business owners tighter security, more control, and better accountability.

Security

On-demand check printing lets you remove blank checks from open view

Instead of leaving blank, ready-to-use business checks on desks or in accessible drawers, online check printing allows business checks to be printed only when needed. You can keep your preferred check stock in a secure location to use only when needed for printing.

Checkeeper follows enhanced security protocols

Checkeeper offers password-protected, SSL-encrypted access to its online templates. Checkeeper is SOCII compliant and integrates with many widely-used accounting and payroll software, streamlining the bookkeeping for business owners, bookkeepers, and office managers. Checkeeper also follows HIPAA and GDPR compliance to assure additional protection of personal and private health data. The Checkeeper fulfillment centers are monitored, and all security updates and site maintenance are automatically provided so that users do not have to deal with security troubleshooting. Checks are automatically formatted in the MICR-encoded font that bank computers recognize, and if you have Checkeeper print and mail your checks, they will be printed in MICR ink, as well, for optimal security.

Control

Checkeeper allows business owners to control account access

While having a second or third pair of eyes on the financial transactions can reduce mistakes, too many people involved in managing the books increases the chances of entry errors, duplicate payments, and potential mismanagement. Checkeeper can enhance the security of the payment process for companies that have more than one person authorized to issue payments because the only people who can access the Checkeeper account are the people you specifically designate. You can set the user permissions to accommodate your specific bookkeeping needs and limit user access to only select features. If you want to add an approval process to your workflow, Checkeeper preferences can be set so that approval is obtained before payment is issued.

Checkeeper keeps users connected from anywhere

When your job allows you to work from home at times, or it requires you to travel far, online access to financial management tools enables you to always stay connected. Work from your home, office, vehicle, travel locales, or client businesses, and still have 24/7 access to your Checkeeper account. Cloud-based and mobile optimized, Checkeeper goes wherever you do, and it automatically records checks created so that you don’t have to ever worry about forgetting to record a payment.

Checkeeper works with other accounting software

Online check printing through Checkeeper helps streamline the overall financial management by integrating smoothly with QuickBooks Online, FreshBooks, Gusto, Square, Xero, and others. Checkeeper can also work as a stand-alone for bill-paying and payroll needs.

Accountability

Checkeeper users can monitor account usage in real time

Maintain a higher level of transparency in the payment process by being able to trace transactions back to the individual who initiated them. Checkeeper user permissions allow you to authorize multiple users to issue payments and track created checks back to the authorized user responsible.

Checkeeper allows easy exporting of check history to share with your accountant

Checkeeper accounts come with a secure online registry that can be searched according to any check field, offering instant, real-time research of payments for expense tracking and tax prep. Export your entire check history to share with your accountant at tax time, or search the registry for checks created within a specific time frame or according to a designated search field.

Checkeeper offers mailing with tracking

Routine bill payments can often be sent through standard USPS First-Class Mail, but for those times when you have an urgent, large, or time-sensitive check to mail, priority delivery with tracking may be the better option. Send your check USPS Priority Mail, or through UPS via Next-Day or Second-Day Air, and get a tracking number to trace the chain of custody along the way.

Checkeeper’s online platform helps business owners stay in control and manage finances more efficiently and transparently, even from afar. When time is tight or supplies are low, Checkeeper can print and mail all your needed business checks within the business day, with all details automatically recorded for you for optimal bookkeeping accuracy and security.