Checkeeper 'Reports' Features for Optimal Financial Management

Checkeeper accounts come with a secure, online check registry that offers powerful searching and reporting features. Bookkeepers and small business owners use Checkeeper’s reporting features to run check registry reports for any custom time frame so that monthly, quarterly, and yearly records can be matched with bank statements and other financial documents for the most accurate and efficient bookkeeping. If you haven’t run reports in Checkeeper yet, consider some reasons to take advantage of Checkeeper reports for quick updating of your spending and expense records.

Checkeeper users commonly run reports in order to:

Make sure balances match

It is advisable to review your checking account statements each month (or more frequently through online access) in order to ascertain that your mailed checks are being cashed and that your actual checking account balance matches your own internal records. Having an inaccurate record of your checking account balance can have a deleterious effect on a business’s budget and cash flow. Checkeeper makes it easy to pull up a list of checks according to any custom time frame — or an entire history of all checks — in only a few clicks.

Catch mistakes

Errors are common when you rely on manual data entry for inputting financial information, and when multiple people are involved in the payment process. Online software for financial management streamlines the accounting process and can sync the same data across multiple channels at once, reducing many accounting and data entry mistakes. Checkeeper’s on-demand reporting means that you can obtain a full list of all checks created, with all their accompanying payment data, so that you can trace the origin of a payment error to the exact check, date, and time.

Keep track of budgets and expenses

When you need to research a payment or double-check an amount, date, or check number, Checkeeper makes it easy. Search the automated online registry according to any payment criteria—payee, date, amount, check number, or other custom check field—to find the recorded check instantly. When you need to reconcile monthly or quarterly spending records in order to update a budget or reconcile accounts, run a report of your check registry according to any custom date range to pull up a comprehensive list of all checks created within that time. Download your online check registry when necessary to obtain a spreadsheet with all payment information, including the date and time each check was created, as well as the authorized user who initiated the payment.

Prevent fraud

Unmonitored accounts are vulnerable to fraudulent activity, as are ready-to-use checks and registries that are left in plain view around the office. Online check printing allows users to print only the checks needed for issuing payments that day so that no blank, ready-to-use checks have to be stored or secured. Running regular reports of your check registry greatly reduces the opportunities for fraud because you can see the date and time each check was created, as well as the initiating authorized user. Checkeeper’s reporting features help maintain a higher level of accountability and security in the payment process. For additional security against fraud and payment errors, add a workflow approval process to your Checkeeper so that large, sensitive, or urgent payments must acquire approval before being printed and mailed.

Stop wasteful spending

Checkeeper keeps small business owners and bookkeepers on budget; there are no hidden fees, tiered pricing, or extra charges for heavy usage; there are no additional fees for authorizing multiple users or for setting up a simple approval process to ensure greater accountability and security. Cut down on fees associated with other online payment methods by registering for a flat-fee Checkeeper account that begins for free and then continues affordably, with no hidden or surprise fees later.

Simplify tax prep and accounting

Checkeeper integrates with many widely-used accounting and payroll software services for businesses, enabling data entered once to be updated and synced across all channels simultaneously. Checkeeper reports can give a detailed overview of check payments issued, including payroll checks and those created through bill-to-check conversion, so that when it’s time to close the books for the year and/or hand over records to an accountant, a comprehensive list is at your fingertips.