Recording payment data accurately and promptly is vital for good financial management. Failing to record payment transactions leads to duplicate payments and an inaccurate sense of real-time cash flow, as well as the possibility of becoming overdrawn on your checking account. While traditional check books have check registries where you can record your transactions, they are not always convenient or handy. Checkeeper offers a smart check registry that does most of the work for you so that no transaction is forgotten or misrecorded.
Manual data management takes time out of the day that could be spent doing more productive things. Not only does the entering of check data take time, but searching for payments in a paper check registry can also be time-consuming if a user has to sort through pages and pages of entries.
Professionals who travel a lot or work at various client locations throughout the day don’t always have a checkbook and registry on them. Even those times a check is issued, the check registry may not be handy and the recording of the transaction may end up being neglected.
Manual data entry into a check registry is a process prone to all kinds of errors, including omitted transactions, duplicated transactions, and misrecorded amounts, names, dates, and check numbers. Correcting those mistakes later, during bank reconciliation or tax preparation, for instance, is time-consuming, potentially costly, and may even require professional assistance.
Multiple people may be authorized to issue payments, but a physical check registry can only be in one place at a time. Updates to a paper check registry are impossible to share in real time, leading users to work from outdated and inaccurate information when they are away from the office.
The Checkeeper smart check registry records and stores the check data for users so that they don’t have to worry about carrying around physical check registries in order to assure accurate bookkeeping. The smart check registry is preferable to traditional paper check registries because it:
Save all the time you used to spend entering transactions and/or searching for them later by relying on an automated registry that does all the work for you. Search the registry according to any check field when you need to track down a payment, and Checkeeper pulls it up instantly—faster than if you had to search pages of check records yourself.
Checkeeper is cloud-based, online, and mobile, so it goes where you do. Access your account using your preferred device and print checks on a standard office printer—no specialty ink or toner needed. When you’re away from a printer, on the road, or out of supplies, order your payment checks to be printed and mailed for you by Checkeeper, and Checkeeper will provide all the supplies for printing and mailing. Review your payments through the smart check registry, all from your device, any time or place.
When you need to locate a payment, update records, or settle a dispute, your smart check registry can pull up any check instantly, even if you only recall a single check field. Search the registry according to vendor name, amount, date, check number, or pull up a list of payments made within any custom time frame. Checkeeper does all the remembering and sorting for you so that you can find your needed payment(s) in an instant.
Keep everyone on the same page with real-time updates and edits to the Checkeeper account. Checkeeper automatically records all check data in the online registry so that any authorized user can access accurate data from a mobile device or distant location. Adjust your user permission settings if you want to limit someone’s access to only designated features, and continue to run reports or order payroll checks from wherever you work. Working with a virtual bookkeeper? Bookkeepers are familiar with online check printing and can be easily authorized to issue payments on your business’s behalf.
Check data that you enter in a physical check registry must then be re-recorded in your accounting and payroll platforms to keep them updated; Checkeeper’s automating features do that work for you. Checkeeper works compatibly with many widely-used accounting and payroll software for small businesses. Link Checkeeper to Gusto, Square, or Patriot Payroll to get custom paychecks printed and mailed, with pay stubs included and data automatically synced. Checkeeper also works with QuickBooks Online, FreshBooks, Xero, Odoo, and more, offering automatic expense categorizing and bill-to-check conversion options to get payments issued and recorded more accurately and promptly than manually-issued checks can do it.