5 Ways To Manage Check Payments in Less Time
Small business owners are always looking for ways to cut unnecessary costs and use time more efficiently. Online check printing is a cloud-based, mobile tool ideal for the busy professional who wants to issue payments in the most expedient and efficient way possible. Consider five ways to get check payments out faster, and how Checkeeper can help.
Five ways to issue check payments in less time:
1. Print them yourself
Ordering bank or third-party checks and waiting for them to arrive takes time and requires waiting. Printing your own checks when you need them takes almost no time at all; online check printing puts a customized business check in your hands in only a matter of clicks. No special printer, toner, ink, paper, or supplies needed: Checkeeper prints all your needed payment checks on demand the moment you need them, using the supplies you already have available.
2. Order checks printed and mailed for you
Checkeeper prints checks all day long, and Checkeeper check mailing services can get your checks printed and mailed out by the end of the business day. Add some mailing credits to your account to get started: Input payment data into a check layout of choice—or import a CSV file containing data for many checks to be printed at once—and have Checkeeper do the rest. Orders placed before 4pm EST can be in the mail same-business day according to the priority delivery speed of your choice. Checks can be sent individually to each address listed, or they can be printed in one batch and sent back to your office overnight in one economical bundle (for those users who want to disburse checks on site). Having Checkeeper print and mail checks for you saves a substantial amount of time and requires no special printing or mailing supplies on a user’s end. Have an unusually high volume of checks to get out, like for rebates or refunds? A call or email to Checkeeper can get your custom order started and take all the work off your desk.
3. Have transactions recorded automatically
Skip the time spent manually recording check transactions as well as the time spent updating numbers across multiple platforms to create matching records; Checkeeper offers a smart check registry that does the work for you, and with greater accuracy and efficiency than human hands can offer. Payment data from each check is automatically recorded and stored in a searchable online registry that can be searched according to any check field, including custom fields you add yourself. Need to track a payment but are unsure of the payment details? Input a general time frame your payment was made, and Checkeeper will pull up all payments within those dates, allowing quick scanning to locate a specific payment or series of payments much faster than can be done with paper checkbooks and registries. Need a full report of all checks issued within the month, quarter, year, or ever? Run comprehensive reports within Checkeeper in only a few clicks.
4. Delegate some of the work to an employee or outsource to a bookkeeper
Save time by sharing the bookkeeping with a team member or virtual bookkeeper. While too many hands in the books can cause problems, most problems are alleviated by having a standardized system in place that everyone can follow. When you want to add another user to your Checkeeper account or authorize a bookkeeper to access the payment records on your behalf, Checkeeper keeps it simple. Add the names and email addresses of prospective users, and Checkeeper will email each one a secure link to follow to complete the account setup. Limit the permissions to only designated features, and add an approval process if it aids your in-house bookkeeping. Change, expand, or revoke those permissions at any time, and maintain strict oversight over users’ access; Checkeeper reports list the authorized user responsible for initiating each payment.
5. Sync data with accounting software automatically
Checkeepers who use an accounting or payroll software to streamline the financial management appreciate the automatic data syncing Checkeeper offers many compatible services. Checkeeper integrates with Gusto, Square, QuickBooks Online, Xero, and more to keep check and payment data automatically added to expense categories and payroll tracking. Checkeeper offers custom check options to other software payment services and can convert an unpaid invoice directly into a check payment. Linking your Checkeeper account to your other compatible services streamlines the entire payment process, adds a custom check option, reduces the amount of manual data entry needed, improves accuracy, and saves a substantial amount of time.