4 Ways Online Check Printing Significantly Reduces Manual Data Entry

Dec 14, 2023
4 Ways Online Check Printing Significantly Reduces Manual Data Entry

Companies are often looking for ways to attain high quality data while also reducing the time workers must spend entering it manually. Relying on a lot of manual data entry can pose challenges to office efficiency. Manual data entry:

·       Uses up a lot of time

·       Is prone to human error

·       Lowers productivity

Finding ways to sync data across multiple channels and reduce the amount of information that needs to be continually entered and updated by hand will improve overall productivity and add more efficiency to the financial management. Missed entries, transposed numbers, miscalculations, omissions, duplications, and incorrectly reconciled balances occur less often when automating tools for transferring and updating data can be implemented.

Automating tools save time and improve efficiency by reducing manual data entry

Online check printing helps reduce the amount of manual data entry needed to maintain good financial management. Consider four ways online check printing through Checkeeper can streamline the books with less data entry required:

1.    Checkeeper integrates with other accounting and payroll software

Checkeeper software works compatibly with many other popular accounting and payroll products for businesses, including: QuickBooks Online, Gusto, Square, Xero, FreshBooks, and more. Checks created in the Checkeeper account through one of its supported add-ons allow check details to be automatically synced without having to be reentered. Integration with online software when paying bills or issuing paychecks creates a more seamless bookkeeping process with less room for error.

2.     Checkeeper can convert unpaid invoices into check payments

Take a few extra steps out of the bill-paying system by linking your Xero or Odoo account and converting unpaid bills directly into immediate check payments. Checkeeper can import the pertinent data from your unpaid invoice to create a corresponding check payment; multiple payments due to the same recipient will be consolidated into a single check payment for reduced paperwork and more accurate calculations. An invoice table is attached to the check to show a breakdown of the total. Converting bills to checks through Checkeeper reduces the amount of time needed for entering data, while also adding simplicity and accuracy to the bill-payment process.

3.    Checkeeper records the entire check registry automatically

Remember the days of manually entering check details into a registry every time you issued a check? Remember the times you forgot to do it? Checkeeper puts an end to manual check registries and ledgers by providing all account users a secure, online check registry that records every check detail. Your online check registry is a financial lifesaver when you need to track an expense, research a payment date or amount, show documentation for payment proof, settle a dispute, or transfer records to your accountant. Checkeeper’s online check registry can be:

·       Searched by any check field: Find a check by searching according to payee, check number, amount, date, or any other line item, including memo.

·       Exported according to any date range: When you need to close the books for the year or reconcile a quarter’s worth of spending, your online registry can pull up a partial or entire check history to be downloaded, printed, or shared, as needed.

4.    Checkeeper stores updates in real time for all account users

Cloud-based and mobile-optimized, Checkeeper provides universal, real-time access to check templates and the online registry so that all authorized account users can work from the same set of numbers without each person having to manually update their own records. User permissions can be adjusted to allow account access to remote workers or a virtual bookkeeper so that they can all issue payments on the company’s behalf simultaneously without having to communicate and enter a new set of numbers each time someone accesses the account.

Reducing the amount of data entry required for maintaining and updating the financial records saves time during the accounting process, enhances efficiency, improves accuracy, and allows everyone to become more productive.