While many digital and paperless payment options are available to small business owners, bookkeepers, and professionals, there are still many times when a paper check is the preferred payment method. Checks are time-tested, universally recognized, widely trusted, and more secure than many other payment methods available; they also don’t incur the hidden fees, service charges, convenience fees, and transaction charges that many other online payment methods often require. Checkeeper offers an online platform for creating and customizing your own business checks to be printed on demand, reducing the amount of paper wasted and offering an eco-friendlier alternative.
Even when a paper check is needed, Checkeeper can reduce the amount of paper needed (and discarded), making it a less wasteful way to continue issuing checks.
Instead of wasting money (and storage space) on books of blank, ready-to-use checks—with information that may become outdated and obsolete—print only the number of checks you need, exactly when you need them. Checks printed on demand are more secure than traditional checkbooks—which are vulnerable to misuse, loss, and theft—and they produce less paper waste because they only print on an as-need basis.
Print only the checks you need that day or week; when address or bank information is changed, Checkeepers can update their info in real time so that books of paper checks do not need to be discarded. Moving locations? Changing banks? Opening a second checking account to use for designated expenses? Traditional bank checks need to be reordered and replaced each time the address or bank data changes—but not Checkeeper checks. Revise, edit, and update information as needed, and put an end to discarded, outdated checks and checkbooks.
Get rid of paper check registries and ledgers that need to be manually updated every time you issue a check payment. Each Checkeeper account comes with an online check registry that automatically records and stores the details of every check transaction so that you don’t have to. Search the registry according to any check field when you need to track down a payment; run reports according to any month, quarter, year, or custom time frame when you need a full list of checks issued, as well as all the pertinent payment data—including the authorized user who initiated each check.
Linking your Checkeeper account to your Odoo or Xero account allows you to have data from unpaid invoices converted directly into check payments, thus requiring a minimal amount of paper to be printed and used. Import payment information online from your unpaid bills, and Checkeeper can generate a check with all the payment fields automatically populated with the relevant information. Payments due to the same vendor will be automatically consolidated into a single check payment with an attached invoice table that breaks down the total, thus reducing paperwork and streamlining the bookkeeping for both payor and payee.
The best part about online check printing and mailing is that it works well with the supplies you likely already have. Access your account on your preferred device, and print checks on your standard office printer. You do not need to invest in special printers, ink, toners, servers, or software downloads to have access to unlimited check printing and mailing, along with automatic recording, all month long. Save space in your office, and save the money on infrastructural investments that can accompany expensive software purchases by adopting online, cloud-based check software that goes where you do with very little space or supply requirements.