Add an Approval Requirement for Better Oversight and Security

Having a standardized payment system that is followed by everyone reduces the opportunities for financial errors and misuse. Small offices with small staffs often require several people to share the bookkeeping and payment work, and when a routine system with reliable oversight is not in place, bookkeeping errors can become prevalent—and expensive to untangle.

Checkeeper offers on-demand, custom business check printing for offices of all sizes. The online account options are as customizable as the checks, allowing small business owners to authorize additional users, limit their access to designated features, and oversee the payments each person is issuing. Checkeeper offers approval options so that owners and managers can approve of payments before they are issued, for those occasions when extra security or oversight is needed.

Consider some of the common bookkeeping problems reduced by adding an approval requirement to your Checkeeper account—as well as some of the positive things that can be enhanced by adding it.

Some problems reduced by adding an approval to the payment process:

Recording errors

Reduce the opportunities for bookkeeping errors, omitted or duplicated transactions, mathematical errors, and data entry mistakes by taking advantage of Checkeeper’s automated smart check registry that records and stores check payment data for you. Instead of having to manually enter data in multiple places at once, Checkeeper does a lot of the bookkeeping for you, recording check payment data automatically and syncing it with other accounting and payroll software. Adding an approval requirement before printing and mailing checks creates an extra level of accuracy, allowing you to verify payment amounts and recipient data before a payment is issued.

Chances for fraud

Combating fraud continues to be a challenge for small businesses. Checkeeper helps keep everyone accountable in the payment process. Checkeeper adheres to strict security protocols to reduce the chances of fraud and in-house misuse of funds. Adding an approval requirement to your payments, while also limiting the user permission settings to only necessary features, drastically reduces the opportunities for the wrong hands to access the funds.

Some features enhanced by adding an approval to the payment process:

Accountability

Approval requirements can add a layer of accountability to a payment process in which multiple people are involved, allowing payments to be overseen by a second pair of eyes. Checkeeper values transparency and accountability, and offers reporting features that automatically list the authorized users whose accounts were used to initiate check payments. This feature keeps business owners in control of their money and equipped with automatic oversight into the payment process.

Security

Checkeeper uses the same level of encryption banks use, is HIPAA-compliant, and follows strict security protocols to safeguard personal and financial information. Adding an approval requirement allows account holders to participate in account security and double-check large or time-sensitive payments before they are issued.

Efficiency

Cloud-based, automating tools for financial management create an efficient payment process that works better than the older system of manually issuing and recording each vendor payment. Business owners can keep track of bill payments and cash flow by knowing in real time exactly where their money is going. Syncing payment data in multiple applications at once adds even greater efficiency and guarantees that bookkeeping records in different accounts will match one another.

Checkeeper offers an approval option to aid the workflow and transparency

Checkeeper offers on-demand, custom check payment options for busy professionals, business owners, and bookkeepers. User permission settings allow the workload to be shared without compromising the integrity of the payment system. Business owners and bookkeepers use Checkeeper user permissions and approval processes to:

·      Allow multi-user access to share payment responsibilities

·      Create approval requirements to reduce errors and add transparency to the payment process

·      Keep data updated in real time for users to access remotely

·      Make check mailing faster and more efficient

·      Limit the check features that certain users can access

·      Give detailed reports that list the authorized user who initiated each check payment

·      Allow super users 24/7 remote monitoring of account activity

·      Streamline and standardize the payment system so that it takes less time