5 Payment Situations That Need Checks

Paper checks are still widely used by businesses for both issuing and accepting payments, and billions of checks travel through the mail every year. While many payment options are available, checks are still one of the most trusted, familiar, and dependable ways to get a payment out promptly and securely. Even if your business takes advantage of one or more digital payment methods, consider five occasions where checks may be the necessary or preferred way to issue a payment:

1.    Employees paid by paper check

Not all workers use direct deposit, and not all small businesses are set up to take advantage of payroll software services or applications. Businesses with only a few employees, especially, as well as those that rely heavily on part-time, seasonal, or remote workers often prefer the convenience and expedience of a paper check for issuing compensation. Checkeeper offers payroll solutions for companies who have employees to pay by check. Order an entire batch of payroll checks with pay stubs printed and delivered back to the office via Next-Day Air for the most expedient and economical way to pay everyone on site. Remote employees can have paychecks printed and mailed directly to their homes or offices. Using a payroll software, like Square or Gusto? Checkeeper integrates with several payroll software services to add a custom paycheck option to other payment methods used, and linking Checkeeper to those services allows check data to be automatically updated across all channels simultaneously.

2.    Payments that require a paper trail

Many businesses still use checks because they are reliable, and they can be traced, verified, or canceled if needed. Most banks update transactions regularly, so that checks that are cashed or deposited can be viewed quickly, ensuring more accurate bookkeeping for the payment issuer. Billions of checks travel through the mail every year, and depending on the priority delivery option selected, many of them can be tracked along the way so that the issuer can verify prompt delivery or cancel payment if theft is suspected.

3.    Payments to freelance workers and contractors

Businesses that rely on freelancers for specialty expertise or who contract out specific projects often rely on checks to make their payments. Most professional people can accept and cash checks, regardless of the type of industry in which they work, and checks can be mailed directly to an individual’s home or office, and their cashing or depositing can be verified later.

4.    Donations

Small charities, nonprofit organizations, and local fundraiser events are not always set up to accept the full variety of complex payment types. Even those that offer multiple payment options can access more of the donated funds when they don’t have to pay any additional processing or convenience fees. Checks are a preferred way to make monetary donations and gifts because they offer security, don’t charge extra fees, and can back up receipts for accounting and tax preparation purposes later on, providing the organization’s name, the date, and the donated amount. And since checks can only be cashed or deposited by the payee named, they can be canceled if they are lost or suspected of misuse.

5.    High-volume check mailing

Checkeeper is the go-to check printing company for businesses that have a large volume of checks to get out promptly. Whether checks are needed for customer rebates on purchased products, refunds for canceled events, settlement payouts for legal services, reimbursements for healthcare services, or any other large payment type, checks are one of the most secure, trusted, and reliable ways to issue a one-time payment to many people at once. Checkeeper offers complete check printing and mailing outsourcing that can take over all the work. A call or email can get interested business owners a custom quote and time frame, as well as simple instructions for getting started.

Checkeeper high-volume check services offer:

·      Easy importing of payment data right from a CSV file into the Checkeeper account

·      Automating software designed to eliminate errors

·      Automatic recording and storage in an online, cloud-based check registry that can be searched, downloaded, printed, or shared when needed

·      Substantial savings of time and money with all the printing and mailing supplies provided

·      Enhanced professionalism and security

·      A custom quote for large, one-time check orders