Many small business owners and bookkeepers have discovered the time and cost savings, as well as the convenience, of adopting online check printing and mailing. Those professionals still considering whether it is the right tool to adopt may be operating under some erroneous or outdated views. Here are some helpful facts to help clear up the myths about online check printing:
Myth #1: Online check printing requires an investment in special equipment and materials.
Fact: Online check printing through Checkeeper works with standard equipment and requires no special infrastructural investments.
Checkeeper accounts are mobile and cloud-based, so they can be accessed from anywhere using your typical work device. Checks can be printed on standard office printers and do not require specialty ink or toner. Bank account and routing numbers are automatically formatted for you in the MICR-encoded font that bank computers recognize, so there is nothing special for users to download in order to print a viable, custom business check. All data is stored for you in an automatic registry—you don’t even need to write anything down to still maintain accurate bookkeeping records.
Myth #2: Online check printing is expensive.
Fact: Checkeeper saves users money every month.
Unlike services that base their charges on usage tiers, check quantity, or number of users authorized to access account services, Checkeeper offers one monthly subscription charge with no hidden fees. Checkeeper services are a more affordable alternative to other check software and to bank and third-party checks that need to be continually purchased, replaced, and updated for a cost.
Myth #3: Online check printing compromises security.
Fact: Checks printed through Checkeeper can offer greater security than traditional checks.
Having blank, ready-to-use business checks accessible in drawers and desks can be a security risk; online printed checks allow users to generate only the checks needed that moment. Checkeeper offers a secure check software for designing and printing customized checks using the same level of encryption banks use. Accounts are password-protected and can be set to require a double authentication login, if needed. Only authorized users can access the account, and account holders can revoke or limit those permissions at any time, as well as set an approval requirement before checks are issued. Checkeeper is HIPAA- and GDPR-compliant and can safely be used by financial and healthcare offices without compromising clients’ personal, medical, or financial information.
Myth #4: Financial software is complicated.
Fact: Checkeeper is the most user-friendly check software around.
While some software can be complicated, require training, or necessitate professional IT support to maintain and update properly, Checkeeper has none of these features. Checkeeper is cloud-based and mobile, so there is nothing to download, maintain, patch, or update. All IT updates and security are handled for users. Checkeeper offers an intuitive, easy-to-navigate platform that allows users to select from a menu of pre-built check templates or upload their own to customize. For users who are new to online check printing and want some additional guidance, Pro Tips (inside the Help tab) provides dozens of quick video demonstrations of Checkeeper’s many features. Online videos and customer support chat options can further aid in demonstrating features and getting users’ questions answered quickly.
Myth #5: Businesses don’t use checks anymore.
Fact: Checks are still a widely-used method of business payment.
While a wide variety of payment methods are available, checks remain one of the most reliable and time-tested payment methods, and one still used by most businesses. Checks are traceable, cancelable, and they offer their own security and paper trail. Checkeeper enables business owners to print and mail custom business checks from the convenience of their homes or offices without the hidden fees that are associated with most other online payment forms. Checkeeper is an ideal tool for business owners who have many checks to print, as well as for those who need only a few checks each month because Checkeeper puts no limits on usage; Checkeeper alleviates the need to order boxes and boxes of blank business checks for those business owners who only need a few checks each month.
Most businesses regularly send and receive payments via check, and online check printing and mailing offers conveniences and cost savings over many other forms of payment.