Necessary Check Printing Features for Small Businesses

Several services offer online check printing for small businesses, but not all have the features that business owners really need. And while there may be some online check templates offered for free, they may also pose limitations on usage, amount, and user access, and they don’t allow the level of customization that Checkeeper offers. Small business owners looking to simplify their payments with check printing should consider which features are truly necessary in order to create custom business checks that are professional, high in quality, and can be delivered quickly.

Essential features an online check printing service should offer:

Cloud storage

Online check printing services that utilize cloud storage eliminate the hassle of manually recording entries into physical registries and check ledgers. Checkeeper offers automatic recording and storing of check details in an online, smart check registry that does the remembering and recording for you. The registry is searchable according to any check field and comprehensive spreadsheets covering check details for any time frame can be generated when expenses need to be tracked, reconciled, or documented for tax preparation.

Remote access

Today’s professional works from anywhere—home, office, client locales, various working spaces, travel locations, and even sometimes from a vehicle. Tools that are mobile and universally accessible are vital for maintaining real-time access and real-time updates. Online check printing offers convenient access from a mobile device, enabling users to print custom checks on demand—right on their office printers—or order checks printed and mailed for them with all the supplies provided.

Multi-user access

There may be times when additional people need to be authorized to issue payments. When you’re traveling, expanding your business, taking on new employees, or working with a remote bookkeeper, multi-user permission settings help keep everyone connected and accountable. Opt for online check printing services that allow user permissions to be set for additional users without extra fees, and then set those permissions so that you can maintain oversight of the account and the payments issued.

Software integrations

As more software services for simplifying accounting and payroll become available and adopted, the ideal check-printing service should be adaptable. Software that adds a custom check option to other payment methods and automatically records the check data in the right application simplifies the bookkeeping and keeps records accurate and up to date.

Mailing services

Check printing and mailing outsourcing options are important for professionals who work from more than one location, travel a lot, or don’t have a large or dedicated back-office space in which to store printers and supplies. Checkeeper check printing and mailing services allow users to order checks printed and mailed for them from anywhere, complete with necessary attachments, and have all the data automatically recorded and stored in the smart check registry. Upload a CSV file with payment data, or input the information yourself into a chosen check layout, and select your priority delivery method to have your check order in the mail by the end of the business day. Maintaining a mailing credit balance in the account saves time later when you want to place a quick order.

Security and online support

Users want to make sure their account information is protected when using online payment options. Checkeeper provides all the security, IT support, and account monitoring for users so that they don’t have to maintain or update the software. Users who want extra security can add approval requirements to their accounts, as well as double-authentication measures so that they can better control access to the account. Online customer support is readily available during business hours for answering questions and troubleshooting. Checkeeper is compliant with SOC II, HIPAA, GDPR, and it uses the same level of encryption that banks use, providing an extra layer of protection and confidentiality.