Check Printing Benefits for Family-Run Businesses

Family-owned businesses make up a substantial component of the small business community, and there are millions of family-owned and family-run companies operating in the U.S. While family-owned businesses have a lot of unique benefits, including spending time with relatives, building family wealth, and sharing trust with other workers, they can also have unique drawbacks. Some of the most common disputes often result from: too little separation between personal and professional life, personal disputes spilling over into work, too little time off, unequal distribution of workload, reduced individual control, and conflicting leadership styles.

One financial drawback that can affect family businesses occurs when there are too many hands in the books and too many people making different, sometimes conflicting, financial decisions. Software tools for financial management, payroll, and accounting can help create a standardized system so that too many people are not doing things their own way and so that everyone remains accountable.

Online check printing and mailing is one of those services that many small and family-run businesses use to issue payments, record payment data automatically, run financial reports, and track expenses. Checkeeper offers complete online check printing and mailing services that can work on their own or be linked to compatible accounting and payroll software for an optimally-streamlined system.

Checkeeper can assist family businesses with check-printing software that:

Allows multiple users simultaneously

When more than one person is authorized to issue payments and handle financial records, affordable tools that allow multiple authorized users are essential. Checkeeper allows account holders (super users) to authorize additional people to access the check-printing account and issue check payments on the business's behalf. Super users can limit the permissions to some users, specifying whether they are authorized to print and/or mail checks and whether their transactions require final approval before being issued. This helps create a more standardized system everyone can follow, and it enables multiple people to share the financial responsibilities without confusion, error, or overlap.

Records data automatically so that payments can be categorized and tracked

Online check printing puts an end to manual recording of check transactions—a process prone to error, omission, duplication, and misrecorded or misspelled entries. Manual data entry takes up time, and small mistakes complicate expense tracking, which necessitates even more time for searching for entries and reconciling accounts. Checkeeper offers an automated smart check registry that records and stores check data for you. The registry is searchable according to any check field or custom date range, so every user can pull up a check or list of checks quickly. Using QuickBooks Online or a compatible accounting software? Checkeeper works with several widely-used accounting and payroll services to keep expenses categorized automatically and data synced in multiple places at once.

Offers remote access for those partners working from home or traveling

Multiple people may not always be on site or available to handle the payment process. Remote tools for financial management help keep everything streamlined and everyone on the same page, regardless of where they work, live, or travel. Checkeeper can be accessed by multiple users from their individual devices; data is stored automatically so that all users can see when payments have been issued, and super users can oversee account activity to monitor, restrict, or expand access, as well as give approval for those payments that require additional authorization.

Adds accountability to financial management

When more than one person is involved in issuing payments, transparency and accountability are more important than ever. Super users can set the permission settings so that additional users are limited to only designated functions; they can also add an approval requirement if they want checks to get final authorization before being printed and mailed. Reports run in Checkeeper list all the payment data as well as the authorized user responsible for initiating the transaction and the date/time of check creation. This adds an extra layer of accountability and security to the check-printing process.

Gives a modernized update to a well-established and trusted payment method

Checks are time-tested and widely trusted, and they are used by virtually every business at some point. Online check printing and mailing offers a modern update to old-fashioned checkbooks and registries, allowing users to add it to other digital and online payment methods. Checks offer a convenience, expedience, and security that other payment methods often lack, and checks are likely to be familiar and accessible to family members of multiple generations.