7 Ways To Update Payments With Online Check Printing
Checkeeper offers online check printing that is economical, versatile, and convenient, working with other payment systems as a practical add-on to many accounting, payment, and payroll software used by small business owners. When you need to update or add efficiency to an outdated or time-consuming payment process, online check printing and mailing can offer some assistance. Here are seven ways Checkeeper can help:
1. Authorize user permissions and dual approval for better workflow
When you need to add an employee, partner, or remote bookkeeper to your payment accounts, Checkeeper keeps it simple, adding users while still keeping account holders in control. Add the names and email addresses of employees to authorize, and Checkeeper will email them a secure link to initiate the setup. Account holders can limit the authorized access to only designated features, and they can maintain oversight into each person’s account usage. Remote access and real-time updates keep everyone on the same page so that payments are issued and recorded as quickly and efficiently as possible. Add an approval requirement if you want to give a final OK before a payment is printed or mailed.
2. Add custom check elements specific to your efficiency needs
Checkeeper checks already contain all the fields needed to issue a viable check for payment. However, the customization options enable users to edit check elements, move them, resize them, or add new ones to aid bookkeeping and processing. Checkeepers can add a customer ID, invoice number, or other identifying mark to supplement or to replace the memo line. These elements can be helpful for aligning with in-house records and for giving users another search term to use for tracking expenses and running reports.
3. Integrate check data into accounting software to reduce paperwork and data entry
Checkeeper works as a stand-alone service for many companies to print and mail all their needed payments on demand. For those companies that already use an accounting or payroll software service—like QuickBooks Online, Gusto, FreshBooks, Square, Xero, or others—Checkeeper can work compatibly to add a custom check option to other payment methods and keep the check data recorded in both Checkeeper and the accounting platform. This reduces the need for manual data entry into multiple places and cuts down on typos, omissions, and entry errors while enabling a more efficient and streamlined system.
4. Automatically convert unpaid bills into check payments for immediate mailing
To acquire faster, smoother processing of checks, with less paperwork and paper waste, many users take advantage of Checkeeper’s bill-to-check conversion feature that links Checkeeper to an Odoo or Xero account. Linking the accounts allows data from unpaid invoices to be directly imported into Checkeeper in order to have a payment check automatically generated, with all fields filled in for the payor. Multiple payments due to the same payee can be consolidated into a single check with an attached invoice table that breaks down the total, reducing paperwork and aiding the processing. The payment data is reflected and updated in both applications for maximum efficiency.
5. Record and store check data automatically
Manual data entry, especially in multiple platforms at once, is a process prone to error and is not the most efficient use of time. With Checkeeper, the details of each check are automatically recorded and stored so that checks created can be called up instantly. Search the registry according to any check field, including custom fields you add yourself, and pull up a list of all checks that fit the criteria. Run reports when you need a more comprehensive list of all check details for payments issued within any custom time frame.
6. Run payroll
Checkeeper prints paychecks for busy offices. Order one, a few, or all your payroll checks to be printed and mailed by Checkeeper, and they can be delivered back to the office via Next-Day Air in one convenient and economical bundle. Connect Checkeeper to Square, Gusto, or Patriot Payroll if you want check data automatically updated and imported in those programs, as well.
7. Use check mailing services
Taking advantage of Checkeeper check printing and mailing outsourcing options allows busy professionals to save time as well as the money spent on purchasing and stocking supplies. Select one of four priority delivery methods to suit the urgency and tracking needs of the payment; check orders placed before 4pm EST can be in the mail by the end of the business day. Keeping a mailing credit balance in your Checkeeper account saves time later when you need to get an order printed and out for quick delivery.