Checkeeper Account Feature: High-Volume Check Mailing
If you’ve had to issue a lot of payments in a short amount of time this year—for customer rebates, refunds, settlement payouts, reimbursements, or other payment types—then you know how much work it involves and how much time and resources it drains. Checkeeper offers high-volume check mailing for just such situations so that busy professionals, office staffs, and business owners do not have to do it all themselves. It does not need to be unaffordable to contract some professional help that takes over all the work and provides all the supplies. Checkeeper high-volume check mailing service does the work for you.
Checkeeper prints and mails checks all day, every day, and high-volume check orders are common. Checkeeper offers one-time and high-volume check orders for:
· Customer rebates
· Refunds for canceled events
· Settlement payouts for law firms
· Reimbursements for healthcare and other offices
· Mass payments arising from specific events or situations
What Checkeeper provides for one-time and high-volume check orders:
The time
Checkeeper can get a high-volume check order out much faster and more efficiently than the typical office can do it. Uploading the file with payment data into Checkeeper is all the time needed to get a high-volume order started.
The equipment
Checkeeper prints checks all day and has all the high-efficiency printers and equipment needed to get the order filled. Import your payment file into the Checkeeper software, and checks will be formatted and generated automatically at the Checkeeper fulfillment center.
The mailing supplies
Checkeeper handles all the mailing for users who place a high-volume check order. Checks are printed with the necessary attachments and mailed in #10 secure business envelopes to the designated addresses.
Automatic recording
Checkeeper offers automatic recording so that all the payment details are recorded and stored for users in their Checkeeper accounts for later review and documenting. The online registry is searchable according to any check field so that users can locate a specific payment on demand; the entire check registry can be exported, as well, when users want a comprehensive spreadsheet of all check payment data for printing, downloading, or sharing.
Attachments
Very few payment checks travel alone, as many require additional documentation to alert the recipient for the reason for the payment as well as any other technical details that are needed for accurate processing. Checkeeper can attach invoice tables, pay stubs, benefits explanations, and other pertinent materials to checks before mailing.
Assistance with generating a payment file
Uploading a CSV file with pertinent check data is the most efficient way to generate hundreds of checks quickly. If the file is incomplete, the Checkeeper website offers some assistance in how to attain the names and addresses needed for issuing payments. It may be necessary in some cases to email or call customers directly to attain missing information, like a mailing address; alternatively, if a lot of data is missing for many clients, it may be helpful to place a refund request form directly on your website, and direct your customers toward it in order to gather the needed information to complete the file.
Professionalism
Checks printed and mailed by Checkeeper are printed on high-quality check stock, complete with color business logo (if desired), and they offer a more professional level of quality than most checks that are issued in-house. For enhanced security, checks printed by Checkeeper are automatically printed in the specialized MICR ink that bank computers recognize, and they are sent in a double-window business envelope, conveying the high level professionalism with which companies want to be associated.
A custom quote
A call or email to Checkeeper can get you a custom quote and turnaround time for any sized order. Checkeeper has handled printing and mailing orders for hundreds of checks—as well as thousands of checks—at once, and can offer users the most affordable outsourcing for check orders that need custom handling.